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Gardening Invoice Template

Free invoice templates for gardeners built for labor, materials, and yard waste disposal fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: gardening invoice, gardening bill, or garden maintenance invoice.
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Download Free Gardening Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Printable Gardening Invoice Template

Best for:
Totals, tax, schedule, signatures.

Custom Gardening Invoice Template

Best for:
Logo, membership and route fields.

Editable Gardening Invoice Template

Best for:
Edit packages, add fertilizing, pruning.

Free Gardening Invoice Template

Best for:
Beds, plants, mulch, hours, seasonal notes.

How to Invoice as a Gardener

A simple flow that takes you from finished yard to paid invoice without fuss.
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In 5 Steps:
  1. Confirm the scope, rates, and visit schedule with the client.
  2. Collect a deposit if required and record it against the work order.
  3. Do the work and log time, quantities, materials, and photos.
  4. Build the invoice from your logs and attach proof like before-and-after shots.
  5. Apply the deposit, show the balance due, send the invoice, and set reminders.
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What to Include in a Gardener Invoice

Use these fields to keep invoices clear and compliant.
Use these fields to keep invoices clear and compliant.
  • Business name, contact info, and logo
  • License or registration # (contractor or applicator), check local rules
  • Client name and service address
  • Work order or job #
  • Invoice # and issue date
  • Due date and payment terms
  • Scope summary
  • Line items table with quantity, unit, rate, amount
  • Taxes and environmental fees if applicable
  • Deposit received reference and balance due

Billing Scenarios for Gardeners

How to label charges so every invoice makes sense the moment your clients see it.

1.
Mowing service; Edging and blowing
Recurring lawn care subscription
Separates routine tasks so the subscription price is transparent.
2.
Debris removal; Hauling and disposal fee
One-time yard cleanup after a storm
Shows labor time and dump costs clearly.
3.
Plant material; Planting labor
Planting trees or shrubs
Clarifies plant costs versus install work.
4.
Diagnosis service call; Parts and labor
Irrigation system repair
Show the deposit as money received and display the updated balance due.
5.
Mulch (cubic yards); Installation labor
Seasonal mulch delivery and install
Shows material volume and the work to spread it.
6.
Emergency call-out; After-hours rate
Flags premium timing before the client sees the total.
Flags premium timing before the client sees the total.
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Services and seasonal rates for gardeners

List labor, plants and materials, mulch, hauling, and seasonal maintenance with professional invoice line items.

Charge or Service
Unit
Taxable
When to use
How to show it
Site visit & assessment
Time
During initial walk-through or estimate
Hours × hourly rate. Document scope, note access or hazards, and confirm service frequency.
Lawn mowing & edging
Item
For weekly or scheduled lawn service
Visits × unit rate. Includes cut and edge; blow hard surfaces; record turf square footage for routing.
Bed weeding & cultivation
Time
When beds need weeds removed
Hours × hourly rate. Hand-weed and cultivate; schedule recurring to keep beds clean.
Hedge & shrub trimming
Time
When hedges or shrubs are overgrown
Hours × hourly rate. Shape plants, collect clippings; haul-away billed on disposal or cleanup lines.
Plant materials (nursery stock)
Item
Taxable
When supplying plants or trees
Cost × (1 + markup%). List species, sizes, and quantities; note any plant warranty terms.
Planting & transplant labor
Time
When planting or moving plants
Hours × hourly rate. Set depth, backfill, stake if needed; water-in and tidy beds.
Mulch delivery
Item
Taxable
When delivering mulch to site
Cost × (1 + markup%). Specify type and cubic yards; note delivery window and access.
Mulch installation labor
Time
When spreading mulch onsite
Hours × hourly rate. Spread to specified depth; landscape fabric or pins billed as materials.
Irrigation repair labor
Time
When fixing sprinkler issues
Hours × hourly rate. Diagnose leaks, heads, or valves; document zone and test on completion.
Irrigation repair parts
Item
Taxable
When replacement parts are needed
Cost × (1 + markup%). List SKUs and quantities; keep receipts for warranty tracking.
Save and reuse your gardening services and prices
Create a free account and save service rates, plant lists, and hauling fees once, so nothing gets retyped.
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Common Gardener Invoicing Mistakes

These slip-ups stall payment. Use these fixes to keep cashflow steady.

Mistake
How to fix it
Bundling all work into one line hides costs and sparks disputes.
Break out labor, materials, equipment time, and fees. Add quantities and units for each.
Leaving off the service address delays payment and muddles records.
List the exact site and any access details.
Document changes and get a quick OK by text or email before you proceed.
Document changes and get a quick OK by text or email before you proceed.
Show the deposit as money received and display the updated balance due.
Show the deposit as money received and display the updated balance due.
Missing license or registration info signals non-compliance and erodes trust.
Include required license or registration numbers and any permit or inspection references as needed. Check local rules.
Vague payment terms slow cash and invite late payers.
State the due date, late fee policy, and accepted methods in plain words.

Gardening Invoice FAQs

Bill for mowing, pruning, mulching, irrigation fixes, plant markup, disposal, pesticide work, and storm cleanups. Clear line items, terms, and fees, clear answers.

How do I bill mowing and hand-weeding on the same visit?

List them separately with units. Example: Lawn mowing: 0.5 acre @ $60 = $60; Hand weeding: 2 hrs @ $45/hr = $90. Use our Gardening Invoice Template to keep labor and materials cleanly split.

Should I add markup on plants, soil, and mulch?

Yes. Price parts at cost plus a fair markup to cover sourcing. Example: 10 azaleas: $18 cost + 25% = $22.50 each; Premium mulch: 3 cu yd @ $45/cy = $135. Sales tax rules vary—check local rules.

How do I show green-waste disposal?

Break it out. Example: Yard waste dump fee: 220 lbs @ $0.12/lb = $26.40; Bagging and haul-off: 1 hr @ $50/hr = $50. If your landfill charges a minimum, note it.

What belongs on an irrigation repair bill?

Show diagnostics, parts, and labor. Example: Controller troubleshooting: 0.5 hr @ $60/hr = $30; 2 rotor heads @ $18 = $36; PVC coupler: $3; Labor: 1.5 hr @ $60/hr = $90; Trip fee: $15. If you test backflow, add that line.

Can I charge a travel or minimum visit fee?

Yes. State it in terms. Example: Service minimum: first hour $85; Travel zone B: $20. If the client is on a maintenance plan, note any waived fees.

How do seasonal maintenance contracts get billed?

Use a monthly retainer covering mowing, edging, and light pruning, with extras billed as needed. Example: Monthly garden care: $180; Add-on: spring mulch: 3 cu yd @ $45/cy = $135. Groundskeeper services beyond scope get a separate ticket.

What’s the clean way to price edging and mulching?

Use measurable units. Example: Bed edging: 120 linear ft @ $1.25/ft = $150; Mulch: 2.5 cu yd @ $45/cy = $112.50; Spread labor: 2 hrs @ $50/hr = $100. Include a bed map if helpful.

How do I handle pesticide applications and compliance?

Only apply if licensed where required. Line items should show EPA product, rate, and area treated. Example: Grub control (EPA #xxxxxx): 6,000 sq ft @ $0.07/sq ft = $420; Application labor: 1 hr @ $60/hr = $60. Rules vary—check local rules.

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