Funeral Services Invoice Template

Free invoice templates for funeral service providers built for service fees, caskets and urns, and transportation and mileage charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called:funeral services invoice, funeral services bill, or funeral invoice.

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Editable Funeral Services Invoice Template

Best for:

Edit packages, clergy, flowers, extras.

Custom Funeral Services Invoice Template

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Logo, contract and case ID fields.

Printable Funeral Services Invoice Template

Best for:

Totals, signatures, policy and dates.

Free Funeral Services Invoice Template

Best for:

Service, venue, transport, permits, notes.

How to Invoice as a Funeral Service Provider

Keep it simple, clear, and timely so families know what they owe and why.

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In 5 Steps:

Confirm the arrangement in writing and set service dates.
Send a clear estimate and collect a deposit before booking vendors.
Provide the services and log time, miles, and any third-party costs daily.
Build the invoice from the arrangement, attach receipts, and apply the deposit.
Send the invoice with payment options and a due date, then follow up once if unpaid.

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What to Include in a Funeral Service Provider Invoice

These are the must-have fields for clear, compliant invoices.

Business legal name, address, phone, and email.
Client name and contact info.
Decedent full name and date of death.
Invoice number.
Issue date and due date with payment terms.
Service dates, times, and locations.
Itemized services and pass-through costs.
Quantities, units, and rates.
Taxes and government fees, check local rules.
Subtotal, deposit received, and balance due.
License or registration number for the funeral director or establishment.
Authorization or permit identifiers such as cremation or burial permit and death certificate filing number.

Billing Scenarios for Funeral Service Providers

How to label charges so every invoice makes sense the moment your clients see it.

After-hours removal; Extra staff

After-hours removal from a home or facility

Work outside business hours and added personnel increase cost.

Witness cremation; Additional viewing time

Cremation with witness viewing and extra time

Staff, room use, and coordination require separate charges.

Graveside service; Hearse mileage

Burial with graveside ceremony

Setup and travel are distinct from the funeral service.

Memorial service; Venue rental

Memorial service without the body present

Use plain terms a family understands, with dates and locations. Keep one service per line with clear units.

Death certificate copies; Filing service

Multiple certified copies of the death certificate

Certificates are per-copy costs plus admin time.

Transfer in/out; Mileage beyond included

Distance and coordination with another provider add time and fuel.

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Standard service and merchandise fees for funeral services

List service fees, caskets and urns, transportation, and mileage with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Basic Services of Funeral Director

Item

Every arrangement you direct

Qty × service rate. Covers coordination, paperwork, scheduling, and oversight so the whole service stays compliant and on time.

Removal/Transfer of Decedent

Item

Called to place of death

Trips × service rate. Includes staff and equipment to transfer safely from residence, facility, or medical examiner.

Embalming

Item

Open-casket or required by policy

Qty × service rate. Performed with consent; use when presentation or transport rules call for it.

Facilities & Staff for Visitation

Time

Hosting viewing hours

Hours × hourly rate. Includes room use and attendants; confirm duration and setup in writing.

Hearse/Livery Transport

Item

Transport to cemetery or crematory

Trips × base rate + miles × per-mile. Log locations and wait time to avoid disputes.

Cremation Fee (Third-Party)

Item

Family selects cremation

Pass-through as billed. Note chain-of-custody and crematory ID to align paperwork with remains.

Casket

Item

Taxable

Burial or formal viewing

Unit cost × (1 + markup%). Record model, finish, and size for the family file.

Urn

Item

Taxable

Cremation families choose an urn

Unit cost × (1 + markup%). Note capacity and material; offer engraving as a separate line if applicable.

Death Certificates

Item

Certified copies requested

Qty × issuing fee or pass-through as billed. Confirm counts up front to reduce return trips.

Burial/Transit Permit

Item

Interment or out-of-area transport

Pass-through as billed. Acquire per jurisdiction; attach permit number to the case record.

Save and reuse your funeral service fees

Create a free account and save service fees, merchandise pricing, and transport charges once, so nothing gets retyped.

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Common Funeral Service Invoicing Mistakes

These slipups stress families and delay payment. Use these fixes to keep invoices clean and dispute-proof.

Mistake

How to fix it

Combining labor and materials into one line hides what was done and triggers pushback.

Separate service time from goods and facility use. Keep each entry precise and tied to the arrangement.

Forgetting to apply the deposit makes the balance look higher than agreed.

Record the deposit and subtract it on the invoice. Show the original total, the deposit, and the remaining amount.

Include relevant license numbers and any required permit or filing numbers. If requirements vary, check local rules.

Use plain terms a family understands, with dates and locations. Keep one service per line with clear units.

Leaving out payment terms and due date invites late payment.

State the timeframe, accepted methods, and any late fees. Keep the due date in the header.

Charging the wrong tax on goods or services causes refunds and reissues.

Mark taxable items correctly and calculate per local law. If unsure, check local rules.

Funeral Services Invoice FAQs

Line items for cremation, embalming, transport, cash advances, permits, and after-hours fees. Use our Funeral Services Invoice Template and get clear answers.

How should I bill a basic service package vs itemized selections?

Offer both. List the mortuary’s basic service fee, then add chosen items. Example: “Basic services of funeral director: $1,895; Embalming: $650; Viewing/visitation: $450.”

What counts as a cash advance, and how do I pass it through?

Cash advances are third-party costs you pay on the family’s behalf. Mark them clearly and don’t markup unless disclosed. Example: “Death certificates (3): $60; Newspaper obituary: $225; Clergy honorarium: $200.”

How do I show cremation permits and authorizations?

List the permit and any medical examiner fees as their own lines. Rules vary—check local rules. Example: “Cremation permit: $45; Medical examiner authorization: $85.”

How do mileage and transfer fees work for removal and hearse use?

Include an initial radius, then bill per mile beyond it. Split removal from funeral-day transport. Example: “Transfer of remains within 25 miles: $375; Extra mileage (18 miles @ $3): $54; Hearse: $295.”

Can I add weekend, holiday, or after-hours charges?

Yes, if disclosed on your General Price List. Apply them only when they occur. Example: “After-hours removal (10 pm–6 am): $150; Holiday service surcharge: $200.”

How do I handle refrigeration or sheltering when families need more time?

Charge a daily fee after an included period. Note the start day and count. Example: “Refrigeration after day 2 (3 days @ $75): $225.”

How do I list cemetery opening/closing and graveside setup?

Treat cemetery work as separate, often as cash advances. Break out each piece. Example: “Grave opening/closing: $1,200; Tent and chairs: $250; Burial vault from cemetery: $1,050.”

What about memorial extras like flowers, video tributes, or livestream?

Group them under merchandise and media. Price each add-on. Example: “Casket spray: $325; Memorial video production: $180; Livestream service: $150; Register book and 100 folders: $95.”