Dance Instructor Invoice Template

Free invoice templates for Dance Instructors built for private lessons, choreography services, and travel fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: dance instructor invoice, dance instructor bill, or dance coach invoice.

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Free Dance Instructor Invoice Template

Best for:

Class type, level, hours, costume notes.

Custom Dance Instructor Invoice Template

Best for:

Logo, member and program fields.

Editable Dance Instructor Invoice Template

Best for:

Edit packs, privates, recital fees.

Printable Dance Instructor Invoice Template

Best for:

Totals, waiver line, signatures, dates.

How to Invoice as a Dance Instructor

Turn each booking into a clear invoice that gets approved fast.

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In 5 Steps:

Confirm the scope, schedule, location, and deliverables with the client.
Set your rates and policies, collect a deposit, and note the due date.
Track completed sessions, hours, travel, rentals, and edits.
Create the invoice from your records, apply the deposit, and check totals.
Send the invoice with payment options, follow up, and issue a receipt.

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What to Include in a Dance Instructor Invoice

Use these fields to keep your invoices clear and compliant.

Invoice number and issue date
Instructor or studio name, address, and contact
Client name and billing address
Service location or online platform
Session dates and times
Service description and scope
Rates and units (hour, session, flat)
Deposit received and balance due
Payment terms, due date, and accepted methods
Tax ID, sales tax rate, and license/certification # (check local rules)

Billing Scenarios for Dance Instructors

How to label charges so every invoice makes sense the moment your clients see it.

Private lesson (60 min); Prep time

Private one-on-one lesson

Separates the time you teach from the time you prepare.

Group class (x attendees); Floor fee

Group class at a studio

Shows your teaching fee and any studio floor fee the client covers.

Choreography creation (flat); Revisions

Choreography for a routine

Keeps creative work apart from later tweaks.

Event day rate; Travel mileage

On-site event or recital day

Show the full rate and show the discount as its own amount. Keep promo codes or referral credits tied to the invoice number.

Music editing; Rush fee

Music cut or edit for performance

Flags post-production time and any speed premium.

Late cancellation; No-show fee

Enforces your policy and deters last-minute gaps.

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What dance instructors usually bill for

List private lessons, choreography, rehearsals, travel, and costumes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Private Lesson

Time

1:1 training is scheduled

Hours × hourly rate. Note date, location, and level to keep records consistent.

Group Class Instruction

Time

You lead a group class

Hours × hourly rate. Add class size and style so scope is clear.

Custom Choreography

Time

Creating a routine from scratch

Hours × hourly rate. List song, length, and deliverables to avoid scope creep.

Technique Assessment

Time

First session or skills check

Hours × hourly rate. Include written feedback or rubric delivered after session.

Recital Rehearsal Block

Time

Stage or studio rehearsal booked

Hours × hourly rate. Note call times and required gear to align expectations.

Competition Coaching (Event Day)

Time

Day-of-event coaching requested

Hours × hourly rate. Travel and entry fees billed separately when applicable.

Music Editing & Cuts

Time

You edit or cut routine music

Hours × hourly rate. Deliver final audio file and version number for reference.

Travel to Offsite Location

Item

You travel to client’s venue

Trips × flat rate. Note mileage radius and include venue contact if needed.

After-Hours Lesson Surcharge

Item

Session falls outside standard hours

Qty × surcharge rate. Apply only to affected sessions and cite time window.

Recital Costume (Pass-through)

Item

Taxable

Student keeps the costume

Cost × (1 + markup%). Attach vendor receipt and confirm size and delivery method.

Save and reuse your dance rates and packages

Create a free account and save lesson rates, choreography fees, and travel once, so nothing gets retyped.

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Common Dance Instructor Invoicing Mistakes

These problems slow payment and spark disputes. Use the fixes to keep bills clean and easy to approve.

Mistake

How to fix it

Not applying the deposit leaves the balance wrong and delays payment.

Show the deposit as money received and reduce the total by the same amount. Keep the math visible on the final bill.

Vague descriptions make clients question charges and stall approval.

Describe the work in clear, simple terms with time or units. Tie each item to a date or session.

Use one unit system and double-check totals with a calculator. Round time the same way on every bill.

Show the full rate and show the discount as its own amount. Keep promo codes or referral credits tied to the invoice number.

Missing tax or business details can block payment.

Include your business name, tax ID, and any license or certification if required. Add sales tax only where it applies and check local rules.

No clear due date or late-fee terms means slow pay.

State the due date and how to pay in one place. Keep late fees in your contract and mirror them on the invoice.

Dance Instructors Invoice FAQs

Line items for packages, privates, recital fees, travel, studio rental, and late cancels. Terms samples and the Dance Instructors Invoice Template, clear answers.

How do I bill for a package of 10 private lessons?

Bill a fixed package with clear expiry and per-lesson value. Example line items: “10-Pack Private Lessons, 60 min each: $700” and “Package expiry: 90 days.”

What should I include on my invoice for a recital package?

List tuition, rehearsal blocks, costume, videography, and any theater fee. Example: “Recital Package: Tuition: $180; Rehearsals 3 hrs: $120; Costume: $75; Theater Fee: $30.”

How do I show choreography creation versus rehearsal time?

Split creative work from practice. Example: “Custom Choreography, 2 hrs: $180” and “Rehearsal Coaching, 1.5 hrs: $120.”

Can I add travel or mileage for in-home lessons?

Yes. Use a flat trip fee or per-mile rate. Example: “Travel, 12 miles @ $0.67: $8.04” or “On-site Trip Fee: $15.”

How do I handle studio rental I pay to a third-party space?

Pass it through at cost or with a small admin fee if agreed. Example: “Studio Rental Reimbursement: $28” and “Admin Fee: $3.”

What should my late cancellation or no-show policy look like?

State the cutoff and fee, then charge it when it happens. Example: “Late Cancel <24 hrs: $40” or “No-Show: 100% of lesson rate ($80).”

Do I bill for costume coordination and music editing?

Yes, they’re professional services for choreographers and dance teachers. Example: “Costume Sourcing & Fittings, 1 hr: $50” and “Music Edit: $35.”

How do competition coaching days get priced?

Use a day rate plus per-event add-ons and travel. Example: “Competition Coaching Day: $350; Warm-up Sessions, 2 @ $25: $50; Per Diem: $40.”