Driving School Invoice Template

Free invoice templates for Driving Schools built for lesson hours, road test vehicle rental, and pick up and drop off mileage charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: driving school invoice, driving school bill, or driver ed invoice.

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Download Free Driving School Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Driving School Invoice Template

Best for:

Logo, student and permit fields.

Editable Driving School Invoice Template

Best for:

Edit packages, retests, pickup fees.

Printable Driving School Invoice Template

Best for:

Totals, test date, signatures, terms.

Free Driving School Invoice Template

Best for:

Lesson type, hours, route, vehicle ID.

How to Invoice as a Driving School

Keep it simple: track sessions, price the time, note extras, and show any deposit credit so the balance is crystal clear.

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In 5 Steps:

Confirm the booking details and send a deposit request for packages or test-day car use.
Deliver the sessions and log date, duration, location, and any add-ons you agreed to.
Total lesson time and add any travel, materials, or test-day services you provided.
Create the invoice with clear line items, set a due date, and attach your policy notes.
If a deposit was taken, show it as a credit and bill only the remaining balance.

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What to Include in a Driving School Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number and issue date
Driving school name, address, and contact
School license # and instructor license #
Student name and contact
Student learner’s permit or license #
Service dates and lesson duration
Vehicle used (plate or last 6 of VIN) and pickup/drop-off zone
Line items with quantities and rates
Subtotal, deposit credit, taxes (check local rules), and total due
Payment terms, due date, and accepted methods

Billing Scenarios for Driving Schools

How to label charges so every invoice makes sense the moment your clients see it.

Private lesson (60 minutes); Training materials

One 60-minute private lesson

Shows the time spent and any materials you supplied for that session.

5-lesson package; Deposit applied

Five-lesson package with a deposit

Makes the bundle price and the prepaid credit obvious.

Road test car rental; Pre-test warm-up (30 minutes)

Road test support with school car

Separates the car fee from the short practice drive before the test.

Travel fee (outside zone); Extra wait time

Pickup outside your normal service area

Capture the ID number and expiration and display it with the student info.

Lesson fee (as scheduled); After-hours surcharge

After-hours or weekend session

Keeps the base lesson separate from the schedule premium.

Late cancellation fee; No-show fee

Signals which policy charge applies when a slot can’t be refilled.

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What driving schools usually bill for

Itemize lesson hours, road test rentals, pickups, and mileage with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Behind-the-Wheel Lesson

Time

Private in-car instruction

Hours × hourly rate. Log duration and focus areas; note pickup location for records.

Road Test Car Rental

Item

Student needs test vehicle

Qty × fixed rate. Includes insured school car for DMV test; student must hold valid permit.

Pre-Test Warm-Up Drive

Time

Same-day test warm-up

Hours × hourly rate. Practice near the test site to review maneuvers and calm nerves.

Pickup/Drop-Off Zone

Item

Door-to-door service

Qty × zone rate. Covers instructor travel to home, school, or office within service area.

Weekend/After-Hours Surcharge

Item

Lesson outside business hours

Qty × surcharge rate. Applies to evenings, weekends, or holidays; list date and time.

Classroom Theory Session

Time

Classroom theory needed

Hours × hourly rate. Group or 1:1 instruction aligned to curriculum; track attendance.

Defensive Driving Course

Time

Insurance or court course

Hours × hourly rate. Approved course delivery; include completion date on certificate.

DMV Appointment Handling

Item

We handle DMV booking

Qty × admin rate. We book and confirm; government fees are pass-through as billed.

Student Workbook

Item

Taxable

Provide printed study guide

Qty × unit cost. Printed study guide the student keeps; materials charge only.

Cancellation / No-Show Fee

Item

Late cancel or no-show

Qty × set fee. Applies when notice is below policy threshold; record date and time slot.

Save and reuse your driving school rates and fees

Create a free account and save lesson rates, test rentals, and mileage fees once, so nothing gets retyped.

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Common Driving School Invoicing Mistakes

Real-world billing gets messy fast, but small changes prevent disputes and speed up payment.

Mistake

How to fix it

Bundling hours without dates makes it hard to verify what was delivered.

List each session on its own line with the date and duration so the timeline is obvious.

Leaving out school and instructor license numbers weakens compliance and trust.

Add both license identifiers near your header and keep them current.

Write in plain language, name the activity, and use terms your student or parent would use.

Capture the ID number and expiration and display it with the student info.

Skipping tax notes or misapplying tax creates underpayment or surprise fees.

Show whether tax applies to materials or services and add a short note to check local rules.

Unclear payment terms slow cash flow and raise disputes.

State the due date, any late fees, and accepted methods in one place, and keep wording consistent across invoices.

Driving Schools Invoice FAQs

Billing for lessons, road tests, pickup zones, state fees, cancellations, and corporate fleet classes. Line items, add-ons, terms, and taxes, with clear answers.

How do I bill for single lessons vs packages?

List each Behind-the-Wheel session and show the per-lesson rate, then the package discount as its own line. Example: “Behind-the-Wheel Lesson, 2 hours: $120,” “5-Lesson Package Discount: -$60.”

Should DMV or state testing fees be separated?

Yes, pass-through fees should be listed on their own so parents know what’s yours vs the state. Example: “Road Test Scheduling Service: $35,” “State Road Test Fee (pass-through): $40.”

What do I include when a student uses our car for the road test?

Add the car rental, wait time, and instructor escort. Example: “Road Test Vehicle Use, up to 2 hours: $95,” “Instructor Escort, 1 hour: $45.”

How do I charge for pickup and drop-off outside our zone?

Show a base pickup radius, then per-mile or per-zone adders. Example: “Pickup within 10 miles: included,” “Extra Distance, 12 miles x $1.25: $15.”

What belongs on a pro forma invoice before training starts?

Show the course plan, deposit, and refund rules. Example: “Teen 6-hour BTW + 30-hour class: $520,” “Deposit due today: $150,” “Balance on first session: $370.”

How should I handle cancellations and no-shows?

State the cutoff and the fee for late changes, with exceptions noted if required. Example: “Cancellation under 24 hours: $45,” “No-Show Fee: $75.”

Can I bill milestones for multi-week or CDL programs?

Yes, use progress billing at enrollment, midpoint skills check, and completion. Example: “CDL Module 1, 10 hours: $600,” “Mid-Program Evaluation: $120,” “Final Skills Prep: $380.”

Where do I put fuel, tolls, and parking?

Create an “Expenses” section so small costs don’t hide in lesson pricing. Example: “Fuel Surcharge, per lesson: $3,” “Bridge Toll, receipt: $7,” “Test-site Parking: $6.”