Car Wrap Invoice Template

Free invoice templates for Car Wraps built for parts and labor, materials, and wrap removal. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: car wrap invoice, car wrap bill, or car vinyl wrap invoice.

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Download Free Car Wrap Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Car Wrap Invoice Template

Best for:

Logo, design proof and PO fields.

Free Car Wrap Invoice Template

Best for:

Vehicle, film, coverage, panel notes.

Editable Car Wrap Invoice Template

Best for:

Edit panels, removal, seams, warranties.

Printable Car Wrap Invoice Template

Best for:

Layout for color, finish, tax, signatures.

How to Invoice as a Car Wrap Installer

Capture the scope, lock materials with a deposit, then invoice cleanly with proof of work and care info.

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In 5 Steps:

Confirm the vehicle, scope, and timeline, then turn the approved quote into a job sheet.
Collect a deposit to cover film and reserve the install date, noting terms in writing.
Order materials and record film brand, color code, and lot numbers on the job.
Complete the wrap, log any changes, then build the invoice from labor, materials, and add-ons.
Apply the deposit, attach warranty and care info, then collect the balance at pickup.

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What to Include in a Car Wrap Invoice

Use these fields to keep the paperwork clear, trackable, and compliant.

Invoice number and issue date
Business name, address, and contact
Tax ID and business license #
Client name and contact
Vehicle year, make, model, and body style
VIN or license plate #
Scope reference (full wrap, partial, chrome delete)
Film brand, color code, finish, and lot/batch #
Warranty terms and registration ID
Deposit received amount and date
Payment terms, due date, and remittance options
Tax rate and any regulated fees (check local rules)

Billing Scenarios for Car Wrap Installers

How to label charges so every invoice makes sense the moment your clients see it.

Old wrap removal; Adhesive removal

Old wrap on the vehicle must be removed

It covers time and chemicals to strip film before the new wrap.

Surface prep; Paint correction

Paint is rough, peeling, or heavily contaminated

Prep improves adhesion and finish when the surface is not ready.

Complex panel surcharge; Disassembly/reassembly

Bumpers, roof, or mirrors are complex or need parts removed

Intricate shapes and trim take longer and require careful re-fit.

Design and proofs; Printing and laminate

Client orders a printed design with artwork changes

Check local rules on what is taxable and at what rate. Show the tax rate and the taxable subtotal so the math is traceable.

Mobile service fee; Travel/mileage

Work is performed at the client’s location

Onsite jobs add setup time and travel costs.

Rush fee; After-hours handling

Schedule changes and overtime create extra labor to meet the deadline.

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Standard charges and fees for car wrap shops

Itemize materials, labor, panel coverage, design time, removal, and warranty terms with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Full vehicle wrap install

Time

Covering most painted panels

Hours × hourly rate. Includes panel alignment, post-heat, and trim; materials billed separately.

Partial wrap install

Time

Logos or accent coverage

Hours × hourly rate. Use for hoods, roofs, or panel sections; materials billed separately.

Printed wrap film

Item

Taxable

Branded graphics needed

Qty (sq ft) × cost × (1 + markup%). Specify film series, color profile, and finish.

Cast laminate film

Item

Taxable

Protect print with gloss/matte

Qty (sq ft) × cost × (1 + markup%). Match laminate to film for durability and warranty.

Surface prep & decon

Time

Remove wax, tar, contaminants

Hours × hourly rate. Clay, solvent wipe, and tack cloth to ensure adhesion.

Old wrap removal

Time

Taking off existing wrap

Hours × hourly rate. Includes safe heat removal; note paint risk on repaints.

Design & proofing

Time

Turn art into print-ready

Hours × hourly rate. Includes scaling to template, panel breaks, and customer approvals.

Cut vinyl lettering

Item

Taxable

Unit numbers or text

Qty (sq ft) × cost × (1 + markup%). Include color, font, and transfer tape.

Window perf film

Item

Taxable

Rear/side windows advertising

Qty (sq ft) × cost × (1 + markup%). Use approved perf with laminate for visibility and longevity.

After-hours install

Item

Work outside normal hours

Qty × after-hours rate. Use for night or weekend access; confirm facility availability.

Save and reuse your wrap rates and fees

Create a free account and save material prices, labor rates, panel pricing, and removal fees once, so nothing gets retyped.

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Common Car Wrap Invoicing Mistakes

Wrap jobs move fast and details get missed, which leads to chargebacks and warranty pain. Use these fixes to keep cash and clients steady.

Mistake

How to fix it

Leaving out VIN or plate and full vehicle details blocks warranty help and confuses what car was wrapped.

Capture year, make, model, body style, and VIN or plate on every invoice. Match these to the quote and photo records.

Bundling materials and labor into one amount hides scope and invites price disputes.

List materials, labor, and add-ons on separate lines with clear units and rates. Show the film brand and color code so expectations are locked.

Use a simple change note with description, date, and price difference. Get a signature or written approval before work continues.

Check local rules on what is taxable and at what rate. Show the tax rate and the taxable subtotal so the math is traceable.

Not stating deposit terms leads to cancellations and stuck inventory.

State the deposit amount, what it covers, and whether it is refundable. Apply it on the final invoice and show the remaining balance.

Leaving out cure time and care steps triggers preventable warranty claims.

Add a short care note with wash limits, cure time, and no-pressure-wash guidance. Attach or link the film maker’s warranty and care sheet.

Car Wrap Invoice FAQs

Line items for vinyl, lamination, design hours, removal, fleet installs, and after-hours rates. Build your Car Wrap Invoice Template with clear answers.

How should I price a full color-change versus a partial wrap?

Quote by square footage plus install time. Example line items: “3M 2080 Satin Black, 62 sq ft @ $7/sq ft = $434; Install, 10 hrs @ $95/hr = $950.”

How do I bill for design time and proof revisions?

Track hours and cap included revisions. Example: “Design, 3 hrs @ $85/hr = $255; Proof revisions, 2 rounds included, extra round @ $45.”

What’s the right way to charge for old wrap removal and adhesive cleanup?

Use time and materials. Example: “Removal, 4 hrs @ $75/hr = $300; Adhesive remover, 2 bottles @ $12 = $24.”

How do deposits and progress billing work for fleet wraps?

Take a deposit, then bill per unit or milestone. Example: “Deposit 50% of project total; Vehicle 1 completion, 25%; Final delivery, 25%.”

Can I add rush or after-hours rates?

Yes, disclose upfront. Example: “Rush surcharge, 20% of labor = $190; After-hours install, 3 hrs @ $120/hr = $360.”

What if I need to remove trim, badges, or panels before wrapping?

Bill disassembly and reassembly as separate labor. Example: “Badge removal/reinstall, 1.5 hrs @ $95/hr = $142.50; Clip replacements, 6 pcs @ $2 = $12.”

Do I charge separately for DOT numbers, unit numbers, or reflective safety decals?

Yes, list each decal and install. Rules vary—check local rules. Example: “DOT number cut vinyl, 2 sets @ $25 = $50; Reflective conspicuity tape, 12 ft @ $3/ft = $36.”

What late fees and warranty terms belong on the invoice?

State the net terms, late fee, and what voids warranty. Example: “Terms Net 15; Late fee 1.5%/month; Warranty 12 months on lifting/peel, excludes rust or body damage.”