Body Piercer Invoice Template

Free invoice templates for Body Piercers built for piercing service, body jewelry, and sterilization fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: body piercer invoice, body piercer bill, or body piercing invoice.

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Custom Body Piercer Invoice Template

Best for:

Logo, ID check and waiver fields.

Editable Body Piercer Invoice Template

Best for:

Edit jewelry price, setup, add-ons.

Printable Body Piercer Invoice Template

Best for:

Consent, aftercare, tax, signatures.

Free Body Piercer Invoice Template

Best for:

Jewelry, gauge, site, sterilization fee.

How to Invoice as a Body Piercer

Keep it clean, traceable, and client friendly from booking to paid receipt.

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In 5 Steps:

Before the appointment, confirm the piercing and jewelry, record consent and ID, and take a deposit if required.
Perform the service and note the exact site, jewelry chosen, and any add ons like sterilization or aftercare products.
Itemize services and each jewelry piece, then add tax only to jewelry and retail items where required.
Apply the deposit to the balance or note forfeiture per your policy, then present the total due.
Collect payment, capture signatures, and send the paid invoice with aftercare instructions.

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What to Include in a Body Piercer Invoice

These are the must have fields for clear, compliant invoices.

Invoice number and date
Business name and contact info
Client name and contact info
Piercer name and license #
Studio permit or health department permit #
Consent form ID and date
Client date of birth; guardian name and signature if minor
Autoclave load or batch # and spore test date
Jewelry details (material grade, gauge or length, brand or SKU)
Service description (piercing site)
Sales tax on jewelry and retail items (check local rules)
Payment terms and accepted methods

Billing Scenarios for Body Piercers

How to label charges so every invoice makes sense the moment your clients see it.

Piercing service - [site]; Implant-grade jewelry - [type/material]

New piercing that includes jewelry

Separating the service from the jewelry keeps taxes and value clear.

Downsize service; Replacement post

Follow up visit to downsize after swelling

Clients see why there is a small fee plus a new post.

Jewelry change service; Sterilization fee

Client brings their own jewelry for a changeout

Shows labor plus the cost of proper sterilization.

On site setup fee; Travel or mileage

On site event or house call

List material grade, gauge or length, brand or SKU, and any stones or finishes. Clear specs prove quality and fit.

No show or late cancel fee; Deposit forfeited

Missed appointment or late cancellation

Makes the policy visible and consistent.

Special order deposit; Custom jewelry balance

Tracks the upfront payment and the remaining amount due.

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Services and jewelry fees body piercers bill for

Itemize piercing services, jewelry, sterilization fees, and aftercare with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Single Piercing Service

Item

Per piercing site completed

Qty × rate. List site and technique; jewelry billed separately to keep taxes clean.

Jewelry Piece

Item

Taxable

When customer buys jewelry

Qty × unit cost × (1 + markup%). Note material, size, and thread to document implant-grade specs.

Jewelry Change/Installation

Item

When installing customer jewelry

Qty × rate. Covers removal, fit check, and install; note brand and gauge for records.

Aftercare Solution

Item

Taxable

When selling aftercare

Qty × unit cost × (1 + markup%). Include brand and usage so clients follow care instructions.

Sterile Setup & PPE

Item

Per client tray prepared

Qty × rate. Covers single-use needles, barriers, and indicators; record cycle/lot for traceability.

After-Hours Surcharge

Item

Work outside posted hours

Qty × rate. Add only when booking beyond normal hours; specify date/time window.

Biohazard Disposal Fee

Item

Offset sharps/waste costs

Qty × rate. Helps cover regulated waste pickups; keep it separate from service lines.

Anatomy Consult & Placement

Time

New or complex placements

Hours × hourly rate. Includes anatomy check, sizing, and placement mapping before the pierce.

Dermal Anchor Removal

Item

Remove dermal/anchor

Qty × rate. Includes extraction and site care; return jewelry to client when possible.

Starter Ear Set (Jewelry+Service)

Item

Tax Varies

Pair lobes, bundled set

Qty × bundle rate. Includes two lobe piercings and starter jewelry; cannot split for tax purposes.

Save and reuse your piercing services and jewelry

Create a free account and save service prices, jewelry pricing, sterilization fees, and aftercare once, so nothing gets retyped.

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Common Body Piercer Invoicing Mistakes

Piercing work is precise, and your billing should be too. These simple fixes prevent chargebacks, audits, and awkward follow ups.

Mistake

How to fix it

Skipping license and permit details, which risks fines and stalled bookings.

Add piercer license # and studio permit # to every invoice and keep them current. If rules vary, check local rules.

Missing consent and age verification reference, which can void the service record.

Reference the consent form ID and date, include client DOB, and capture guardian details when required. Store the signed forms and link them in your records.

Log the autoclave load or batch # and the latest spore test date for each job. Keep a matching entry in your sterilization log.

List material grade, gauge or length, brand or SKU, and any stones or finishes. Clear specs prove quality and fit.

Charging sales tax wrong on jewelry, which triggers refunds or audits.

Configure tax to apply to jewelry and retail items, not services where not required. Review your settings and check local rules.

No clear refund and hygiene policy, which invites disputes over opened items.

Add a short policy stating that opened or worn jewelry is not returnable and outline exchange rules. Confirm the policy with the client before payment.

Body Piercer Invoice FAQs

Piercing studio billing, from jewelry markups to sterilization fees, deposits, taxes, and consent notes. Use our Body Piercers Invoice Template for fast, accurate line items for clear answers.

How do I bill for piercing plus jewelry when prices vary by material?

List the service and the exact jewelry chosen. Example: “Helix piercing: $55; Implant-grade titanium labret: $45; Jewelry markup: $13.50.”

Can I charge a sterilization or setup fee per client?

Yes, if it’s disclosed and tied to disposables. Example: “Sterilization & disposables (needle, gloves, indicator strip): $6.”

What’s the right way to handle deposits and no-shows for appointments?

Take a deposit that credits the total and state your cutoff. Example: “Booking deposit (applied): $25; No-show fee after 24 hours: $25.”

How do I itemize group piercings in one receipt?

Create separate lines per person and placement so totals stay clear. Example: “Ava: Lobe pair: $70; Ben: Septum: $75; Shared sterilization fee: $8.”

Do I add sales tax to jewelry but not the service?

Often yes on jewelry and no on the service, but rules vary—check local rules. Example: “Nostril piercing: $60 (no tax); 14k gold L-stud: $120; Sales tax: $10.20.”

How should I show aftercare kits, tips, and follow-up jewelry changes?

Break them out so clients see what’s optional. Example: “Aftercare kit: $12; Jewelry change (piercing technician): $15; Tip: $10.”

What compliance notes belong on a piercing service invoice?

Add the client’s legal name, ID type, consent for minors, and your license or registration if required. Example: “Notes: ID verified (State ID), parent consent on file, autoclave lot #2025-09-A.”

How do I bill for re-piercing or troubleshooting a rejected piercing?

Charge a consult, then discount the re-pierce if you choose. Example: “Consult & troubleshooting: $20; Re-pierce discount: −$10; New jewelry: $35.”