Free invoice templates for Architects built for design fees, blueprints, and site visits. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
Itemize design hours, drawings, revisions, permits, site visits, and consultants with professional invoice line items.
If clients hesitate or finance kicks it back, it is usually one of these. Use these quick fixes to prevent disputes.
Billing for phases, consultants, plan sets, and construction admin, plus retainers, reimbursables, and revision fees. Clear line items, smart terms, faster pay, clear answers.
Use progress billing tied to deliverables. Example line items: “Schematic Design 40% complete: $4,000,” “Design Development 25%: $2,500,” “Construction Documents 10%: $1,000.”
List reimbursables with receipts and note timeline. Example: “City Plan Check Fee (reimbursable): $780, receipt attached” and “Courier to Planning: $65.”
Bill consultants as separate reimbursables with your markup disclosed. Example: “Structural engineer fee: $2,200 + 10% admin = $2,420” and “MEP coordination: $1,150.”
Yes—set a revision allowance, then bill extra at hourly rates once exceeded. Example: “Client-requested kitchen redesign (beyond scope): 6 hrs @ $165 = $990.”
Yes—apply the retainer to each milestone until it’s exhausted, then request a top-up. Example: “Retainer on file: $3,000; Applied this period: $1,250; Retainer balance: $1,750.”
Track CA as hourly with a weekly cap and show dates. Example: “Construction Admin: 7.5 hrs @ $150 = $1,125; Dates: 09/03–09/06; RFIs #12–14.”
State the basis, the rate, and the current draw. Example: “Fee @ 8% of $1,200,000 = $96,000; This draw (Design Development 20%) = $19,200.”
Itemize printing, plotting, travel, mileage, and 3D renderings. Example: “24x36 plotting (12 sheets): $48,” “Mileage 62 mi @ IRS rate,” “3D rendering: $450.”
