Animation Invoice Template

Free invoice templates for animators built for labor, revisions, and licensing fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: animation invoice, animation bill, or video animation invoice.

Browse Templates

PDF, Word, Excel, Google Docs.

Create Online Invoice

Free Generator. No sign-in.

Download Free Animation Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Animation Invoice Template

Best for:

Logo, PO and storyboard fields.

Printable Animation Invoice Template

Best for:

Totals, approvals, signatures, dates.

Editable Animation Invoice Template

Best for:

Edit scope, VO, music, captions.

Free Animation Invoice Template

Best for:

Style, duration, rounds, assets, rights.

How to Invoice as an Animator

Keep scope tight, collect a deposit, track extras, and close out clean after approval.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm scope, deliverables, usage, timeline, and rate in writing, then send a deposit invoice before you start.
Set milestones and file specs with the client, and log your time and out-of-pocket costs as you work.
Share previews at milestones and record change requests as approved add-ons.
When deliverables are approved, apply the deposit as a credit and add any approved extras.
Send the final invoice with due date, payment options, and a note that rights unlock on payment.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in an Animator Invoice

These are the must-have fields for clear, compliant invoices.

Your business name, address, email, and phone
Client name and billing address
Invoice number and issue date
PO or project reference number
Project title and short deliverables summary
Usage license summary and term
Revision allowance and change-order policy
Payment terms, due date, and accepted methods
Deposit received and remaining balance
Tax or VAT ID and rates if applicable (check local rules)

Billing Scenarios for Animators

How to label charges so every invoice makes sense the moment your clients see it.

Extra revision (hourly); Additional render pass

Client asks for revisions beyond the included limit

This separates agreed work from extra tweaks so the final bill stays fair.

Rush fee; Priority scheduling

Client needs delivery in 24–48 hours

It covers overtime and moving your queue to hit the new deadline.

License upgrade; Usage expansion

Client wants broader usage than first agreed

Rights have value on their own, so the added reach gets priced clearly.

Change order; Added scene(s)

New scenes, shots, or longer runtime added mid-project

Ask for the required reference upfront and place it near the header so AP can match it fast.

Stock asset purchase; Asset license cost

You purchase stock footage, music, or fonts for the project

Pass-through costs and their licenses are documented so usage is covered.

Additional deliverable version; Subtitles or translation

Each extra output takes time and files, so it needs its own charge.

Free Online Invoice

No sign-in. Save as PDF.

Create a Free Account

☝️ Risk-free 30-day trial.

What animators usually bill for

Itemize hours, revisions, licensing, formats, and rush with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Scriptwriting

Time

Client approves concept

Hours × hourly rate. Define rounds and approvals to prevent scope creep.

Storyboarding

Time

Shots need visual plan

Hours × hourly rate. Include thumbnails to full frames. Align sequences before production.

Character & Asset Design

Time

New characters or props

Hours × hourly rate. Cover characters, props, and backgrounds. Deliver layered source files.

2D Animation Production

Time

Animating final scenes

Hours × hourly rate. Track by scene. Note frame rate and source delivery.

Compositing & Rendering

Time

Assembling and exporting

Hours × hourly rate. Include passes and color. Deliver final exports with codec specs.

Sound Design & Mix

Time

Add SFX and mix

Hours × hourly rate. Include SFX and cleanup. Mix to target platform levels.

Voiceover Talent (Pass-Through)

Item

Hire external VO

Pass-through as billed. Attach talent invoice and usage terms. Bill your direction time separately.

Music License (Pass-Through)

Item

Use licensed music

Pass-through as billed. Keep cue sheet and license terms on file for the client.

Revisions & Change Order

Time

Scope changes post-approval

Hours × hourly rate. Use after sign-off. Log version, requester, and what changed.

USB Delivery Drive

Item

Taxable

Provide files on a drive

Qty × unit cost. Provide one per master. Include format label and ship method.

Save and reuse your animation rates and fees

Create a free account and save hourly rates, revision tiers, and licensing once, so nothing gets retyped.

Create a Free Account

☝️ Risk-free 30-day trial. No card.

Common Animator Invoicing Mistakes

Creative work can get messy, but simple fixes keep cash flowing and protect your business.

Mistake

How to fix it

Not applying the deposit on the final invoice, which causes mistrust and delays.

Show the deposit as a separate credit, state the remaining balance, and reference the original payment.

Vague deliverable specs that lead to rework and disputes.

List resolution, format, length, and delivery method in the scope and mirror those details on the invoice.

Set clear net terms and a fair late fee in the invoice footer, and keep them consistent across all jobs.

Ask for the required reference upfront and place it near the header so AP can match it fast.

Wrong or missing tax details that create compliance risk.

Include your tax registration and rates where required, and calculate tax only on taxable items; check local rules.

Mixing pricing units (day rate plus flat fee) without clear units, which confuses totals.

Define each unit next to its quantity and rate, then show a clean subtotal and grand total.

Animation Invoice FAQs

Bill for storyboards, per-second animation, render time, licensing, and rush fees. Set milestones, usage rights, and late fees. Clear terms, clear answers.

How should I price a 60-second explainer?

Charge by finished second, plus preproduction. Example line items: “Storyboard: 12 panels @ $25 = $300” and “Animation: 60 seconds @ $150 = $9,000.”

What belongs on an animation invoice for milestones?

Break out deposit, production, and final delivery. Example: “Deposit: 30% of $12,000 = $3,600,” “Production Milestone: animatic approval = $4,200,” “Final Delivery: ProRes + MP4 = $4,200.” Use the Animation Invoice Template to keep this structure consistent.

How do I bill for revision rounds beyond scope?

Include a set number of rounds, then add a per-hour or per-change fee. Example: “Revisions beyond 2 rounds: 5 hours @ $110 = $550.”

Do I bill for render farm time separately?

Yes. List compute as a direct cost. Example: “Render farm: 180 core-hours @ $0.60 = $108.”

How do I show usage rights or a buyout?

State where and how long the client can use the work. Price the license or buyout. Example: “Web + social, 2 years: $1,200” or “Full buyout: $3,500.”

How should I handle rush projects or weekend work?

Add a rush uplift or after-hours rate. Example: “Rush fee: 25% of project subtotal $8,000 = $2,000” or “Weekend work: 12 hours @ $150 = $1,800.”

Can I add a kill fee if the client cancels mid-project?

Yes. Define it in your terms. Example: “Kill fee upon cancellation after storyboard: 40% of total $10,000 = $4,000.”

Do I need to collect sales tax on animation services?

Rules vary—check local rules. Some states tax digital goods or labor. Example: “Sales tax: 7.5% on taxable $2,000 = $150.”