Download Free Auction Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Auction Invoice Template

Best for:

Logo, bidder and auction ID fields.

Editable Auction Invoice Template

Best for:

Edit lots, fees, reserves, shipping.

Printable Auction Invoice Template

Best for:

Totals, buyer terms, signatures, dates.

Free Auction Invoice Template

Best for:

Lots, buyer, hammer, premiums, taxes.

How to Invoice as an Auctioneer

Turn auction prep and sale results into a clean, balanced invoice your client can pay fast.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm scope, percentage rate, fixed fees, and any required deposit in writing.
Catalog lots, choose a marketing package, and collect the deposit if agreed.
Run the auction and record hammer prices, buyer payments, and no-sales.
Build the settlement: apply the deposit, deduct service fees, add reimbursables, and compute the balance.
Send the invoice with due date, payment options, and the attached settlement and lot report.

Free Online Invoice Generator

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What to Include in an Auctioneer Invoice

Use these fields to make your invoice clear, traceable, and compliant.

Invoice number
Invoice date
Auctioneer business details (name, address, contact)
Auctioneer license # (check local rules)
Bond # or permit/authority # (check local rules)
Client name and billing contact
Auction name/title and date
Reference: settlement statement # or contract #
Lot numbers or consignment ID range
Payment terms, due date, and remittance details

Billing Scenarios for Auctioneers

How to label charges so every invoice makes sense the moment your clients see it.

Service fee on hammer price; Marketing package

Consigned sale with standard seller fees and marketing

Shows the percentage-based service and the agreed promo cost in one view.

No-sale fee per lot; Cataloging and photography

Reserve not met and lot did not sell

Covers work and media delivered even when the item doesn’t sell.

Platform listing fee; Transaction processing

Sale hosted on an online platform

Passes through hosting and payment costs tied to the sale.

Travel/mileage; Staff time

On-site auction requiring travel and crew

State the rate, the base it applies to, and any minimums or caps so the math is obvious.

Storage per day; Handling or haul-out

Late pickup or storage after close

Encourages timely pickup and offsets space and labor.

Clean-out labor; Disposal fees

Adds post-sale services that aren’t part of the auction day.

Free Online Invoice

No sign-in. Save as PDF.

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Auction premiums and fees for auctioneers

Itemize buyers premium, seller commissions, taxes, and shipping and handling with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Seller commission

Item

Standard consignment settlement

Sale total × commission rate. Spell out what’s included and note any minimums or tiers in your terms.

Auctioneer onsite time

Time

Sale day bid calling

Hours × hourly rate. Track start/stop and meal breaks to keep the log clean.

Ringman/clerking labor

Time

Extra staff for speed

Hours × hourly rate. Assign roles per lane to protect accuracy and pace.

Lot cataloging & staging

Time

Prep items before sale

Hours × hourly rate. Include sorting, descriptions, reserves, and floor plan setup.

Photography per lot

Item

Online listings need images

Qty × unit rate. Use a shot list and consistent filenames for fast upload.

Marketing/advertising buy

Item

Paid media placed

Ad spend as billed. Attach vendor invoices and note flight dates and channels.

Printed catalogs & signage

Item

Taxable

Printed materials required

Qty × unit cost × (1 + markup). Collect proofs and final quantities approved by client.

Online platform/listing fee

Item

Hosted on bidding platform

Platform fee as billed. Reference sale ID and lot range for reconciliation.

After-hours/holiday surcharge

Item

Work outside normal hours

Qty × unit rate. Use only when client requests specific off-hours access.

Post-sale cleanout & disposal

Item

Remove unsold or debris

Load count × unit rate + dump fees as billed. Keep weigh tickets and disposal receipts.

Save and reuse your auction premiums and fees

Create a free account and save buyer’s premiums, commissions, and handling fees once, so nothing gets retyped.

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Common Auctioneer Invoicing Mistakes

Sale days move fast and invoices can get messy. Use these quick fixes to keep cash flowing and clients calm.

Mistake

How to fix it

Combining buyer charges with the seller’s invoice causes confusion and slow pay.

Send a buyer invoice for purchases and a separate seller invoice or settlement for services, fees, and net proceeds. Keep totals and references distinct.

Leaving off your license or permit identifiers risks non-compliance and withheld payment.

Show your auctioneer license and any required bond or permit in the header and keep them current. Check local rules.

Include the auction name, date, and the exact lot range or consignment ID tied to the charges.

State the rate, the base it applies to, and any minimums or caps so the math is obvious.

Skipping the deposit entry or forgetting to apply it makes the balance look wrong.

Record the deposit as received with its receipt number and show it applied against the total when invoicing.

Charging tax incorrectly on services or commission risks penalties.

Separate taxable and non-taxable items and follow the rules for services, goods, and fees. Check local rules.

Auction Invoice FAQs

Bill like a pro for commissions, buyer’s premium, marketing, staffing, platform fees, titles, and FFL transfers. Use our Auction Invoice Template for one-page line items and terms, clear answers.

How should I set commission for estate sales and business liquidations?

Use one rate or a sliding scale by hammer price. Show it as a percentage line. Example: “Seller Commission 15% of $25,000 hammer = $3,750.”

How do I show buyer’s premium and sales tax on the buyer invoice?

List the hammer price, then the buyer’s premium, then taxable subtotal, then tax. Rules vary—check local rules. Example: “Hammer $1,000; Buyer’s Premium 10% = $100; Taxable Subtotal $1,100; Sales Tax 7% = $77.”

Can I deduct marketing costs from the consignor settlement or bill them upfront?

Do what your consignment agreement allows. Many auction houses net it from proceeds. Example: “Marketing Package: print ads, email, signage = $650.”

How do I charge no-sale or reserve-not-met lots?

Add a per-lot fee or a flat event fee. Spell it out in the agreement. Example: “No-Sale Fee: 12 lots × $10 = $120.”

How should an auction company bill ringmen, clerks, and setup crew?

Bill hourly with minimums or as a flat event fee. Include day rate and overtime. Example: “Ringman Crew: 2 staff × 6 hrs × $30/hr = $360.”

How do I list hauling, pickup, and storage fees?

Break out truck time, mileage, and days stored. Note any third-party help. Example: “Hauling: 4 hrs @ $85/hr = $340; Mileage 80 mi @ $1.10 = $88; Storage 3 days @ $25 = $75.”

What is the right way to pass through online platform and credit card fees on the invoice?

Show platform fees as a pass-through and list card fees by percentage. Get consent in your terms. Example: “Online Platform Fee: Proxibid statement = $212; Card Processing 3% of $4,500 = $135.”

How do I handle vehicles and firearms compliance fees on paperwork?

List title, temp tag, and doc fees for vehicles. List FFL transfer and background check for firearms. Rules vary—check local rules. Example: “FFL Transfer $45; NICS Check $10; Title Processing $95.”