Beauty Salon Invoice Template

Free invoice templates for beauty salons built for services, products, and taxes. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: beauty salon invoice, beauty salon bill, or salon services invoice.

Browse Templates

PDF, Word, Excel, Google Docs.

Create Online Invoice

Free Generator. No sign-in.

Download Free Beauty Salon Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Beauty Salon Invoice Template

Best for:

Logo, memberships, gift card fields.

Printable Beauty Salon Invoice Template

Best for:

Clean totals, tax, tip, signatures.

Editable Beauty Salon Invoice Template

Best for:

Edit bundles, discounts, notes.

Free Beauty Salon Invoice Template

Best for:

Service, tech, products, add-ons.

How to Invoice as a Beauty Salon

A quick flow that tracks services, products, and deposits so you get paid clean and on time.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Capture the appointment details, who did the work, and every service performed.
Add any retail products taken home and note travel or after-hours fees tied to the visit.
If required, collect a booking deposit before the appointment and record the reference.
Calculate tax on products only where applicable, review totals, and send the invoice the same day (check local rules).
Apply the deposit to the balance, take payment, and email the receipt with policy notes.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Beauty Salon Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number and issue date
Salon legal name, address, contact info, and tax ID
Client name and contact info
Appointment date, time, and service location (in-salon or on-site)
Provider or technician name and license #
Itemized services with duration and rate
Itemized retail products with quantity and unit price
Subtotals for services and for products
Taxes applied to products only (check local rules)
Payment terms, deposit reference, late fee, cancellation/redo policy, and any required consent or patch-test ID

Billing Scenarios for Beauty Salons

How to label charges so every invoice makes sense the moment your clients see it.

On-location service fee; Travel/mileage

On-site bridal hair or makeup with travel

Covers the extra time and travel beyond in-salon work.

Extra color product; Toner or gloss add-on

Color service needed more product or a toner

Shows the added materials and steps used to reach the result.

Extra length/thickness fee; Extended time

Long or extra thick hair required added time

Explains the time and product beyond a standard service.

Package credit applied; Remaining balance

Client used a package or membership credit

Keep gratuity optional and on its own line. If you add a service charge, label it clearly and explain it in your terms.

Late cancellation fee; Nonrefundable deposit applied

Late cancel or no-show inside your policy window

Documents the policy use and the deposit reduction of the balance.

Retail product; Sales tax on products

Separates take-home goods and shows required tax.

Free Invoice Generator

No sign-in. Save as PDF.

Create a Free Account

☝️ Risk-free 30-day trial.

Services and add ons beauty salons bill for

Include services, product sales, add ons, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Haircut & Finish

Item

Standard cut with blow-dry

Qty × fixed rate. Note length and finish so scope is clear on the ticket.

Color Application

Item

Root or all-over color

Qty × fixed rate. Record formula and bowl count for repeat visits and cost control.

Partial Highlights / Foils

Item

Foils around face/crown

Qty × fixed rate. Log foil count and toning need for accurate timing.

Toner/Gloss Add-On

Item

Neutralize or add shine

Qty × fixed add-on rate. Attach to color/highlight services only.

Keratin/Smoothing Treatment

Item

Frizz control service

Qty × fixed rate. Include process time and aftercare note for expectations.

Extension Hair (supplied)

Item

Taxable

Client purchases hair

Cost × (1 + markup%). List brand, length, and grams; keep packaging on file.

Extension Installation

Item

Install wefts/tips/tapes

Qty × fixed rate. Document method and rows to define scope and maintenance.

On-Location Styling (Hourly)

Time

Weddings, shoots, events

Time × hourly rate. Set a 2-hour minimum and require a signed schedule.

On-Location Travel Fee

Item

Travel to client site

Qty × travel rate. Base on zones or miles; confirm parking or valet as pass-through.

No-Show / Late Cancel Fee

Item

Missed or late cancel

Qty × policy rate. Tie to booking terms; waive once for goodwill if appropriate.

Save and reuse your beauty salon services and prices

Create a free account and save services, product prices, add ons, and taxes once, so nothing gets retyped.

Create a Free Account

☝️ Risk-free 30-day trial. No card.

Common Beauty Salon Invoicing Mistakes

You do the work right. Make the paperwork just as tight with simple fixes that prevent disputes and delays.

Mistake

How to fix it

Missing or inconsistent invoice numbers and dates, which slow tracking and confuse clients.

Use a simple numbering format and always include both issue date and due date. Keep it consistent across your system.

Leaving out your license or business identifiers, which hurts compliance and trust.

Add your license # and tax ID in the header on every invoice. Include any required permit references for specialty services and write “check local rules.”

Name the exact service and key details like length or level. Keep language simple and consumer friendly.

Keep gratuity optional and on its own line. If you add a service charge, label it clearly and explain it in your terms.

Not showing the service date and who did the work, which makes redo or warranty claims messy.

Include the visit date and provider name on every invoice. State your redo window in the terms and honor it.

Hiding discounts in the rate, which makes promotions hard to audit and reduces perceived value.

Show discounts on a separate line and name the promo. Apply it to the right section so the math stays clear.

Beauty Salons Invoice FAQs

Price toners, extra bowls, stylist levels, bridal packages, no-shows, and memberships. Use the Beauty Salons Invoice Template to itemize, add fees, and get paid fast, clear answers.

How do I bill for extra color bowls and toner?

List add-ons as separate lines so clients see usage. Example: Extra Color Bowl x2 @ $15 = $30, Toner Application @ $25.

What should a cancellation or no-show fee look like on the bill?

Show your policy and the missed service. Example: No-Show Fee, 50% of Balayage $220 = $110, Missed Appointment Date: 05/14.

How do I charge different prices for junior vs senior stylists?

Create tiered service lines by level. Example: Women’s Cut, Senior Stylist @ $85, Junior Stylist @ $55.

Can I split a big color correction into progress payments?

Yes. Use milestones. Example: Deposit Paid $150, Session 1 Lightening 3 hrs @ $95/hr = $285, Session 2 Balance Due.

How do I list a bridal party with travel and on-site styling?

Bundle per person and add travel separately. Example: Bridal Updo x1 @ $120, Bridesmaid Style x4 @ $75 = $300, Travel Fee 20 miles @ $1/mile = $20.

Should tips and gratuity appear on the invoice?

You can add an optional gratuity line or record cash tips. Example: Subtotal $185, Optional Gratuity 18% = $33.30, Total $218.30.

Can I add an after-hours or rush fee for last-minute bookings?

Yes, if stated in your policy. Example: After-Hours Surcharge 25% of Service $160 = $40.

What do I need to note for state sales tax on services and products?

Tax rules differ by state. Many tax products and some tax certain services. Add a tax line and rate. Example: Taxable Subtotal $64, Sales Tax 7.5% = $4.80. Rules vary—check local rules.