Content Creator Invoice Template

Free invoice templates for Content Creators built for content deliverables, usage rights, and revisions. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: content creator invoice, content creator bill, or UGC invoice.

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Download Free Content Creator Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Content Creator Invoice Template

Best for:

Logo, PO and channel fields.

Editable Content Creator Invoice Template

Best for:

Edit scope, add edits, rush fees.

Printable Content Creator Invoice Template

Best for:

Totals, approvals, signatures, timeline.

Free Content Creator Invoice Template

Best for:

Pieces, hours, platforms, rights note.

How to Invoice as a Content Creator

A simple flow that keeps scope tight, cash timely, and clients clear.

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In 5 Steps:

Confirm scope, deliverables, usage rights, timeline, and rates in writing.
Collect a deposit if required and record it against the project.
Track hours, deliverables, and approved expenses as you work.
Build the invoice to mirror the scope, attach links to delivered files, and set clear terms.
Apply the deposit to the final balance, double-check totals, send, and follow up.

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What to Include in a Content Creator Invoice

Use these fields so your invoices are easy to approve and compliant.

Your legal business name, address, email, phone, and tax ID or registration # (check local rules)
Client business name and billing contact
Invoice number
Invoice date and due date
Project, PO, or contract reference
Service period or delivery date
Usage rights summary and term
Payment terms including late fee
Accepted payment methods and remit details
Subtotal, taxes where applicable, and total due

Billing Scenarios for Content Creators

How to label charges so every invoice makes sense the moment your clients see it.

Project deposit; Deposit applied

Project includes an upfront deposit

This shows the initial payment and how it reduces the final balance.

Rush fee; After-hours surcharge

Client needs a 24-hour turnaround

Time pressure adds cost and this separates it from creative work.

Extra revision; Scope change

Client requests revisions beyond the agreed round(s)

Extra work is visible as its own charge and ties back to the agreement.

Usage license; License upgrade

Client asks for broader usage than planned

Split work into clear parts that mirror the agreed scope and keep each description short and plain.

On-site travel; Per diem

Work requires on-site shoot or travel

Travel time and daily costs are distinct from production and editing.

Retainer hours; Overage hours

This clarifies what is covered monthly and what exceeds the cap.

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What content creators usually bill for

List deliverables, usage rights, revisions, and add ons with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

On-Location Shoot

Time

Filming at client site or set

Time × hourly rate. Include call sheet, coverage plan, and backups to capture required shots.

Editing & Color Grade

Time

Turning raw clips into final cuts

Time × hourly rate. Covers selects, rough/fine cuts, color, audio tidy, and exports to spec.

Concept & Scriptwriting

Time

You need ideas, scripts, or hooks

Time × hourly rate. Tie to brief; deliver script or outline for approval before shooting.

Social Reel Deliverable

Item

Short vertical video deliverable

Qty × unit rate. Specify duration and aspect; include captioning and basic graphics as scoped.

YouTube Video Deliverable

Item

Long-form or horizontal deliverable

Qty × unit rate. Define length, resolution, and end assets; align metadata to the brief.

Revisions Beyond Scope

Time

After included revision rounds are used

Time × hourly rate. Log change requests; apply only to new or out-of-scope edits.

Rush/After-Hours Surcharge

Item

Tight deadlines or late/night work

Qty × surcharge rate. Apply when shooting or editing outside agreed schedule.

Travel & Mileage

Item

Trips to locations, parking, tolls

Qty × per-unit rate. Include mileage or transit plus parking/tolls as pass-through with receipts.

Location Permit/Studio Fee

Item

Paid locations, studios, or permits

Pass-through as billed. Attach approvals and receipts; schedule holds and cancellations in writing.

Hard Drive Purchase & Courier

Item

Taxable

Client keeps a physical drive

Qty × unit cost. Provide chain of custody; client retains drive for masters and archives.

Save and reuse your creator packages and rates

Create a free account and save package pricing, usage terms, and revision tiers once, so nothing gets retyped.

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Common Content Creator Invoicing Mistakes

Late pay and pushback often come from simple gaps. Fix these and approvals get faster with less back-and-forth.

Mistake

How to fix it

No due date or payment terms, so invoices sit unpaid.

Set a clear due date in days and state late fees. If you offer early-pay discounts, name them.

Missing client PO or project reference, which stalls approval in accounts payable.

Ask for a PO or create a project ID before invoicing and put it in the header and email subject.

Add the start and end dates or the publish date so approvers can reconcile quickly.

Split work into clear parts that mirror the agreed scope and keep each description short and plain.

Your legal name and tax details are missing, which can delay vendor setup or trigger withholding.

Show your legal business name, address, and tax ID or registration number. Check local rules.

You don't list how to pay or who to contact, so payment stalls.

Add bank or platform details, a backup method, and a billing contact email for questions.

Content Creator Invoice FAQs

Price deliverables, licensing, exclusivity, whitelisting, travel, and revisions like a pro. Use our Content Creator Invoice Template and get paid faster with clear answers.

How should I price usage rights and licensing?

Charge for where and how long your content runs. Add duration, territory, and media. Example line item: “12-month North America paid social usage, Facebook + Instagram: $800.”

Do I add a separate fee for whitelisting and paid ads?

Yes. Whitelisting lets a brand run your face or handle in ads, so price it by platform and time. Example: “Whitelisting permission, TikTok, 30 days: $600.”

What belongs in a deliverables breakdown for a short-form package?

List each asset, length, platform, and format. Include captions, hooks, and thumbnails. Example: “3× TikTok videos (15–30s), captions included, 1 custom thumbnail: $1,200.”

How do I handle revisions and reshoots?

Include two rounds free, then charge per round or hour. Reshoots bill at your day rate. Example: “Extra revision round: $150” and “Reshoot, half-day: $500.”

Retainer or per-project for ongoing content?

If a brand needs steady posts, sell a monthly retainer with a set basket. Keep overages at a clear rate. Example: “Monthly content retainer, 8 Reels + 8 captions: $2,400; overages $150 each.”

Should I charge for exclusivity against competitor brands?

Yes, because exclusivity blocks other work. Price it as a percent of the project per month. Example: “Category exclusivity, Beverage, 3 months @ 20%: $900.”

How do I bill travel, props, and wardrobe?

Use a travel day rate plus mileage or airfare, and reimburse receipts for props. Example: “Travel day: $300; Mileage 120 miles @ IRS rate; Props and wardrobe: $185 with receipts.” Rules vary—check local rules.

What’s a fair rush fee for 24–48 hour delivery?

Add 20% to 50% based on timeline and complexity. State the window in writing. Example: “Rush fee, 48-hour turnaround: 30% of subtotal = $300.”