Download Free Fencing Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Fencing Invoice Template

Best for:

Logo, warranty and property fields.

Editable Fencing Invoice Template

Best for:

Edit rates, removal, extras, change orders.

Free Fencing Invoice Template

Best for:

Linear feet, material, gates, posts, notes.

Printable Fencing Invoice Template

Best for:

Totals, tax, permit note, signatures.

How to Invoice as a Fencing Contractor

A clean path from quote to paid, with deposits and approvals locked in.

Free Online Invoice Generator

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In 5 Steps:

Measure the site, confirm materials and gates, and note access or hard-dig risks.
Build the estimate, set deposit and payment terms, and get written approval.
Collect the deposit and schedule work after permit and utility locate steps are set.
Do the job, record change orders with signatures, and update the running invoice.
Apply the deposit, add tax and final charges, attach proof, and send the invoice for payment.

Free Online Invoice Generator

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What to Include in a Fencing Contractor Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, phone, email
License or registration #
Client name and service address
Invoice number and issue date
Project description and site notes
Measurement summary (linear feet, height, fence type)
Itemized materials with units
Itemized labor with hours
Permit or inspection # and utility locate ticket # (call-before-you-dig)
Payment terms, deposit received, balance due, taxes, check local rules.

Billing Scenarios for Fencing Contractors

How to label charges so every invoice makes sense the moment your clients see it.

Old fence removal; Haul-away and disposal

Tearing out and disposing of an old fence

Covers time and dump fees so the new build starts clean.

Hard-dig surcharge; Equipment rental

Rocky soil or hard dig that slows post holes

Offsets extra labor or auger rental when holes are tough.

Permit processing; Utility locate coordination

Permit or utility locate needed before digging

Shows admin time and compliance steps before work starts.

Gate install; Hardware upgrade

Adding extra gates beyond the base fence

List the deposit as received and subtract it near the totals with a running balance.

Stain and seal; Return trip

Staining or sealing after install

Finishing needs a separate visit and materials once wood cures.

Emergency service; After-hours rate

Rush work outside normal hours carries a premium.

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Standard charges and materials for fencing contractors

Itemize materials, labor, permits, linear feet, posts, and gates with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Fence installation labor

Time

Building a new fence run

Qty × hourly rate. Separate labor from materials for clarity and change-order control.

Fence posts

Item

Taxable

Supplying wood, steel, or vinyl posts

Qty × unit cost × (1 + markup%). Note size, material, and depth specs on the line.

Fence panels

Item

Taxable

Supplying prefab panels or rails

Qty × unit cost × (1 + markup%). List style and height so the invoice matches the plan.

Concrete mix

Item

Taxable

Setting posts in ground

Qty × unit cost × (1 + markup%). Include mix type and estimated bags per post.

Walk gate

Item

Taxable

Supplying a single swing gate

Qty × unit cost × (1 + markup%). Note width, material, and hardware included.

Gate installation labor

Time

Hanging or rehanging any gate

Qty × hourly rate. Call out hinge alignment and latch tuning as part of install.

Site visit & measurement

Item

Onsite measure or paid estimate

1 × call-out rate. Covers drive time and field notes used to finalize scope.

Permit filing & admin

Item

When a permit or approval is required

1 × service rate. Pass through government fees as billed and keep receipt copies.

Old fence demo & haul-away

Item

Removing existing fence and debris

Qty × item rate. Include disposal or recycling; photograph before/after for records.

Stain/seal materials

Item

Taxable

Providing stain or sealant products

Qty × unit cost × (1 + markup%). Specify brand, color, and coverage per linear foot.

Save and reuse your fencing rates and materials

Create a free account and save material prices, linear foot rates, and permits once, so nothing gets retyped.

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Common Fencing Contractor Invoicing Mistakes

Real jobs get hectic, and invoices suffer. Use these fixes to keep things clear and prevent disputes.

Mistake

How to fix it

Bundling materials and labor into one line makes totals hard to verify.

Separate them into clear lines with units and hours. Keep notes short and plain.

Skipping a written change approval leads to scope fights.

Stop, document the change with price and timing, get a signature, then continue.

Use linear feet, height, post count, and gate counts where they apply.

List the deposit as received and subtract it near the totals with a running balance.

Charging tax on the wrong items risks non-compliance.

Apply tax only where required and state what is taxed. Check local rules.

Using vague payment terms creates cash flow gaps.

State due dates, late fees, and accepted methods in plain language. Include deposit and progress milestones if used.

Fencing Invoice FAQs

Price per foot, gates, concrete, permits, utility locates, change orders, and retainage. Get line-item, markup, and terms that speed payment. Clear answers.

How should I bill per linear foot when terrain varies?

Bill base footage, then add terrain adders. List rock drilling, steep grade, or tree clearing. Example: 180 LF cedar privacy at $42/LF = $7,560; Rock drilling adder 20 LF x $12 = $240.

How do deposits and progress billing work for a new fence?

Most fencing companies take a deposit, then bill milestones. Example: Deposit 30% = $2,100; Posts set 40% = $2,800; Panels and gates 20% = $1,400; Final punch 10% = $700.

Can I charge for utility locates and permits?

Yes, if not covered by the city or 811. Spell it out. Example: Permit fee (City) $95; Private locate for irrigation lines $125. Rules vary—check local rules.

How should I price gate hardware and add-ons?

Break out each upgrade so clients see the value. Example: 12' double drive gate frame $420; Heavy-duty hinges set $78; Self-closing latch $39; Drop rod kit $32.

What if the homeowner changes materials mid-job?

Treat it as a change order with pricing and schedule impact. Example: Change from chain link to vinyl: Credit minus materials restock $150; New vinyl panels 120 LF @ $58/LF = $6,960; Added lead time 3 days.

Do I bill trip charges for haul-away and disposal?

Yes. Separate removal, haul-away, and dump fees. Example: Tear-out 150 LF @ $6/LF = $900; Haul-away truck fee $95; Landfill disposal 1.2 tons @ $78/ton = $94.

How do commercial retainage and lien waivers affect payment?

Expect 5–10% retainage until closeout with signed waivers. Plan cash flow. Example: Progress payment #2 $25,000; Less 10% retainage $2,500; Net due $22,500.

How do I bill emergency board-up or temporary fence after hours?

Use an after-hours rate plus minimum footage or days. Example: Emergency callout 9 pm $175; Temp chain link panels 6 panels x $18/day = $108/day; Weekend rate multiplier x1.5.