Boat Detailing Invoice Template

Free invoice templates for boat detailers built for labor, materials, and travel charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: boat detailing invoice, boat detailing bill, or boat wash invoice.

Browse Templates

PDF, Word, Excel, Google Docs.

Create Online Invoice

Free Generator. No sign-in.

Download Free Boat Detailing Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Boat Detailing Invoice Template

Best for:

Logo, membership and haul-out fees.

Printable Boat Detailing Invoice Template

Best for:

Marina info, tax, signatures, photos.

Editable Boat Detailing Invoice Template

Best for:

Edit wash, wax, teak, oxidation rates.

Free Boat Detailing Invoice Template

Best for:

Hull, deck, package, length, add-ons.

How to Invoice as a Boat Detailer

Keep the work tidy from estimate to payment so the owner knows what they’re buying and when they’ll pay.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm the boat, condition, and scope, and note any add-ons the owner approved.
Send a written estimate with your rate basis and collect a booking deposit.
Do the work as agreed and log hours, materials, and any approved changes.
Build the invoice from your notes, attach before/after photos, and apply the deposit as a credit.
Set the due date and payment options, add any access or disposal fees, and send it for payment.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Boat Detailer Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number
Issue date and due date/terms
Business name, address, and contact info
Client name and contact info
Vessel details (make, model, length, color)
Vessel identifiers (HIN or registration #)
Service location (marina, slip, or trailer)
Scope of work summary and service date(s)
Deposit received (amount and reference)
Business license or tax ID (check local rules)

Billing Scenarios for Boat Detailers

How to label charges so every invoice makes sense the moment your clients see it.

Full Exterior Wash & Wax; Interior Deep Clean

Full exterior and interior detail on a used boat

Puts the two most common services in one package so the owner sees value.

Oxidation Removal & Polish; Gelcoat Sealant

Severe oxidation on the hull or topside

Separates correction work from protection so price and time make sense.

Ceramic Coating (per foot); Prep Polish

Ceramic coating upgrade for long-term protection

Shows the premium coating plus the prep needed with a clear rate basis.

Teak Clean & Brighten; Teak Seal

Teak decks look gray or patchy

Attach a small photo set that shows starting condition and results to support the work done.

Mildew Removal; Cabin Deodorize

Cabin smells musty after storage

Breaks out remediation from freshening so the owner knows what fixed what.

Canvas Clean & Protect; Clear Vinyl Restore

Distinguishes fabric care from panel restoration to avoid scope mix-ups.

Free Online Invoice

No sign-in. Save as PDF.

Create a Free Account

☝️ Risk-free 30-day trial.

Packages and add ons boat detailers bill for

List hull and deck detailing, oxidation removal, interior cleaning, and travel with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Exterior washdown & dry

Item

Routine clean before/after a run

Length (ft) × rate per ft. Rinse, foam, brush, and spot-free dry to prep surfaces for polish or protection.

Hull oxidation removal & compound

Item

Chalky gelcoat or faded color

Length (ft) × rate per ft. Cut oxidation with compound; mask hardware and test a small panel first for gloss recovery.

Gelcoat polish & wax

Item

Restore gloss and add protection

Length (ft) × rate per ft. Two-step polish, then seal; document product and cure time to set client expectations.

Interior cabin detail

Time

Cabin, head, galley need deep clean

Qty × hourly rate. Clean hard/soft surfaces, sanitize touchpoints, and reset stowage for a ready-to-cruise interior.

Bilge & engine bay degrease

Time

Oil film, sludge, or odor present

Qty × hourly rate. Apply marine-safe degreaser and capture rinse water with absorbents per marina rules.

Canvas & isinglass clean/polish

Item

Cloudy panels or stained canvas

Area estimate × rate. Use plastic-safe polish on isinglass; avoid stitching with harsh cleaners to extend life.

Teak clean & seal

Item

Grayed teak or patchy finish

Area estimate × rate. Two-part clean then sealer; log color choice and dry time to avoid footprints and stains.

Environmental containment & wastewater capture

Item

Work requires rinsing or compounding runoff

Flat setup fee. Lay mats/booms, use wet-vac, and dispose per yard policy; note any disposal ticket numbers.

Mobile service call-out

Item

On-site work at slip, mooring, or home

Trip × rate. Covers travel, load-out, and marina check-in; labor billed separately as performed.

Canvas snap replacements

Item

Taxable

Missing or corroded fasteners

Qty × unit cost × (1 + markup%). Replace snaps and bag old hardware for the customer.

Save and reuse your boat detailing packages and rates

Create a free account and save package prices, add ons, and travel fees once, so nothing gets retyped.

Create a Free Account

☝️ Risk-free 30-day trial. No card.

Common Boat Detailer Invoicing Mistakes

Boat jobs change fast, and unclear invoices slow payment and spark disputes. Use these simple fixes to keep work smooth and cash flowing.

Mistake

How to fix it

Using vague descriptions leads to scope creep and pushback.

Write outcomes and areas covered in plain words, and tie them to the boat sections you touched.

Pricing without a clear rate basis causes sticker shock when size or condition varies.

State per-foot or flat rate and note condition levels or inspection notes so the math is obvious.

List pass-through fees separately and reference the source. Check local rules.

Attach a small photo set that shows starting condition and results to support the work done.

Collecting a deposit but not showing it on the final invoice erodes trust.

Record the deposit on the invoice and subtract it from the total due so the balance is clear.

Leaving out vessel and business identifiers creates paperwork delays and gate issues.

Capture the HIN or registration and your license or tax ID on the invoice, and store them for repeat jobs.

Boat Detailing Invoice FAQs

Line-item help for hull washes, compounding, ceramic coats, mobile trip fees, marina access, and environmental compliance so you bill fast and get paid with clear answers.

How should I price by boat length vs hourly?

Most marine detailers price routine washes and wax by the foot, and charge hourly for heavy correction. Example: Exterior wash 28 ft @ $4/ft: $112; One-step polish 28 ft @ $12/ft: $336. Use our Boat Detailing Invoice Template to itemize footage, hours, and materials.

What belongs on an oxidation correction line?

List the number of passes, pad wear, and labor hours. Example: Heavy oxidation correction, 2 passes: 5 hrs @ $75/hr = $375; Pads and compound: $28.

Can I charge a mobile trip or marina access fee?

Yes. Add travel distance, tolls, and any gate or dock fees. Example: Mobile service 22 miles: $35; Marina gate fee: $15; Parking/toll: $6.

How do I show water containment and disposal?

Spell out setup time and disposal costs to meet marina rules. Example: Wash-water containment mats setup: 0.5 hr @ $70/hr = $35; Wastewater disposal: $25. Rules vary—check local rules.

What should a ceramic coating quote include?

Break out prep, panel wipe, coating product by mL, and cure check. Example: Ceramic coat topsides 30 ft @ $35/ft: $1050; Panel wipe: $12; Coating 50 mL: $85.

How do I handle weather delays and cancel fees on the invoice?

State your policy in terms. Weather reschedules are usually no charge, but late cancels cost money. Example: Weather reschedule fee: $0; Same-day cancel inside 2 hours: $75.

Do I charge extra for after-hours or rush work?

Yes. Yacht detailers often add a percentage or a flat after-hours rate during peak season. Example: Weekend rush finish +20% on labor: $84; After-hours lighting setup: $20.

What interior items should be separate lines?

Teak, canvas, isinglass, vinyl, and cabin shampoo should be itemized. Example: Teak brightening 6 linear ft @ $12/ft: $72; Isinglass polish: $60; Mildew treatment: $25.