Copywriter Invoice Template

Free invoice templates for Copywriters built for project fees, per-word rates, and revision rounds. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: copywriter invoice, copywriter bill, or SEO copywriter invoice.

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Download Free Copywriter Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Copywriter Invoice Template

Best for:

Logo, PO and campaign fields.

Printable Copywriter Invoice Template

Best for:

Totals, approvals, signatures, dates.

Editable Copywriter Invoice Template

Best for:

Edit scope, rush, add research.

Free Copywriter Invoice Template

Best for:

Words, deliverables, rounds, usage note.

How to Invoice as a Copywriter

Keep it simple, track your time and drafts, and show where the deposit lands.

Free Online Invoice Generator

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In 5 Steps:

Confirm scope, deliverables, timeline, rate model, and deposit in writing before you start.
Create the invoice and itemize planned work so the client sees what they are funding.
Collect the deposit to reserve the start date and kick off.
Do the work, track hours and changes, and record any approved add-ons.
Send the final invoice applying the deposit and any extras, with a clear due date and payment method.

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What to Include in a Copywriter Invoice

These are the must-have fields for clear, compliant invoices that get paid fast.

These are the must-have fields for clear, compliant invoices that get paid fast.

Your business name, address, email, phone, and tax ID
Client name and billing address
Invoice number and issue date
Project name, SOW/PO #, and usage terms reference
Service dates or deliverables summary
Itemized lines with quantity or hours and unit rate
Subtotal, adjustments, tax, and total due
Deposit received and applied balance
Payment terms with due date and late fee policy (check local rules)
Payment details for bank transfer, card, or link

Billing Scenarios for Copywriters

How to label charges so every invoice makes sense the moment your clients see it.

Project deposit; Final balance

New website copy project with an upfront deposit

Secures your time and shows the remaining amount due at handoff.

Hourly copywriting; Research/admin time

Hourly engagement for edits, meetings, and minor tweaks

Separates creative work from necessary admin so the log makes sense.

Monthly retainer; Overage hours

Ongoing monthly package for content creation

Covers the set bundle and flags extra time beyond the plan.

Rush fee; Weekend/after-hours

Client requests a 48-hour turnaround

Separate labor from outputs and show quantities or hours, then totals, so reviewers can verify quickly.

Extra revision; Rewrite scope change

New direction after a draft is approved

Accounts for extra work caused by shifting goals after sign-off.

Usage license; Buyout fee

Charges for expanded rights beyond the original license.

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What copywriters usually bill for

List per word rates, project fees, revisions, and rush with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Creative brief & kickoff

Time

New project starts or scope reset

Time × hourly rate. Capture goals, audience, and approvals before drafting to prevent rewrites.

Audience & competitor research

Time

You need insights before writing

Time × hourly rate. Document sources and findings so strategy and copy stay aligned.

Messaging & brand voice guide

Item

Client needs voice rules and examples

Qty × fixed rate. Deliver a concise guide; align teams and speed up future reviews.

Website page copy

Item

Writing a standard site page

Qty × per-page rate. Include word range and one round of edits to set expectations.

Landing page copy

Item

Conversion-focused single page

Qty × fixed rate. Define sections and goal; pair with wireframe or layout notes for clarity.

Email sequence copy

Item

Multi-email nurture or promo

Qty × per-email rate. List subject lines, body copy, and CTAs; bundle QA checklist.

SEO keyword research & mapping

Item

Pages need search intent coverage

Qty × fixed rate. Provide keyword set, search intent, and on-page map for each URL.

Revisions beyond included

Time

Edits exceed the included rounds

Time × hourly rate. Track change requests; confirm what’s in scope before work starts.

Change order labor

Time

Stakeholders add scope mid-project

Time × hourly rate. Log the delta and approvals; update timeline and deliverables.

Usage & rights transfer

Item

Client needs usage beyond default

Qty × licensing rate. Specify channels, geography, and term; attach rights language to the invoice.

Save and reuse your copywriting rates and packages

Create a free account and save per-word rates, project fees, and revision rules once, so nothing gets retyped.

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Common Copywriter Invoicing Mistakes

If invoices feel messy or slow to pay, it’s usually small gaps. Close them fast and cut disputes.

Mistake

How to fix it

Vague deliverable descriptions lead to pushback and delayed approval.

Name each deliverable in plain language and tie it to a file or link so the reviewer can match work to the bill.

Missing payment terms and due date invites late payments.

State the due date, accepted methods, and late fee policy in the invoice footer and in your agreement.

Add your legal name, address, tax ID, and contact details in the header to meet compliance checks.

Separate labor from outputs and show quantities or hours, then totals, so reviewers can verify quickly.

Unnumbered invoices or no SOW/PO reference slow AP routing.

Use a unique invoice number format and include the project reference and any PO or SOW IDs the client provided.

Forgetting currency and tax treatment creates short-pay or overpay issues.

Show currency codes and tax handling on every invoice and note any exemptions or reverse-charge rules, then check local rules.

Copywriters Invoice FAQs

Line items for blog posts, landing pages, retainers, rush fees, and rights. Use the Copywriters Invoice Template to price, itemize, and get paid faster with clear answers.

How do I bill for revisions beyond the included rounds?

State how many rounds are included, then price extras. Add a clear line like: “Extra revision, Round 3, 1.5 hrs @ $150/hr: $225.”

What usage rights or licensing should I show on the invoice?

Spell out scope, term, and exclusivity. Example line: “License: Web-only, non-transferable, 12 months, single brand: $300.”

Should I charge a kill fee if the client cancels mid-project?

Yes, protect your time. Add: “Kill fee, project canceled after outline delivery: 40% of project fee: $800.”

How do retainers handle unused hours?

Decide rollover rules upfront. Example: “Monthly retainer, 20 hrs, 5 hr rollover max to next month: $2,400.”

What’s the best way to price by deliverable vs per word?

Most marketing writers price per deliverable for clarity. Use: “Landing page copy, up to 600 words, includes 2 revisions: $900.”

Can I add a rush or after-hours fee?

Yes, when timelines compress. Add: “Rush fee, delivery in 48 hours: 25% of project: $250.”

Do I charge sales tax on writing services in the U.S.?

Rules vary—check local rules. If taxed, show it: “Subtotal $1,200; State sales tax 6%: $72.”

How should milestone billing work for a website project?

Tie payments to deliverables. Example: “Milestone 1: Homepage draft delivered: 30% of total: $600.”