Free invoice templates for film producers built for labor, equipment rentals, and location fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
List labor, equipment rentals, location fees, permits, and post production with professional invoice line items.
Production moves fast and money can get messy. Use these simple fixes to prevent disputes and speed approval.
Crew rates, gear rental, permits, usage, kill fees, and milestones explained. Use our Film Production Invoice Template for clean line items, terms, and clear answers.
Bill day or half-day, then add OT and meal penalties. Example line items: “Gaffer day rate, 10 hrs: $600,” “Overtime, 2 hrs: $150,” “Meal penalty: $50.”
List camera, lenses, audio, lighting, and expendables. Example: “Camera package, FS7 + primes: $350/day,” “Grip/lighting kit: $250/day,” “Expendables: $45.”
Use a reduced travel-day rate plus per diem and mileage or airfare. Example: “Travel day: $300,” “Per diem, 3 days x $60: $180,” “Mileage, 220 mi x $0.67: $147.40.”
Set usage by term, territory, and media. Example: “Usage, 1-year web/North America: $1,200,” “Extended to broadcast: add $800.”
Yes. Add city permits, location fees, and COI charges at cost with proof. Example: “City filming permit: $225,” “Location fee: $500,” “COI processing: $35.” Rules vary—check local rules.
Include a kill fee tied to the phase. Example: “Kill fee, 48 hrs before shoot: 50% of crew and gear,” “Nonrefundable studio hold: $200.”
Quote flat for a scope, then add change orders by hour. Example: “Edit, 12 hrs: $900,” “Color pass: $300,” “Mix/cleanup: $250,” “Change order, extra 3 hrs: $225.”
Producers often take 50% to book, 25% after principal photography, 25% on final delivery. Example: “Deposit, 50% of estimate: $4,000,” “Milestone 2, wrap: $2,000,” “Final on delivery: $2,000.”
