Commission Sales Invoice Template

Free invoice templates for commission sales reps built for sales totals, commission rates, and pay period dates. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: commission sales invoice, commission sales bill, or commission sales rep invoice.

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Free Commission Sales Invoice Template

Best for:

Commission rate, draw, split, and notes.

Custom Commission Sales Invoice Template

Best for:

Logo, PO or account, payout schedule.

Printable Commission Sales Invoice Template

Best for:

Totals, period, approvals, signatures.

Editable Commission Sales Invoice Template

Best for:

Edit tiers, clawbacks, bonuses, credits.

How to Invoice as a Commission Sales Rep

Bill earned commissions with clean backup so AP can pay you fast.

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In 5 Steps:

Pull your sales report for the period and confirm closed orders, delivery, and any pending returns.
Calculate commissions exactly per your agreement, including rates, base, tiers, and any splits.
If you use a draw or retainer, record the amount for this period and prep a credit to apply.
Create the invoice for the period, use clear line labels, and attach the sales report as backup.
Apply the draw credit if relevant, set payment terms, and send to the billing contact or AP portal.

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What to Include in a Commission Sales Rep Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number
Issue date
Billing period (start–end dates)
Client legal name and billing address
Your business name, address, and tax ID
Commission agreement or PO #
Account or customer ID reference
Payment terms and due date
Remit-to details (bank/ACH/wire)
Notes on commission base and exclusions (per agreement; check local rules)

Billing Scenarios for Commission Sales Reps

How to label charges so every invoice makes sense the moment your clients see it.

Commission – New Sale; Sales Period [Month Year]

New customer sale closed in this period

Separates first-time commission from other earnings and ties it to the period.

Commission – Renewal; Account [Name/ID]

Subscription or contract renewal processed

Confirms the lower or different rate usually applied to renewals.

Split Commission – You [X%]; Split Commission – Partner [Y%]

Commission split between two reps or partners

Shows allocation clearly so AP pays the right portions.

Commission Reversal – Return; Adjustment for Order [#]

Order returned or canceled inside policy

Separate categories on the invoice and attach receipts for expenses. Add a short note about the expense policy you follow.

Draw Advance Applied; Net Commission Due

Draw or retainer to reconcile against earnings

Applies the prior advance and shows the remaining amount due.

Referral Commission; Lead Source [Name]

Makes it clear this is a referral payout distinct from standard sales commissions.

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Commission rates and payouts for sales reps

Include sales totals, commission percent, draws, and pay periods with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Closed-sale commission

Item

Deal closes and commission is due

Sales total × commission rate. Tie to a signed order and attach a sales report for proof.

Renewal commission

Item

Contract renews or auto-renews

Renewal value × commission rate. Use for subscriptions or service renewals; include the billing period.

Qualified lead fee

Item

Client accepts a qualified lead

Qty × per-lead rate. Define qualification criteria in the agreement and reference lead IDs.

Product demo

Time

You run a product demo

Hours × hourly rate. Note prospect, date, and outcome to show value delivered.

Trade show staffing

Time

You staff a show or booth

Hours × hourly rate. Include event name and shift schedule for clarity.

After-hours coverage

Time

Nights, weekends, or holidays coverage

Hours × after-hours rate. Apply only when preapproved outside normal business hours.

Territory retainer

Item

Monthly territory coverage

Qty × retainer rate. Covers ongoing management; reconcile against future commissions as agreed.

Mileage reimbursement

Item

You drive to client work

Miles × per-mile rate. Attach a trip log with dates, routes, and client visits.

Sample product

Item

Taxable

Samples left with prospects

Cost × (1 + markup%). Bill only when items are left behind or not returned.

Collateral reprint

Item

Taxable

Brochures or sell sheets reprinted

Printer cost × (1 + markup%). Include quantity and piece type for audit trail.

Save and reuse your commission rates and terms

Create a free account and save commission percentages, draws, and pay periods once, so nothing gets retyped.

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Common Commission Sales Invoicing Mistakes

Real-world hiccups slow payments and spark disputes, but simple fixes keep cash moving.

Mistake

How to fix it

Leaving off the commission agreement or PO reference stalls approval and puts your invoice in review.

Always cite the exact contract or PO in the header and match the title or ID exactly. Attach the signature page if required.

Not defining the commission base (gross vs net of discounts, shipping, taxes) leads to short pays and arguments.

State the base in your notes and point to the clause in your agreement. If rules vary, check local rules.

Show clear start and end dates for the period covered and keep them consistent month to month.

Separate categories on the invoice and attach receipts for expenses. Add a short note about the expense policy you follow.

Hand-calculating rates, tiers, or splits invites math errors and underbilling.

Use a spreadsheet with locked formulas or an invoicing tool that handles rates and splits. Cross-check totals against your sales report.

Omitting payment terms and full remittance details delays payables and creates back-and-forth.

Include net terms, accepted methods, and full bank/ACH fields in the footer. Add a clear late fee policy if you use one.

Commission Sales Invoice FAQs

Get paid fast for split deals, draws, accelerators, SPIFs, chargebacks, and expense pass-throughs. Line items, markup, and clear terms for sales reps and brokers. Clear answers.

How do I bill a recoverable draw against future commissions?

List the draw as an advance and subtract it from earned commission. Example: “Commission on PO #18422 8% = $1,600” and “Less recoverable draw = -$1,000.”

How do we show a split with a partner rep?

Add two commission lines with percentages and names. Example: “Commission 6% to Jane Lee, agent = $900” and “Commission 4% to Mark Patel, broker = $600.”

What do I do when the customer returns product?

Add a negative line for the return and note the window. Example: “Return adjustment on Order #5539 within 30 days = -$320.”

Can I charge an accelerator rate after I hit quota?

Yes. Use two lines to show base and accelerated tiers. Example: “First $20,000 at 5% = $1,000” and “Above quota $8,000 at 9% = $720.”

How do I handle a retainer plus commission?

Bill a monthly base, then add earned commission. Example: “Monthly retainer = $750” and “Commission on March sales 7% = $1,225.”

Are commissions taxable to the client?

Usually not as sales tax on services, but rules vary—check local rules. If your state taxes certain services, show “Tax on services 4% = $48.”

When do I bill on booking vs collected cash?

Spell it out in terms. If paid on cash, add a holdback. Example: “Commission on Invoice #9012 10% when customer pays” and “Holdback 20% until receipt = -$200.”

How do I show SPIFs from the manufacturer?

List SPIFs as separate bonus lines. Example: “SPIF: Model ZX-200 at $50 x 6 units = $300.”