Handyman Invoice Template

Free invoice templates for handymen built for parts and labor, materials, and service call. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: handyman invoice, handyman bill, or handyman services invoice.

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Download Free Handyman Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Handyman Invoice Template

Best for:

Logo, warranty and PO fields.

Editable Handyman Invoice Template

Best for:

Edit rates, parts, change orders.

Free Handyman Invoice Template

Best for:

Labor, materials, trip fee, notes.

Printable Handyman Invoice Template

Best for:

Totals, tax, signatures, dates.

How to Invoice as a Handyman

Build a simple, steady flow from job details to paid-in-full so clients know what they’re paying for.

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In 5 Steps:

Confirm scope, rate, any minimums, and what counts as extra before you start.
Track time on site and list every material you buy or use as you work.
Add travel, pickup time, disposal, and any permit or inspection fees to the draft.
For multi-day or higher-cost work, send a deposit invoice before purchasing materials.
When finished, apply the deposit, set the due date, note any warranty, and send the final invoice.

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What to Include in a Handyman Invoice

These are the must-have fields for clear, compliant invoices that get approved fast.

These are the must-have fields for clear, compliant invoices that get approved fast.

Business legal name, address, phone, and email
Client name and billing details
Job site address
Invoice number
Invoice date and due date with payment terms
Line items: labor with rate and hours
Line items: materials with unit cost and quantity
Subtotal, tax on materials, and total (check local rules)
Payments and deposits applied, and balance due
Compliance IDs: license or registration number, and permit or inspection number if applicable (check local rules)

Billing Scenarios for Handymen

How to label charges so every invoice makes sense the moment your clients see it.

Service Call Minimum; Labor - First 1 Hour

Quick fix that still takes setup and travel

This covers travel and setup time even when the repair is fast.

After-Hours Surcharge; Labor - Emergency Rate

Evening or weekend emergency visit

Premium timing is priced separately so regular rates stay clear.

Trip/Mileage Fee; Materials Pickup Time

You must drive to source parts

Shows the cost to get parts without hiding it in labor.

Debris Removal; Disposal Fee

You remove and dispose of old materials

Use an invoicing tool with auto-calculation, then double-check tax rules and totals before sending.

Permit Fee (Pass-Through); Inspection Revisit

Work needs a permit or an inspection revisit

Compliance costs are transparent and billed at cost when allowed.

Deposit - 50% Upfront; Balance - Final Labor & Materials

A deposit protects cash flow and sets clear expectations.

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Service calls and labor rates for handymen

Itemize labor, materials, service call, and small parts with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Service call

Item

First visit or site mobilization

Qty × call-out rate. Covers travel, setup, and baseline safety steps for the visit.

Troubleshooting & diagnosis

Time

Problem cause unknown

Hours × hourly rate. Test and isolate the fault before repair to avoid rework.

Electrical repair labor

Time

Outlets, switches, or lights fail

Hours × hourly rate. De-energize circuits and perform code-safe repairs with proper testing.

Plumbing repair labor

Time

Leaks, clogs, or drips

Hours × hourly rate. Use shutoffs, protect surfaces, and verify flow with a final test.

Drywall patch labor

Time

Holes, dings, or dents

Hours × hourly rate. Prep, patch, sand, and blend texture for a paint-ready finish.

Supplied fixture

Item

Taxable

You provide faucet, light, or fan

Cost × (1 + markup%). Owner-approved product with manufacturer warranty and receipt attached.

Mounting hardware

Item

Taxable

TV, shelf, or mirror installs

Cost × (1 + markup%). Select load-rated anchors for the wall type and weight.

Haul-away & disposal

Item

Remove debris or old items

Qty × disposal rate. Includes transport and tipping fees as needed; document what was removed.

Permit & inspection handling

Item

Scope requires a permit

Pass-through as billed. Pull permits, post notices, and schedule inspection with documented approvals.

After-hours surcharge

Item

Nights, weekends, or urgent calls

Qty × after-hours rate. Applies in addition to standard labor for off-hour service.

Save and reuse your handyman rates and fees

Create a free account and save labor rates, material prices, and service call fees once, so nothing gets retyped.

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Common Handyman Invoicing Mistakes

You work fast, but vague invoices slow payments. Use these fixes to cut confusion and avoid disputes.

Mistake

How to fix it

Vague work descriptions lead to arguments over what was included and what was not.

Write task-level descriptions in plain words and tie them to the room or fixture; add photos when helpful.

Mixing labor and materials on the same line hides costs and triggers pushback.

List labor and materials on separate lines and show units, rates, quantities, and extended totals.

State the due date, accepted payment methods, and any late fee policy in one place clients cannot miss.

Use an invoicing tool with auto-calculation, then double-check tax rules and totals before sending.

Missing the job site address confuses property managers and slows bookkeeping.

Include the full site address, unit or suite, and an on-site contact so accounting can match records.

No record of approved changes leaves extra work unpaid.

Document changes with dates, new scope, and revised rates, and attach the client’s written OK in the invoice notes.

Handymen Invoice FAQs

Price out labor, trip fees, parts markup, disposal, permits, and warranty terms for home repairs. Use our Handymen Invoice Template with clear answers.

What should a handyman invoice include for a small repair call?

List labor, materials, trip fee, and taxes if required. Add payment terms and warranty notes. Example: Labor 1.5 hrs @ $85/hr $127.50; Parts: outlet $9; Trip fee $25.

How do I price a minimum service call vs hourly?

Use a flat minimum to cover drive and setup, then switch to hourly after the first block. Example: Service call 1 hr minimum $120, then 0.75 hr @ $85/hr $63.75.

Can I charge for materials and markup?

Yes. Show actual parts plus a simple markup to cover sourcing. Example: Materials: faucet $95 + 20% markup $19; Supply run 0.5 hr @ $85/hr $42.50.

Should I add a trip fee for long drives?

You can. Set a base radius and price per extra mile. Example: Trip fee 20 miles included; 18 extra miles @ $1.25/mile $22.50.

How do I handle change orders when scope grows mid-job?

Write a short change note, get sign-off, and add a new line. Example: Change order: add GFCI install 1 hr @ $85/hr $85; GFCI $22.

How do I price after-hours or emergency work?

Use an uplift on labor and the service call. State the window covered. Example: Emergency labor 2 hrs @ $120/hr $240; After-hours callout $75.

What about permits and inspection wait time?

Bill your time to pull permits and to wait onsite. Rules vary. Check local rules. Example: Permit handling 1 hr @ $85/hr $85; Inspection standby 0.75 hr @ $85/hr $63.75; City permit fee $58.

How do I show disposal or haul-away fees?

Add a separate line so clients see the cost. Example: Debris removal up to 3 bags $35; Dump fee pass-through $12.