Download Free Hair Salon Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Hair Salon Invoice Template

Best for:

Logo, memberships and barcode fields.

Editable Hair Salon Invoice Template

Best for:

Edit color, cut, treatment items.

Printable Hair Salon Invoice Template

Best for:

Ticket layout, tax, tip, signatures.

Free Hair Salon Invoice Template

Best for:

Service list, stylist, time, add-ons.

How to Invoice as a Hair Salon

Keep it simple, track what happened, and show the math so clients pay fast and feel good about it.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Confirm the booked service, give a ballpark total, and collect a booking deposit for longer or higher-ticket work.
During the appointment, note each service and add-on performed plus any retail products the client chooses.
If the plan changes, write a quick change note and get client OK before you continue.
Create the invoice, apply the deposit, add tax to retail if required, and show the remaining balance.
Present the invoice at checkout, take payment, and send a receipt with brief care notes.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Hair Salon Invoice

These are the must-have fields so your invoice is clear, complete, and compliant.

These are the must-have fields so your invoice is clear, complete, and compliant.

Business name, address, phone, and email
Invoice number
Invoice date and due date
Client name and contact info
Service date and location (in-salon or on-site)
Stylist name and cosmetology license #
Itemized services performed
Itemized retail products
Discounts or package code
Deposit received (date and amount)
Taxes on retail products (check local rules)
Payment terms and accepted methods

Billing Scenarios for Hair Salons

How to label charges so every invoice makes sense the moment your clients see it.

Haircut; Full color

Cut and color in one visit

Separating core services shows time and value for each.

Color correction (hourly); Extra product

Color correction that runs long and needs extra product

This shows time-based work plus materials beyond a standard color.

Bridal trial; On-site travel

Bridal hair with trial and on-site styling

It clarifies pre-event work and the trip to the venue.

Extension hair (non-returnable); Install fee

Extension install with hair purchased through the salon

Always add the actual service date and note if it was in-salon or on-site.

After-hours fee; Priority booking

After-hours or squeeze-in booking

A separate fee explains the premium for schedule exceptions.

Gift card applied; Balance paid

This documents how credit was used and what remained due.

Free Invoice Generator

No sign-in. Save as PDF.

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Services and add ons hair salons bill for

Itemize services, color formulas, retail products, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Women's cut & style

Item

Women’s haircut with blow-dry

Qty × service rate. Note length and finish so scope is clear on the ticket.

Men's cut

Item

Short cut with clipper or scissor

Qty × service rate. Include neck cleanup so expectations match the service.

Blowout

Item

Shampoo + smooth/volume finish

Qty × service rate. Add hot-tool finish only if requested and documented.

Single-process color

Item

One shade roots or all-over

Qty × service rate. Record formula and timing for consistent results next visit.

Partial highlights

Item

Foils for face frame/crown

Qty × service rate. Note toner need; price toner separately to keep billing clean.

Toner/Gloss add-on

Item

Tone or shine after lightening

Qty × add-on rate. Use when applied; document shade for future matching.

Updo/Event styling

Time

Formal styling for events

Time × hourly rate. Trial recommended; list accessories the client provides.

Extensions install

Time

New install or move-up

Time × hourly rate. Log method and rows; require consult and signed care instructions.

Extension hair purchase

Item

Taxable

Client buying wefts or tips

Cost × (1 + markup%). Pass through brand and length details on the invoice.

After-hours surcharge

Item

Booking outside standard hours

Qty × after-hours rate. Apply only when confirmed at booking in writing.

Save and reuse your salon services and prices

Create a free account and save services, color formulas, retail prices, and taxes once, so nothing gets retyped.

Create a Free Account

☝️ Risk-free 30-day trial. No card.

Common Hair Salon Invoicing Mistakes

Busy days create billing slip-ups that slow payment and spark disputes. Use these quick fixes to keep every invoice clean and professional.

Mistake

How to fix it

Bundling services and products into one line hides what was done and invites pushback.

List services and retail separately with short, plain descriptions. Show quantity or time so totals make sense.

Leaving out business identifiers and license details gets invoices rejected by corporate clients.

Add your legal business name, tax ID, and cosmetology license # in the header on every invoice.

Capture the deposit when booked, then show it as “deposit received” and subtract it from the final balance.

Always add the actual service date and note if it was in-salon or on-site.

Using vague terms like “color” or “treatment” causes scope disputes and redo requests.

Write clear, consumer-friendly descriptions with brief notes like length, toner, or finish.

Math errors and missing tax on retail create underpayment or compliance risk, check local rules.

Use invoicing software to auto-calculate, separate taxable products from non-taxable labor, and review totals before sending.

Hair Salons Invoice FAQs

Price haircuts, color bowls, extensions, bridal travel, taxes, deposits, and no-shows, with exact line-item wording in your Hair Salons Invoice Template, clear answers.

How do I charge for extra color bowls or toner?

List base color, then add bowls and toner as separate lines. Note long or thick hair surcharges. Example: “Full Color – $120,” “Extra Color Bowl x2 – $30,” “Toner/Gloss – $25.”

What goes on a bridal hair package invoice?

Include trial, wedding day services, early start, travel, and deposit. Spell out per-person rates and on-site fees. Example: “Bridal Trial – $85,” “Wedding Day Updo – $150,” “Travel 20 mi – $30,” “Early Start (before 7am) – $25,” “Deposit Applied – −$50.”

Do I add sales tax to services and retail?

Retail products are usually taxable. Some states tax salon services too. Rules vary—check local rules. Example: “Shampoo Retail – $24,” “Sales Tax 7% – $1.68.”

How do I bill for extensions: hair cost vs install and maintenance?

Separate the hair purchase from labor. Note install, blend, and future move-ups. Example: “Extension Hair (100g) – $320,” “Install – $200,” “Cut/Blend – $35,” “Move-Up (scheduled) – $110.”

What’s the clean way to handle late cancellations or no-shows?

State the window and fee, then charge it like any other line. Tie it to the booked service. Example: “No-Show Fee (Booked Balayage 2 hrs) – $75.”

How should I price after-hours or rush appointments?

Add a flat surcharge or a percentage on top of the service. Say when it applies. Example: “After-Hours Surcharge (after 7pm) – $30,” “Blowout – $45.”

For chair-rental or commission stylists, who invoices the client?

Independent stylists invoice the client directly. Commission stylists usually run payments through the salon. Example if independent: “Cut & Finish – $55,” “Card Processing Fee 3% – $1.65.”

How do I include travel, parking, or on-site setup for mobile jobs?

Create separate lines for mileage, parking, and kit setup. Note the rate per mile. Example: “On-Site Blowouts x3 – $150,” “Mileage 18 mi @ $0.65 – $11.70,” “Parking – $8.”