Furniture Manufacturer Invoice Template

Free invoice templates for Furniture Manufacturers built for parts and labor, materials, and shipping charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: furniture manufacturer invoice, furniture manufacturer bill, or furniture factory invoice.

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Download Free Furniture Manufacturer Invoice Templates

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Custom Furniture Manufacturer Invoice Template

Best for:

Logo, PO, lot and quality fields.

Editable Furniture Manufacturer Invoice Template

Best for:

Edit items, finishes, change fees.

Printable Furniture Manufacturer Invoice Template

Best for:

Totals, tax, ship terms, signatures.

Free Furniture Manufacturer Invoice Template

Best for:

SKU, qty, unit cost, materials, lead time.

How to Invoice as a Furniture Manufacturer

Keep the build clear, the cash steady, and the timeline visible.

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In 5 Steps:

Confirm approved specs and the PO before you bill.
Build the invoice with separate lines for materials, labor, finishes, and extras.
Add the deposit and payment schedule, then send for sign-off.
Include freight, crating, and install if needed, then calculate tax per rules.
When work ships or installs, apply the deposit and bill the balance.

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What to Include in a Furniture Manufacturer Invoice

These fields keep your invoice clear, traceable, and compliant.

Invoice number and date
Seller legal name, address, email, phone
Client billing address and ship-to address
PO or quote reference
Line item description details (style/SKU, dimensions, materials, finish)
Lead time and estimated ship/delivery date
Payment terms and schedule (deposit %, milestones, due dates)
Freight/crating and delivery method (carrier/DOT/MC if applicable)
Tax ID and tax breakdown (check local rules)
Warranty, return window, and change-order policy

Billing Scenarios for Furniture Manufacturers

How to label charges so every invoice makes sense the moment your clients see it.

Design & CAD time; Prototype/sample fee

Custom piece with design work or sampling

It shows the paid design phase separate from production.

Rush production surcharge; Expedited materials

Rush order with overtime or expedited materials

It explains why the timeline costs more.

Install labor (day rate); Travel/mileage

On-site assembly or installation

It separates build time from field work.

Custom crating; White-glove delivery

Freight requiring custom crating or white-glove delivery

Write the deposit percent, milestone triggers, and due dates. Add late fees if allowed and check local rules.

COM/COH handling; Waste allowance

Client supplies fabric, leather, or hardware (COM/COH)

It sets handling fees and covers expected waste.

Change order; Rework labor

It tracks scope creep and the extra work it adds.

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Standard charges and production fees for furniture manufacturers

List materials, labor, finishes, quantities, and shipping with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Shop drawings & CAD

Time

Before cutting, for approvals

Hours × hourly rate; include revision ID and approval date for traceability.

CNC machining labor

Time

CNC routing, drilling, profiling

Hours × hourly rate; attach program IDs and tool lists to document setup.

Joinery & assembly labor

Time

Carcasses, frames, lamination

Hours × hourly rate; note adhesive type and clamp time for quality control.

Finishing/spray booth labor

Time

Stain, paint, clear coat cycles

Hours × hourly rate; record finish system, sheen, and number of coats.

Lumber & sheet goods supply

Item

Taxable

Material supplied for this job

Qty × unit cost × (1 + markup%); list species, grade, and any chain-of-custody certs.

Hardware & fittings supply

Item

Taxable

Hinges, slides, pulls included

Qty × unit cost × (1 + markup%); include brand, finish, and model numbers.

Crating & packaging materials

Item

Taxable

Job ships or needs protection

Qty × unit cost × (1 + markup%); specify crate dimensions and protection level.

Delivery & installation

Time

Delivering and setting in place

Hours × hourly rate; include truck time, site contact, and sign-off name.

Change order fabrication time

Time

Approved scope changes

Hours × hourly rate; reference change-order ID and customer authorization.

Rush/after-hours fabrication

Item

Accelerated schedule or overtime

Qty × rate; note trigger, dates, and affected tasks to justify surcharge.

Save and reuse your materials, labor, shipping

Create a free account and save material costs, labor rates, finish charges, and shipping once, so nothing gets retyped.

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Common Furniture Manufacturer Invoicing Mistakes

Real projects get messy, clear billing keeps trust and cash flow steady.

Mistake

How to fix it

Bundling materials and labor into one line hides how costs were set.

Split materials, hardware, finishes, and labor into separate lines and units. Show quantities, hours, and unit prices so totals make sense.

Leaving final specs off the invoice leads to mismatched builds and disputes.

Attach the approved drawings and finish schedule and note the revision date. Make the invoice match those specs.

Give a date range and the delivery method. Note that dates depend on deposit received and client approvals.

Write the deposit percent, milestone triggers, and due dates. Add late fees if allowed and check local rules.

Forgetting to apply the deposit makes the client feel double billed.

Show prior payments on the final invoice and subtract the deposit. Display the remaining balance clearly.

Charging tax wrong on freight or crating risks non-compliance and fines.

Check local rules and tax only what is taxable. Break out taxable and non-taxable lines.

Furniture Manufacturer Invoice FAQs

Custom builds, COM fabric, setup charges, progress draws, crating, freight, installation, and storage. Real line items, markup, and terms for furniture makers. clear answers.

How do I bill design time and prototypes?

List design hours and any sample build separately. Example line items: “Shop Drawings — 6 hrs @ $95 = $570” and “Prototype Chair Sample — 1 unit @ $350 = $350.” Use our Furniture Manufacturer Invoice Template to keep this consistent.

What should my deposit and progress draws look like?

State the deposit percent and milestone triggers. Example: “Deposit: 40% of $12,000 = $4,800” and “Milestone 2: Frames Complete: 30% = $3,600.”

How do I price COM fabric or client-supplied materials?

Show a handling fee and overage allowance. Example: “COM Handling: 10% of fabric cost = $120” and “COM Overage Reserve: 8 yards @ $0 = $0, credit if unused.”

Small run with high setup time. How do I charge fairly?

Add a setup fee and a minimum order. Example: “CNC Setup: 2 hrs @ $110 = $220” and “Minimum Run Shortfall: 12 unit minimum minus 8 ordered = 4 @ $45 = $180.”

What freight, crating, and access charges should I include?

Break out crating, carrier, and site access. Example: “Custom Crate: 3 pieces @ $55 = $165,” “LTL Freight: quoted $340,” and “Liftgate + Residential Surcharge: $95.” Rules vary—check local rules.

How should installation day be billed for a cabinet shop or furniture maker?

Use a day rate, travel, and after-hours if needed. Example: “Install Crew: 2 techs, 1 day @ $480 = $960,” “Trip Charge: 35 miles @ $1.20 = $42,” and “After-hours Premium: 2 hrs @ $85 = $170.” Rules vary—check local rules.

Client approved drawings, then changed dimensions. How do I price the change?

Reference the approved revision and price rework. Example: “Change Order CO-3: resize table tops, material add $210, labor 4 hrs @ $95 = $380, total $590.”

We’re ready to ship but the client delayed. Can I charge storage?