Boat Repair Invoice Template

Free invoice templates for boat repair services built for parts and labor, haul-out fees, and materials. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: boat repair invoice, boat repair bill, or boat mechanic invoice.

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Download Free Boat Repair Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Printable Boat Repair Invoice Template

Best for:

Marina info, haul-out, tax, signatures.

Editable Boat Repair Invoice Template

Best for:

Edit rates, parts, winterize and diagnostics.

Custom Boat Repair Invoice Template

Best for:

Logo, storage launch fees, PO fields.

Free Boat Repair Invoice Template

Best for:

Parts and labor, hull or engine ID, hours, notes.

How to Invoice as a Boat Repair Pro

Keep it simple from estimate to payment so clients know what’s coming and when.

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In 5 Steps:

Confirm the approved work order and required deposit before you start.
Track labor hours and parts used by job phase as you work.
Add fixed shop charges and third-party fees only after you verify them.
Create the invoice from the work order, apply the deposit, and note any change approvals.
Send the invoice with clear payment terms and accepted methods, then follow up once.

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What to Include in a Boat Repair Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, phone, email, and license #
Client name, billing address, phone, and email
Invoice #, issue date, and due date
Work order/authorization # and estimate/quote #
Boat make/model, length, HIN, and registration #
Engine make/model and serial #
Itemized labor (hours and rate) and itemized parts (qty and unit price)
Shop supplies and environmental/disposal fee
Haul-out/launch or yard equipment charges
Travel/mobile service and mileage by water/road
Deposit received and deposit applied
Warranty terms, payment terms, and late fee policy (check local rules)

Billing Scenarios for Boat Repairers

How to label charges so every invoice makes sense the moment your clients see it.

Haul-out & launch; Travelift/crane

Boat needs to be lifted for hull work

This separates yard equipment time from your labor so the lift cost is obvious.

Bottom paint labor; Antifouling paint

Bottom paint refresh with light prep

One line shows time spent, the other shows materials used at quantity and rate.

Labor and engine service; Filters, plugs, oil

Engine tune-up with consumables

Parts are consumables with clear quantities while labor reflects skilled time.

Mobile service/call-out; Travel/mileage

Dockside call where you travel to the marina

Name each fee in plain language, tie it to a task or requirement, and keep a short note on why it applies.

Sea trial labor; Fuel for test run

Sea trial to verify repairs

Testing time is billed separately and the fuel used is accounted for.

Winterization labor; Antifreeze and materials

Splitting labor from materials keeps the package transparent and easy to compare.

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Standard charges and fees for boat repair services

Detail parts and labor, haul out, materials, diagnostics, and storage with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Diagnostic & Sea Trial

Time

Unknown issue or test under load

Hours × hourly rate. Log findings before repairs and confirm fix on water for clarity.

Mobile Service Trip

Item

Onsite at marina or home dock

Flat per trip. Covers travel time and prep; define radius and minimums in terms.

Engine Tune-Up Labor

Time

Seasonal service on inboard/outboard

Hours × hourly rate. Include plugs, timing, checks; note engine model for records.

Oil & Filter Kit

Item

Taxable

When changing engine oil

Cost × (1 + markup%). Record brand, weight, and filter part number on the invoice.

Oil Change Labor

Time

Replacing engine oil and filter

Hours × hourly rate. Include warm-up, drain, refill, and leak check steps.

Impeller Kit (Outboard)

Item

Taxable

Water pump service due

Cost × (1 + markup%). List kit number; advise interval per manufacturer.

Water Pump Labor

Time

Replacing impeller and plate

Hours × hourly rate. Prime, test flow, and note thermostat status after service.

Marine Battery

Item

Taxable

Battery fails load test

Cost × (1 + markup%). Note CCA/Ah and date; document core handled as separate credit if applicable.

Electrical Troubleshooting

Time

Intermittent, no-start, or parasitic draw

Hours × hourly rate. Trace with diagrams and record root cause for future reference.

Zinc Anodes

Item

Taxable

Anodes worn or pitted

Cost × (1 + markup%). List sizes/locations; log baseline readings after replacement.

Save and reuse your boat repair rates and fees

Create a free account and save labor rates, parts pricing, haul out fees, and materials once, so nothing gets retyped.

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Common Boat Repair Invoicing Mistakes

Repairs get messy fast, but a few simple fixes keep money clean and disputes rare.

Mistake

How to fix it

Bundling parts and labor into one line hides costs and triggers price pushback.

List labor and parts on separate lines with units and rates so value is clear and auditable.

Leaving out boat and engine identifiers causes confusion about what was serviced.

Capture HIN, registration, and engine serial on every invoice and work order so records match.

Show deposit received and subtract it in the totals section with the remaining balance displayed.

Name each fee in plain language, tie it to a task or requirement, and keep a short note on why it applies.

Changing scope mid-job without written approval invites disputes and write-offs.

Pause, document the change, get a signed approval with time and parts impact, and reference it on the invoice.

Missing payment terms and late policy creates open-ended follow-ups.

State due date, accepted methods, and late fee policy up front and add “check local rules” where policies vary.

Boat Repair Invoice FAQs

Line-item help for marine mechanics and boatyards: haul-out, yard time, parts, markup, storage, and environmental fees. Built for the Boat Repair Invoice Template. Clear answers.

How should I price diagnostic time for engine troubleshooting?

Bill diagnostic as its own line. Note the rate and minimum. Example: “Engine diagnostic, 1.5 hrs @ $120/hr = $180.”

What belongs on a haul-out and launch bill?

Show lift time, blocking, pressure wash, and launch. Add tonnage fees if used. Example: “Travel lift, 45 min = $135; Pressure wash = $85; Launch = $75.”

Can I charge shop supplies and environmental fees?

Yes, list them clearly as percentages or flat amounts. Rules vary—check local rules. Example: “Shop supplies 3% = $12.60; Environmental disposal = $15.”

How do I show parts markup versus labor on the invoice?

Separate labor from parts and state the markup percent. Marine mechanic labor and parts should be distinct lines. Example: “Thermostat, cost $60 + 25% markup = $75; Install, 0.8 hr @ $110/hr = $88.”

Do I bill for sea trial time and fuel?

Yes, include captain time and fuel used. Note the route if relevant. Example: “Sea trial, 1.2 hrs @ $140/hr = $168; Fuel 6 gal @ $5.10/gal = $30.60.”

What payment schedule works for fiberglass repair or repaint jobs?

Use progress billing: deposit, mid-job, and final on delivery. Shipwrights often bill by milestone. Example: “Deposit 30% = $900; Mid-coat 40% = $1,200; Final 30% = $900.”

Can I add storage when a customer delays pickup?

Yes, disclose daily or weekly yard rates in terms. Start charges after the ready date. Example: “Dry storage, 6 days @ $20/day = $120.”

What needs to be on a marine repair invoice to stay compliant?

Customer info, hull ID, boat make/model, labor hours, parts, taxes, and authorization notes. Rules vary—check local rules. Example: “Sales tax 6% = $45.60; Signed work order #4572.”