Car Storage Invoice Template

Free invoice templates for car storage facilities built for monthly storage fees, late fees, and security deposits. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: car storage invoice, car storage bill, or vehicle storage invoice.

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Download Free Car Storage Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Car Storage Invoice Template

Best for:

Logo, contract terms, auto-bill fields.

Editable Car Storage Invoice Template

Best for:

Edit rate, discounts, late and lien fees.

Free Car Storage Invoice Template

Best for:

Unit, plate VIN, start date, daily or monthly rate.

Printable Car Storage Invoice Template

Best for:

Gate code notes, dates, signatures, taxes.

How to Invoice as a Car Storage Provider

Keep the paper trail tight from intake to move-out so charges match time, space, and approved extras.

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In 5 Steps:

Confirm the storage plan, space type, and dates with the client, and collect any required deposit.
Record the vehicle details and contract number, then set the base monthly rate and note if a pro-rate applies.
Capture approvals for any extras like battery care or transport and note how often they occur.
Generate the invoice with terms, due date, and accepted payment methods clearly shown.
At move-out or plan change, apply the deposit and credits, add any final fees, and issue the closing balance.

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What to Include in a Car Storage Invoice

These fields keep your invoices clear and compliant so clients know exactly what they owe and why.

These fields keep your invoices clear and compliant so clients know exactly what they owe and why.

Provider name, address, email, and phone
Client name, billing address, and contact
Invoice number and issue date
Payment due date and payment terms
Storage contract number
Space or lot ID (unit number, bay, or slot)
Vehicle details (year, make, model, color, VIN, plate)
Storage period covered and rate plan (indoor, outdoor, climate-controlled)
Deposit received and remaining balance
Terms and compliance: access hours, late-fee policy, lien notice, and license or IDs if you transport vehicles (check local rules)

Billing Scenarios for Car Storage Providers

How to label charges so every invoice makes sense the moment your clients see it.

Prorated storage; Admin/setup fee

Move-in or move-out mid month

Partial-month time and onboarding work appear as separate lines so the math is transparent.

Rate difference adjustment; Transfer fee

Upgrade from outdoor to indoor during the term

Shows the new plan’s price and the one-time work to move or reassign the space.

Prepaid seasonal storage; Prepayment discount

Prepaid seasonal storage for 3+ months

Prepay and the discount are both visible so the total makes sense at a glance.

Transport pickup; Mileage charge

Vehicle pickup or delivery by the facility

Spell out whether the deposit is refundable, when it is applied, and what can reduce it, and reflect the deposit on the final bill.

Battery maintenance; Start-and-run service

Battery maintenance and start-and-run service

Shows recurring care items apart from base storage so add-ons are easy to audit.

Late fee; Access reactivation fee

Makes penalties and the cost to restore access clear to prevent repeat issues.

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Storage rates and release fees for car storage facilities

Price daily and monthly storage, late fees, deposits, and release fees with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Monthly Storage Space

Item

Vehicle stored for the billed month

Qty × monthly rate. Note space size, indoor/outdoor, and start/stop dates for clarity.

Climate-Control Add-On

Item

Climate-controlled bay selected

Qty × add-on rate. Record temperature/humidity range promised to reduce disputes.

Battery Maintenance Program

Item

Ongoing battery tendering needed

Qty × program rate. Include check frequency and charger type to set expectations.

After-Hours Access Surcharge

Item

Gate access outside standard hours

Qty × surcharge. Log date/time window approved to justify the charge.

Valet Pick-Up/Drop-Off

Item

You handled transport to/from facility

Qty × trip rate. Add pickup location; list mileage/fuel as pass-through if applicable.

Intake Photos & Condition Report

Item

Documenting condition at move-in

Qty × package rate. Store photo link and report ID to protect against damage claims.

Winterization Package

Item

Tax Varies

Seasonal storage with fluids stabilized

Package rate. Includes labor plus consumables; list what’s included to avoid double-billing.

Key Fob/Remote Replacement

Item

Taxable

Lost or damaged gate remote

Qty × unit cost × (1 + markup%). Record device ID to track inventory.

Car Cover (Sale)

Item

Taxable

Customer buys a fitted cover

Qty × unit cost × (1 + markup%). Note make/model and size to match vehicle.

Lien Notice Processing

Item

Storage lien notices required

Qty × admin rate. Add certified-mail count and statutory timeline in notes.

Save and reuse your storage rates and fees

Create a free account and save storage rates, late fees, deposits, and release fees once, so nothing gets retyped.

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Common Car Storage Invoicing Mistakes

Billing gets messy when details are missing or policies live only in your head. Use these fixes to prevent disputes and chargebacks.

Mistake

How to fix it

Leaving out vehicle identifiers causes insurance headaches and pickup confusion.

Always capture year, make, model, color, VIN, and plate at intake and reference them on every invoice and receipt.

Not listing the exact storage period leads to “I already paid for that month” arguments.

Show the start and end dates or the month covered on each invoice so clients can match charges to time.

Publish the notice window and any early-exit charges in your terms and hyperlink or attach them to the invoice.

Spell out whether the deposit is refundable, when it is applied, and what can reduce it, and reflect the deposit on the final bill.

Charging tax incorrectly on storage or services risks noncompliance and angry clients.

Show taxable and non-taxable lines separately and apply the correct rate to the right items, then verify the rules for your area and update as they change (check local rules).

Skipping proof-of-ownership or lienholder details exposes you to legal trouble.

Collect proof of ownership and any lienholder contact at intake, store it with the contract, and note that verification is on file on the invoice.

Car Storage Invoice FAQs

Line items for indoor, outdoor, covered spots, oversize surcharges, towing intake, after-hours release, and lien notices, built for US facilities. Car Storage Invoice Template clear answers.

How do you price indoor, outdoor, and covered parking?

List rate by stall type plus any climate or security premium. Example: “Indoor climate-controlled stall: $225/month; Outdoor uncovered: $130/month; Covered: $175/month.”

Can I bill by the day for short stays?

Yes. Add a daily rate and note the check-in and check-out times. Example: “Short-term storage: $12/day × 4 days = $48.”

What counts as an oversized vehicle and how should I price it?

Define size or class in your terms. Add a flat or percent surcharge. Example: “Oversize fee (RV > 22 ft): $60/month.”

Can I charge for battery tending, tire checks, and start-ups?

Yes, as optional maintenance. Show frequency. Example: “Battery tender & monthly start-up: $25/month; Tire pressure check: $10/month.”

Are after-hours releases and gate access fees allowed?

Common in vehicle storage, but rules vary—check local rules. Disclose the window and rate. Example: “After-hours release (8 pm–6 am): $75.”

Do I collect sales tax on storage and admin fees?

Some states tax storage services, others don’t. Rules vary—check local rules. Example: “Sales tax (state rate 6.5%): $9.75.”

How do I handle tow-ins, impounds, and storage liens?

Record the tow date, daily storage, notices sent, and lien steps. Rules vary—check local rules. Example: “Tow-in intake: $85; Storage: $45/day × 10 days = $450.”

What’s the late fee policy and when is a vehicle considered abandoned?

State the grace period and fee cap. Note your abandonment trigger. Example: “Late fee after day 5: $25 or 5%, whichever is higher. Abandonment review at 30 days past due.”