Graphic Designer Invoice Template

Free invoice templates for Graphic Designers built for design hours, revisions, and usage rights. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: graphic designer invoice, graphic designer bill, or logo invoice.

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Graphic Designer Invoice Template

Best for:

Logo, PO and brand fields.

Editable Graphic Designer Invoice Template

Best for:

Edit scope, rush, stock costs.

Printable Graphic Designer Invoice Template

Best for:

Totals, approvals, signatures.

Free Graphic Designer Invoice Template

Best for:

Hours, assets, rounds, license terms.

How to Invoice as a Graphic Designer

A simple flow that sets scope, gets a deposit, and makes handoff clean.

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In 5 Steps:

Confirm scope and price in a signed brief, set the deposit, and open the job in your tracker.
Send a deposit invoice and start work only after the payment clears.
Track time, revisions, and approved expenses while you create the deliverables.
For longer jobs, send milestone invoices right after each client approval with a short note.
Send the final invoice, apply the deposit as a credit, and state the payment due date before handoff.

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What to Include in a Graphic Designer Invoice

These fields keep your invoice clear, professional, and compliant.

Your business name, address, and contact info
Client billing contact and company details
Invoice number and issue date
Due date and payment terms
Project name and SOW or PO number
Itemized services with units and rates
Asset license or purchase IDs with usage terms
Approved expenses with receipt references
Taxes and your tax ID (check local rules)
Deposit received, credit applied, total due, and payment instructions

Billing Scenarios for Graphic Designers

How to label charges so every invoice makes sense the moment your clients see it.

Concept & Design; Final Logo Suite

Brand identity package billed in stages

Splitting creative from final files shows what was done at each stage and prevents scope debates.

Design Hours; Project Management

Ad-hoc design time for web and social this month

Separating making from coordination shows effort and keeps the rate discussion simple.

Stock Image License; Font License

Client-approved stock assets and font purchases

Licenses are pass-through costs with usage rules, so they need their own lines.

Rush Fee; Priority Scheduling

Request for 24-hour turnaround

State the due date, grace period, and finance charge in the footer and keep it consistent on every invoice.

Change Order; Additional Design Time

Approved change after initial mockup

New work needs its own authorization and time so the original scope stays intact.

Kill Fee; Work to Date

This covers reserved time and completed work even if the project stops early.

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What graphic designers usually bill for

Itemize design hours, revisions, usage rights, project fees, and rush with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Logo design

Item

New logo or rebrand

Qty × fixed rate. Define rounds and deliverables to avoid scope creep.

Brand guidelines

Item

Document brand rules

Qty × fixed rate. Package logo usage, color, type, and file formats for consistent implementation.

Custom illustration

Item

Original artwork needed

Qty × fixed rate. Clarify usage rights and revisions in the scope.

Layout design (multi-page)

Time

Brochure, catalog, or report

Hours × hourly rate. Track rounds and page counts for transparency.

Social ad set

Item

Multiple sizes/variants

Qty × fixed rate. Specify platforms and sizes; batch similar assets for efficiency.

Prepress & file prep

Time

Final files for print

Hours × hourly rate. Include bleeds, color profiles, and packaging to reduce reprints.

Stock image license

Item

Licensed image required

Pass-through as billed. Attach license terms; list usage and source in notes.

Printed collateral run

Item

Taxable

Client receives printed pieces

Unit cost × Qty × (1 + markup%). Note paper, finish, and vendor; ship to client.

Rush/after-hours surcharge

Item

Compressed timeline or off-hours

Qty × fixed rate. Confirm delivery milestones and approval windows.

Change order – added scope

Time

New tasks after approval

Hours × hourly rate. Reference original SOW; log request date and impact.

Save and reuse your design rates and packages

Create a free account and save hourly rates, revision tiers, usage fees, and project pricing once, so nothing gets retyped.

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Common Graphic Designer Invoicing Mistakes

Design billing can get tense, but small fixes keep cash flow steady and reduce pushback.

Mistake

How to fix it

Vague deliverables cause rework and invite arguments about what was included.

Name each deliverable and file format clearly and tie them to the approved brief.

Combining creative and production into one total hides effort and triggers price objections.

Separate concepting from production and note units so the client sees where time went.

Show the deposit as a credit on the final bill and calculate the new balance automatically.

State the due date, grace period, and finance charge in the footer and keep it consistent on every invoice.

Not naming the billing approver stalls the invoice in someone’s inbox.

Add the client approver’s name and email on the invoice and send it directly to that person.

No record of approvals for versions turns revision talk into a dispute.

Reference approval dates or attachments and store sign-offs with the project so you can point to the record.

Graphic Designers Invoice FAQs

Line items for branding, web, print, and illustration. Usage rights, retainers, rush fees, and tax made simple. Expect concrete examples and clear answers.

How should I price a brand identity project—fixed or hourly?

For full brand systems, creatives usually quote a fixed fee with a clear scope. Hourly fits small updates. Example line item: “Brand Identity Package, scope per SOW: $3,500 fixed.”

What goes in a creative retainer so clients aren’t confused?

Spell out hours, response times, and what rolls over. Include exclusions like printing or new photos. Example line item: “Monthly Design Retainer, 20 hrs @ $95/hr: $1,900.”

How do I charge for usage rights and licensing?

Charge for scope of use: duration, geography, media. Put the license as its own line. Example line item: “Logo License, 3 years, North America, digital + print: $600.”

What’s a fair policy for revision rounds and overages?

Include two to three rounds, then bill extras hourly. Start counting after client approval of the concept. Example line item: “Additional Revisions, 4 hrs @ $90/hr: $360.”

Can I bill a rush fee for 24-hour turnarounds?

Yes. Set a rush percentage or a flat add-on and define what qualifies. Example line item: “Rush Fee, delivery under 24 hrs: 25% of project ($375).”

How do I handle stock photos, fonts, and mockups on the invoice?

Pass through with proof of cost and add a small procurement fee if agreed. Keep every asset separate. Example line items: “Stock Photo, Getty #12345: $85” and “Asset Procurement Fee: $15.”

Should source files be a paid deliverable or included?

Most art directors sell editable files as an add-on. Define what formats and what’s excluded. Example line item: “Source Files (AI, PSD, INDD), project archive: $450.”

What’s the right structure for milestone billing on a website design?

Use kick-off, mid-project, and launch milestones. Tie each to deliverables, not dates. Example line items: “Deposit at Kick-off: 40% ($2,000)” and “Final at Launch: 40% ($2,000).”