Download Free Fine Art Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Fine Art Invoice Template

Best for:

Logo, COA and gallery fields.

Editable Fine Art Invoice Template

Best for:

Edit options, commissions, timelines.

Printable Fine Art Invoice Template

Best for:

Totals, sales tax, signatures, shipping costs.

Free Fine Art Invoice Template

Best for:

Piece, size, medium, framing, delivery.

How to Invoice as a Fine Artist

Keep it simple so clients know what they’re paying for and when.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm scope, artwork specs, timeline, and price in a signed quote or email.
Create a deposit invoice with a clear due date and accepted payment methods.
Track actual materials and services as you work and keep brief notes.
When complete, issue the final invoice showing subtotal, tax, and any fees.
Apply the deposit as a credit, attach the COA or image list, and send the invoice.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Fine Artist Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number and issue date
Artist legal name, studio name, and contact info
Artist tax ID or business ID (check local rules)
Client name and billing address
Job or commission reference/PO
Artwork title, medium, and year
Dimensions with units; edition number and size if applicable
Certificate of Authenticity (COA) number or attachment
Itemized lines for artwork and services; subtotal, taxes, discounts, shipping, insurance
Payment terms, deposit received, remaining balance, due date, and late fee

Billing Scenarios for Fine Artists

How to label charges so every invoice makes sense the moment your clients see it.

Deposit; Final balance

Commissioned artwork with upfront payment

It splits risk and makes the remaining amount obvious.

Materials cost; Fabrication labor

Custom materials or fabrication required

It separates pass-through costs from your time.

Framing; Mounting hardware

Framing or mounting added

It keeps the artwork price separate from presentation extras.

Packing and shipping; Shipping insurance

Shipping the artwork to the client

Tax items correctly and note any exemptions, then verify requirements before you bill; check local rules.

License fee; Usage term note

Client purchasing image usage rights

It ties payment to how the image can be used.

Installation service; Travel mileage

It separates time on-site from getting there.

Free Online Invoice

No sign-in. Save as PDF.

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Artwork prices and services for fine artists

List artwork price, shipping and handling, framing, insurance, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Commissioned Original Artwork

Item

Taxable

Custom painting or sculpture

Qty × fixed price or milestone schedule. Define size, medium, and timeline; attach approved scope to avoid disputes.

Concept Sketch

Time

Early direction before greenlight

Hours × hourly rate. Provide 2–3 options; credit fee toward commission when approved.

Color Study & Mockup

Time

Color plan or digital mock

Hours × hourly rate. Deliver palette or rendering; lock direction before materials are purchased.

Revisions Beyond Scope

Time

Changes after included rounds

Hours × hourly rate. Track change orders with dated notes to keep scope honest.

Custom Framing

Item

Taxable

Frame or mount the piece

Qty × unit cost × (1 + markup%). Pass-through from framer; confirm material, glass, and finish in writing.

On-Site Installation

Time

Hang/position artwork on site

Hours × hourly rate. Include helper time if needed; note COI or permit requirements in comments.

Editioned Print (Signed)

Item

Taxable

Sell limited edition print

Qty × fixed price. Note edition number and signature; pack flat or in tube per best handling.

Crating & Packing

Item

Protect piece for transport

Qty × unit cost × (1 + markup%). Custom crate and padding as billed; photograph packing for insurance.

Shipping / Courier

Item

Deliver artwork to client

Pass-through as billed. Quote insured carrier, declare value, and share tracking.

Licensing / Usage Rights

Item

Grant reproduction rights

Qty × fixed fee or tiers. Specify media, territory, and term; separate from sale of physical work.

Save and reuse your art prices and shipping

Create a free account and save artwork prices, shipping, handling, and framing once, so nothing gets retyped.

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Common Fine Artist Invoicing Mistakes

Real pain comes from vagueness and gaps, not big drama. Use these quick fixes to prevent disputes and late pay.

Mistake

How to fix it

Using vague artwork details causes confusion about what was delivered.

List plain titles, medium, dimensions with units, year, and a simple ID or thumbnail for each piece.

Skipping edition info on prints hurts authenticity and resale value.

Add edition size and number plus a COA reference so the buyer can verify the work later.

Break work into separate lines and add a short note per line so the client can green-light fast.

Tax items correctly and note any exemptions, then verify requirements before you bill; check local rules.

Not recording client approvals for changes leads to disputes over extra work.

Capture written approval with the date and a brief description of the change before you continue.

Leaving out payment terms and late-fee policy encourages slow pay.

State due date, accepted methods, and a clear late fee, and show how deposits reduce the final balance.

Fine Art Invoice FAQs

Bill art commissions, gallery splits, licensing, COA, shipping, crating, and installation with clear line items, markups, and terms that speed payment, clear answers.

How big should the deposit be for a commissioned piece?

Ask for 30–50% upfront and bill the balance at delivery or milestones. Use a Fine Art Invoice Template to show “Deposit: 40% of $3,000 = $1,200” and “Final Balance: $1,800.”

How do I show gallery commission on a consignment sale?

List retail price, gallery cut, and your net. Example: “Retail Price: $2,500,” “Gallery Commission 50%: −$1,250,” “Artist Net: $1,250,” plus “Sales Tax: $212.50” if applicable.

What’s the right way to price and list usage rights for a corporate client?

Charge a creation fee plus a license for scope, term, and territory. Example: “Creation Fee: $1,800,” “License: 3-year, US, web + print: $900,” “Overage: Additional Territories: $300.”

What shipping, crating, and installation fees belong on the bill?

Include packing, crate build, insurance, courier, and on-site install. Example: “Custom Crate: $160,” “Transit Insurance: $45,” “Freight: $120,” “Installation (painter + tech, 1.5 hrs): $225.”

Can I mark up materials?

Yes, most artists and sculptors add 10–30% to cover sourcing and waste. Example: “Materials: canvas, stretcher bars, oil pigments: $240 + 20% markup = $288.”

How do I charge for revisions beyond the agreed scope?

Define included rounds, then price extra changes hourly or per round. Example: “Included: 2 revision rounds,” “Additional Revisions: 1.5 hrs @ $85/hr = $127.50.”

Do I charge sales tax on art?

Physical art is often taxable; some services and licenses aren’t. Rules vary—check local rules. Example: “Artwork: $1,600,” “Sales Tax 7.75%: $124,” “License Fee (non-taxable): $0.”

Should I include a Certificate of Authenticity as a line item?

Yes, if it takes time or a third-party seal. Example: “Certificate of Authenticity with embossed stamp: $35,” “Edition Numbering & Record Entry: $15.”