Court Reporter Invoice Template

Free invoice templates for court reporters built for transcript pages, appearance time, and mileage charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: court reporter invoice, court reporter bill, or court steno invoice.

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Download Free Court Reporter Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Free Court Reporter Invoice Template

Best for:

Pages, realtime, exhibits, per diem.

Custom Court Reporter Invoice Template

Best for:

Logo, firm fields, PO and matter ID.

Printable Court Reporter Invoice Template

Best for:

Totals, dates, case, signatures.

Editable Court Reporter Invoice Template

Best for:

Edit page rate, rush, copy orders.

How to Invoice as a Court Reporter

Use this lean workflow to turn clean notes into a clear, client-ready invoice that gets paid.

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In 5 Steps:

Confirm scope, rates, minimums, and delivery in writing with the scheduler, and collect a deposit if required.
Capture job facts as you work: case info, time in and out, page count, exhibits, travel, and approvals for extras.
Produce and proof the record, log page totals and add-ons, and record the promised turnaround and format.
Build the invoice from your notes, itemize work and costs, attach receipts, and state payment terms.
Apply the deposit to the balance, set the due date, and send the invoice with payment options.

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What to Include in a Court Reporter Invoice

These fields keep your invoice clear, traceable, and compliant.

Business name, address, email, phone, and Tax ID
Invoice number and issue date
Client or firm name, billing contact, and remittance address
Case caption and docket or case number
Job date, start and end time, and location or remote
Witness name and proceeding type
Purchase order or authorization number
Reporter credentials and certification or notary commission number, check local rules
Delivery terms, promised turnaround, and file format
Payment terms, due date, and accepted payment methods

Billing Scenarios for Court Reporters

How to label charges so every invoice makes sense the moment your clients see it.

Appearance fee; Transcript pages × rate

Standard deposition with transcript pages

This separates the booking from the per-page work so totals make sense.

Expedite surcharge (X-day); Rough draft add-on

Expedited delivery and rough draft requested

Speed and a preliminary file are extras beyond the base transcript.

Remote platform fee; Tech setup/test

Remote proceeding on a paid platform

These cover hosting and the time to ensure stable connections.

Travel time (door-to-door); Mileage/parking

Travel outside your local service area with parking or tolls

Show the original deposit as a credit and subtract it from the current balance with a clear running total.

Late cancellation fee; Reserved time minimum

Late cancellation or witness no-show inside your cutoff window

You held the slot and cannot rebook it at short notice.

Realtime feed per connection; Realtime setup

Live streaming and configuration are premium services.

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Standard charges and fees for court reporters

Itemize transcript pages, appearance time, mileage, and certified copies with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Certified transcript (digital)

Item

Final certified eTranscript needed

Qty × per-page rate. Include certificate and secure delivery notes to meet court and counsel requirements.

Deposition appearance time

Time

Reporter on site or remote

Hours × hourly rate. Track setup and waiting per engagement letter to avoid disputes.

Rough draft delivery

Item

Same-day/next-day review

Qty × rush page rate. Flag unedited status and agree on turnaround before starting.

Real-time feed setup

Item

Live feed to counsel requested

Qty × setup rate. Covers connection, channel testing, and troubleshooting for realtime viewing.

Printed transcript copy

Item

Taxable

Bound hard copy requested

Pages × copy rate + binding. Ship with tracking; note copy count on the invoice.

Exhibit scanning & index

Item

Exhibits need scan/OCR/bookmarks

Exhibits × per-item rate. Provide a bookmarked PDF and searchable index for easy reference.

Word index & condensed PDF

Item

Counsel wants digestible review

Case × add-on rate. Deliver 4-up condensed and a word index to speed skim and cite checks.

Read & sign administration

Item

Statutory read-and-sign invoked

Deponent × admin rate. Track hold period, reminders, and errata receipt for a clean record.

After-hours/weekend premium

Item

Outside normal business hours

Qty × premium rate. Apply only to covered time; note dates and start/stop times.

Travel mileage

Item

On-site job with drive time

Miles × per-mile rate. List tolls/parking as pass-through with receipts when applicable.

Save and reuse your reporting rates and fees

Create a free account and save transcript pricing, appearance rates, and mileage once, so nothing gets retyped.

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Common Court Reporter Invoicing Mistakes

These slipups slow payment and spark disputes; use the fixes to keep cash flowing and clients clear.

Mistake

How to fix it

Leaving off the case caption or docket number delays approval and confuses accounting.

Always include the exact caption and case or docket number from the notice or order so the bill routes fast.

Not itemizing work and costs makes totals look inflated and triggers pushback.

Group related charges and list them on separate lines with brief notes so reviewers see what each line covers.

Write down start and end times as they happen and keep them on the invoice and your worksheet.

Show the original deposit as a credit and subtract it from the current balance with a clear running total.

Using jargon without context confuses non-legal approvers and stalls payment.

Add short plain-language notes for technical items and name files or formats in everyday terms.

Omitting required credentials or commission details can get the invoice rejected.

Include your credentials and any required certification or notary commission details on every invoice, and check local rules.

Court Reporters Invoice FAQs

Bill per-page transcripts, realtime feeds, exhibits, video sync, rush tiers, travel, and cancellations the right way. Use our Court Reporters Invoice Template tips with clear answers.

How do I bill transcript pages vs on-site time?

Charge per page for the transcript and a separate appearance fee. Example line items: “Transcript, 185 pages @ $3.75 = $693.75” and “Appearance, 3 hrs @ $50 = $150.”

What should I charge for realtime feed and rough draft delivery?

Realtime is an hourly tech service. Rough draft is a premium copy. Example: “Realtime hookup, 2 hrs @ $90 = $180” and “Rough draft add-on, 185 pgs @ $1.00 = $185.”

How do I price expedited turnaround tiers?

Set clear tiers by business days with surcharges. Example: “Rush 2-day surcharge, 185 pgs @ $0.75 = $138.75.”

How do I itemize video services and transcript sync?

List the videographer, the MP4, and the sync as separate lines. Example: “Legal videography, 2 hrs @ $125 = $250,” “Video file delivery = $45,” “Transcript-to-video sync = $95.”

Can I bill for exhibits, scanning, and copies?

Yes. Price per page or per exhibit set. Example: “Exhibit scanning, 72 pages @ $0.35 = $25.20” and “Exhibit PDF bundle delivery = $20.”

What cancellation and no-show terms belong on the invoice?

State a cancellation window and a minimum appearance block. Example: “Cancellation inside 24 hrs = $150” or “No-show minimum, 2 hrs @ $50 = $100.” Rules vary—check local rules.

How do I pass through interpreter fees and witness advances?

Bill them as reimbursable costs with receipts. Example: “Interpreter pass-through, vendor invoice = $320” and “Witness fee advance = $40.”

How do I handle travel, mileage, parking, and per diem?