Download Free Esthetician Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Esthetician Invoice Template

Best for:

Logo, memberships and intake fields.

Editable Esthetician Invoice Template

Best for:

Edit packages, add-ons, course plans.

Printable Esthetician Invoice Template

Best for:

Consent, tax, tip, signatures.

Free Esthetician Invoice Template

Best for:

Treatment, products, skin notes, rate.

How to Invoice as an Esthetician

Bill cleanly from booking to aftercare so clients see what they got and what they owe.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Record the service date, treatment plan, and any add-ons confirmed during intake.
Calculate time and product use, then add any travel, after-hours, or rush fees used.
Apply required tax to retail products and note any series or membership discount, then check local rules.
Collect a deposit for long or custom services and show that deposit as a credit on the final bill.
Send the itemized invoice with terms, take payment, then save records and share aftercare notes.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in an Esthetician Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number
Issue date and due date
Business name, address, and contact
Client name and contact
Service date
Esthetician license #
Consent or waiver ID and date
Itemized services and add-ons
Retail products with tax line (check local rules)
Discount or membership reference
Deposit received and credit applied
Payment terms, subtotal, tax, total, and amount due

Billing Scenarios for Estheticians

How to label charges so every invoice makes sense the moment your clients see it.

New Client Consult; Skin Analysis

New client booked for the first time

This separates intake time from treatment so the first visit feels fair and transparent.

Signature Facial; LED Add-On

Facial with add-ons chosen in the room

Clients see the base service and the elective extra as distinct charges.

Level 1 Chemical Peel; Neutralizer

Chemical peel service with required materials

Clarifies the peel tier and the materials used for safe application.

Brow Wax; Aftercare Kit

Waxing multiple areas plus a take-home kit

Set a due date, note accepted methods, and state any late fee in the terms section.

Series Package Prepay; Session Credit

Prepaid series with today’s session redeemed

Shows the credit used today and helps track remaining visits.

Late Cancel Fee; Nonrefundable Deposit

Enforces your policy and covers lost time on the schedule.

Free Online Invoice

No sign-in. Save as PDF.

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Services and add ons estheticians bill for

Include treatments, skincare products, add ons, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Skin consultation & analysis

Time

First visit or major skin change

Time × hourly rate. Document skin history, goals, and contraindications to guide the plan of care.

Signature facial

Item

For a complete, once-a-month refresh

Qty × fixed rate. Include cleanse, exfoliation, massage, and mask; chart products and client tolerance.

Chemical peel

Item

For hyperpigmentation or texture concerns

Qty × fixed rate. Note peel level and informed consent; include neutralization and post-care instructions.

Microdermabrasion

Item

For dullness or mild scarring

Qty × fixed rate. Track passes and sensitivity; avoid over-exfoliating after recent peels.

Dermaplaning

Item

For peach fuzz and smoother makeup

Qty × fixed rate. Use single-use blade; record skin response and advise downtime.

Brow shaping/wax

Item

For brow cleanup or reshape

Qty × fixed rate. Map shape; use hard or soft wax per area and log post-wax care given.

Lash lift

Item

For curl without extensions

Qty × fixed rate. Patch-test adhesive when needed; record rod size and processing times.

Patch test

Item

Before tint, peel, or lash lift

Qty × fixed rate. Apply 24–48 hours prior and log results before proceeding with the full service.

After-hours surcharge

Item

For bookings outside normal hours

Qty × surcharge rate. Use when appointments fall beyond posted hours; disclose at time of booking.

Post-peel home kit (retail)

Item

Taxable

When aftercare is required at home

Qty × cost × (1 + markup%). Provide take-home instructions; note lot numbers for product traceability.

Save and reuse your esthetician services and prices

Create a free account and save treatment prices, product add ons, and taxes once, so nothing gets retyped.

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Common Esthetician Invoicing Mistakes

Billing gets messy fast when details are vague or missing. Use these simple fixes to prevent disputes and get paid on time.

Mistake

How to fix it

Vague service descriptions confuse clients and spark refunds.

Use plain names and list time or areas covered so the value is obvious.

Combining services and retail in one line hides tax and skews totals.

Use separate lines for services and product sales and calculate tax only on taxable items, then check local rules.

Include your license number and the consent or waiver ID with the date every time.

Set a due date, note accepted methods, and state any late fee in the terms section.

Prices that do not match your menu erode trust.

Keep rates consistent and show any promo or membership discount as its own entry.

Math errors or wrong totals make you look unprofessional.

Let your invoicing tool do the calculations and spot check subtotal, tax, credits, and amount due before sending.

Estheticians Invoice FAQs

Price facials, peels, add-ons, packages, retail, travel, and no-shows the smart way. Line items, fees, markup, and terms, with clear answers.

How do I bill for a facial package of six sessions?

List the full package price, then show per-session value and any prepay discount. Example: “6x Signature Facial Package: $540; Prepay Discount: ($60); Today’s Session Applied: $90.” Use the Estheticians Invoice Template to keep sessions tracked and redeemed.

Should I charge for a skin consultation or credit it to the first service?

Many facialists bill a consult and credit it if the client books within 30 days. Example: “Skin Analysis: $30; Credit Applied with Chemical Peel: ($30).”

How do I itemize add-ons like dermaplaning, LED, or brow tint?

List the base service, then each add-on as its own line with minutes or units. Example: “European Facial: $95; Add-on: Dermaplaning (15 min): $35; Add-on: LED Therapy (10 min): $20; Brow Tint: $18.”

Do I charge sales tax on services and retail?

Services may be taxable in some states and products often are. Rules vary—check local rules. Example: “Glycolic Peel: $120; Retail: SPF 50: $28; Sales Tax (product): $2.38.”

What’s a fair policy for late cancels and no-shows?

Spell out your window and fee and show it as a line item. Example: “No-Show Fee (missed 60-min facial): $45.” Aesthetician policies of 24–48 hours are common.

How should mobile appointments show trip and setup time?

Add a travel line with miles or zones plus a flat setup fee. Example: “On-Site Facial: $110; Trip Fee (8 miles @ $1.25): $10; Mobile Setup: $15.”

How do I record retail sales and esthetician commission in a shared studio?

Split lines to show product, then commission as a memo or payout. Example: “Vitamin C Serum: $42; Commission to Skin Therapist (20%): $8.40; Studio Net: $33.60.”

Can I add an after-hours or rush fee for last-minute bookings?

Yes—state the window and percentage or flat fee up front. Example: “After-Hours Squeeze-In (booked <24 hrs): $25 on top of ‘Back Facial: $105.’”