Babysitter and Nanny Invoice Template

Free invoice templates for babysitters and nannies built for hours worked, additional child charges, and late pickup fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: nanny invoice, nanny bill, or babysitting invoice.

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Download Free Babysitter and Nanny Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Babysitter and Nanny Invoice Template

Best for:

Logo, schedule and retainer fields.

Editable Babysitter and Nanny Invoice Template

Best for:

Edit rates, mileage, overnights.

Printable Babysitter and Nanny Invoice Template

Best for:

Totals, signatures, contact details.

Free Babysitter and Nanny Invoice Template

Best for:

Hours, tasks, bedtime notes, rate.

How to Invoice as a Babysitter or Nanny

Keep a simple log, confirm extras, apply any deposit, and send a clean invoice so parents pay fast.

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In 5 Steps:

Track each shift with date, start time, end time, and any extras you agreed to do.
Confirm total hours, extras, and any mileage with the parent and collect a booking deposit if required.
Create the invoice using your rates and clearly noted overtime and holiday rules.
Apply the deposit or prior credits, then calculate the remaining balance due.
Send the invoice with payment terms and one clear follow-up plan for late payments.

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What to Include in a Babysitter or Nanny Invoice

These are the must-have fields for clear, professional, and compliant childcare invoices.

These are the must-have fields for clear, professional, and compliant childcare invoices.

Invoice number
Issue date and due date
Your name or business name, address, contact, and tax or business ID
License or registration number if required (check local rules)
Client or parent name and billing address
Service dates with start and end times
Location of care
Children’s names and count
Hourly rate and any fixed fees agreed
Deposit received and previous balance or credits

Billing Scenarios for Babysitters and Nannies

How to label charges so every invoice makes sense the moment your clients see it.

Overtime Hours; Late Pickup Fee

Parent pickup runs past the agreed end time

Use when the shift runs long so the extra time and penalty are obvious.

Overnight Flat; Awake Care Hours

Overnight care with sleeping hours

Split sleep time from active care so the rate matches the work.

Rush Booking Fee; Same-Day Surcharge

Booking made within 24 hours

Covers short-notice work that disrupts your schedule.

Nanny Share Base; Additional Family Fee

Caring for two families at once

Confirm if childcare services are taxable where you work and list any tax as a separate total. Check local rules.

Travel Day Rate; Per Diem/Meals

Traveling with the family for an event or day trip

Separates travel time from meal or daily allowances.

Mileage Reimbursement; Travel Time

Breaks out costs tied to the car and the time on the road.

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What babysitters and nannies usually bill for

List hours worked, extra child fees, mileage, and late pickup with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Standard care hours

Time

Routine daytime or date-night care

Qty × hourly rate. Log start/stop times and breaks for accurate totals.

Nanny share hours

Time

Care for two households at once

Qty × hourly rate per family or split. Note participating families and location.

School pickup/drop-off

Time

Drive child to/from school or activities

Qty × hourly rate. Pair with Mileage reimbursement for distance driven.

Mileage reimbursement

Item

Use your vehicle for child transport

Miles × per-mile rate. Attach trip log from odometer or app.

Overnight care

Item

Stay through the night with child

Nights × nightly rate. Include timeframe and wake-up coverage.

After-hours/holiday premium

Item

Late nights, weekends, or holidays

Hours × premium rate in addition to base. Specify window covered.

Additional child surcharge

Item

Caring for more than one child

Children × per-child rate × hours. List names for transparency.

Sick-child care

Time

Care when child is ill

Qty × hourly rate. Note added duties like meds and sanitizing.

Homework & tutoring support

Time

Homework help or academic support

Qty × hourly rate. Include subjects covered and a simple session goal.

Last-minute booking fee

Item

Requests inside short notice window

Qty × flat rate. Note request time and coverage start.

Save and reuse your nanny rates and fees

Create a free account and save hourly rates, extra child fees, mileage, and late fees once, so nothing gets retyped.

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Common Babysitter and Nanny Invoicing Mistakes

Invoices go sideways when details are fuzzy. Use these fixes to keep payments smooth and avoid disputes.

Mistake

How to fix it

Bundling hours and extras into one line causes confusion and pushback.

Separate labor, extras, and reimbursements by type. Keep units clear and tie each charge to the service date.

Not recording start and stop times makes totals hard to verify.

Capture times for every shift and keep the log with the invoice. A simple table or time-tracking app works.

Write the thresholds and multipliers on the invoice and in your agreement. Check local rules.

Confirm if childcare services are taxable where you work and list any tax as a separate total. Check local rules.

Skipping written approval for add-ons leads to surprise costs and delays.

Before extra tasks or extra time, get a quick yes by text and note that approval on the invoice.

Forgetting deposits and credits overstates the balance due.

Show deposits and prior credits as their own lines and subtract them from the subtotal to present a clear balance.

Babysitters & Nannies Invoice FAQs

Line items for overnights, nanny shares, mileage, and late returns. Build your Babysitters & Nannies Invoice Template with rates, add-ons, and terms, clear answers.

How do I split a nanny share between two families?

Bill your full rate, then split by agreed ratio. Add separate line items per family. Example: “Nanny share care, 8 hrs @ $28/hr = $224,” then “Family A 60% = $134.40; Family B 40% = $89.60.”

What’s the clean way to charge for a late return?

Set a grace period, then bill in 15-minute blocks. Spell out the after-hours rate. Example: “Late return fee, 2 blocks @ $8 per 15 min = $16.”

Can I add mileage for school runs and activities?

Yes. Use a per-mile rate plus any parking or tolls. Example: “Mileage, 22 mi @ $0.65/mi = $14.30” and “Parking downtown = $6.”

How should I price an overnight?

Define the overnight window and what “asleep hours” include. Use a flat rate plus any awake-time hourly. Example: “Overnight, 10 pm–7 am flat = $180; Awake time, 1.5 hrs @ $25/hr = $37.50.”

What’s a fair cancellation or no-show policy?

Tier it by notice. Charge a percentage if canceled inside 24 hours, full minimum if inside 3 hours. Example: “Same-day cancellation fee = 50% of booking = $60.”

Do overtime rules apply to nannies?

Often yes for household employees, but rules vary—check local rules. If you and the family track weekly hours, bill overtime over your threshold. Example: “Overtime, 5 hrs @ 1.5 × $24/hr = $180.”

How do I handle an extra child added last minute?

Set a per-additional-child rate. Add it only for the hours covered. Example: “Additional child, 4 hrs @ +$4/hr = $16.”

Can I bill for supplies I bought?

Yes. Add receipts or a simple description. Example: “Diapers and wipes for infant = $12.48” and “Art supplies for project = $7.20.”