Car Wash Invoice Template

Free invoice templates for car washes built for wash packages, interior detailing, and add-ons. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: car wash invoice, car wash bill, or mobile car wash invoice.

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Download Free Car Wash Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Car Wash Invoice Template

Best for:

Logo, colors, membership, fleet and barcode fields.

Editable Car Wash Invoice Template

Best for:

Edit packages, upsells, discounts, notes.

Printable Car Wash Invoice Template

Best for:

Counter-friendly totals, tax, dates, signatures.

Free Car Wash Invoice Template

Best for:

Package, add-ons, tip, tax, quick totals.

How to Invoice for Car Wash Work

Set clear expectations, log what you did, and make paying easy so you get paid fast.

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In 5 Steps:

Scope the job and confirm vehicle details, location, and the package or custom tasks approved.
Price the work plus any travel, size, or soil adjustments, then send an estimate for approval with a deposit if needed.
Collect the deposit and schedule the wash, noting water access or containment needs if required.
Complete the work and capture notes and photos for add-ons or condition changes found on site.
Create the invoice with clear lines, apply the deposit, attach photos, and send with payment terms and ways to pay.

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What to Include in a Car Wash Invoice

These are the must-have fields for clear, compliant invoices.

Business name, logo, and contact details
Client name and contact details
Invoice number
Issue date and due date
Service location or pickup/drop-off location
Vehicle details (make, model, year, color, plate/VIN)
Work summary or package name
Line items table with quantities/units and rates
Deposit received and remaining balance
Taxes and fees breakdown
Payment terms and accepted methods
Compliance identifiers: business license # and permit/authorization # (check local rules)

Billing Scenarios for Car Washers

How to label charges so every invoice makes sense the moment your clients see it.

Travel fee; Mobile service

On-site mobile wash at a client address

Covers drive time, setup, and on-site logistics so the base wash price stays clean.

Oversize vehicle surcharge; Extra time

Large SUV, van, or truck

Bigger surface area means more labor and supplies.

Heavy soil fee; Pet hair removal

Heavily soiled interior or pet hair

Extra vacuuming and de-fur time add real labor.

Hand wax; Paint sealant

Add-on shine and protection

Attach time-stamped before and after photos or a link and store them with the job record for easy proof.

Engine bay cleaning; Wastewater containment

Engine bay cleaning with runoff control

Degreasers and capture steps add time and materials; check local rules.

Membership credit; Prepaid wash

Shows the credit used first, then any extras due today.

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Services and add ons car washes bill for

List wash packages, interior detailing, add ons, memberships, and extras with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Exterior hand wash

Time

Standard wash or prep for detailing

Qty × hourly rate. Hand wash reduces swirls and preps paint for further services.

Interior vacuum & wipe

Time

Cabin needs a quick refresh

Qty × hourly rate. Include dash, console, and vents for a clean, even finish.

Carpet shampoo & extraction

Time

Stains or odors in carpets

Qty × hourly rate. Pre-treat, agitate, then extract for best results and faster dry times.

Leather clean & condition

Item

Seats or trim are dirty or dry

Qty × unit rate. Use pH-safe cleaner and conditioner to protect finish and prevent cracking.

Wheel & tire detail

Item

Brake dust or brown tires

Qty × unit rate. Clean barrels, faces, and dress tires to restore look and protect rubber.

Clay bar decontamination

Time

Paint feels rough after wash

Qty × hourly rate. Clay removes bonded contaminants and prepares surface for polish or protection.

Paint sealant application

Item

Client wants longer-lasting shine

Qty × unit rate. Apply polymer sealant evenly; improves gloss and makes future washes easier.

Pet hair removal

Time

Embedded hair on seats/carpets

Qty × hourly rate. Use brushes and specialty tools; set expectations if extreme buildup.

Headlight restoration

Item

Cloudy or yellowed lenses

Qty × unit rate. Wet sand, polish, and seal to improve clarity and nighttime visibility.

Mobile service travel fee

Item

On-site wash at client location

Mileage × rate or flat trip. Covers travel time, fuel, and setup at the customer’s site.

Save and reuse your wash packages and extras

Create a free account and save packages, extras, and memberships once, so nothing gets retyped.

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Common Car Wash Invoicing Mistakes

Invoices fall apart when they’re vague, incomplete, or hard to read. Use these simple fixes to prevent disputes and speed up payment.

Mistake

How to fix it

Putting everything in one vague line hides the work and triggers pushback.

Break the job into clear lines by task or area and keep notes short. This makes value obvious and reduces questions.

Not recording the deposit or how it was applied leads to double-charge confusion.

Show the deposit as a separate amount and subtract it from the total due on the final bill. Note the payment method and date.

Always include make, model, year, color, and plate or VIN so the invoice ties to the right vehicle.

Attach time-stamped before and after photos or a link and store them with the job record for easy proof.

Leaving out payment terms and a clear due date causes late payments.

State the due date, accepted methods, and any late fee policy on every invoice. Keep terms consistent from job to job.

Mixing units like per car, per hour, and per package without context confuses totals.

Pick a primary unit and stick to it, and show quantities so the math is obvious and easy to verify.

Car Washes Invoice FAQs

Build packages, add-ons, memberships, and fleet terms with our Car Washes Invoice Template to set line items, fees, and taxes for clear answers.

How should I price a hand wash vs a full detail on the invoice?

List the package and any prep time. Example: "Exterior Hand Wash: $25" and "Full Detail Package (sedan): $220."

What add-ons should appear as separate line items?

Anything beyond the base wash. Example: "Pet Hair Removal: $30," "Clay Bar Treatment: $60," "Headlight Restoration: $50."

How do I bill a monthly wash club membership?

Use a recurring line with dates and plan name. Example: "Unlimited Basic Wash Club, 10/01–10/31: $29.99."

How do fleet accounts handle POs and per-vehicle logs on the invoice?

Add plate, unit, and PO on each line. Example: "Unit 14 • CA 7ABC123 • PO 5562 • Exterior/Interior • 12 vehicles: $180."

Can I charge an oversized or heavily soiled vehicle fee?

Yes, if disclosed on your menu or sign. Example: "Oversize SUV Surcharge: $10" or "Heavy Soil Fee (mud, pet hair): $15."

How do I handle mobile wash trip fees and water access?

Add a travel line and note water/power provided. Example: "Mobile Trip Fee (15 miles): $20" and "On-site Water Provided: $0." Water-use and runoff rules vary—check local rules.

How should I show sales tax on wash packages, detailing, and products?

Separate taxable and non-taxable lines. Example: "Interior Shampoo: $80," "Air Freshener (retail): $6," "Sales Tax: $0.54." Tax rules vary—check local rules.

What terms cover damage claims or pre-existing dents?

Do a pre-wash walkaround and upload photos. Example: "Pre-existing damage noted: rear bumper scuff: $0." For auto detailers and an auto spa, list exclusions like oxidized paint or loose trim.