Free invoice templates for home inspectors built for inspection fees, add-on tests, and reinspection fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
Itemize inspection fees, add on tests, reinspection, and reports with professional invoice line items.
Invoices fall apart when basics are missing or muddy. Use these simple fixes to cut disputes.
Bill like a seasoned inspector. Add-ons, re-inspections, travel, and rush reports handled cleanly with line items, markup, and terms. Get clear answers.
Use tiered flat fees by square footage or unit count with the Home Inspectors Invoice Template pre-loading your tiers. Example: “Inspection 3,000–3,999 sq ft: $525; Additional unit fee: $75.”
Yes. Price each add-on separately and note lab or third-party costs. Example: “Radon test: $150; Sewer scope: $225; WDO letter: $95.”
Say you observe, test, and report. No repairs, no quotes, no code enforcement. Example: “Scope of work note: visual inspection only; repairs excluded.”
Yes. Set a flat re-check fee and cap time on site. Example: “Re-inspection of documented fixes: $125, up to 45 minutes.”
Spell out cutoffs and access requirements. Charge for late cancels, no access, or key issues. Example: “Cancellation under 24 hours: $100; No access/lockbox failure: $75.”
You can. Use mileage beyond a set radius and a weekend or evening surcharge. Example: “Travel 25+ miles: $0.75 per mile; Saturday slot: $50.”
Collect a deposit to lock the slot, then credit it on the final bill. Property inspectors often take 25 to 50 percent. Example: “Retainer received: $150; Balance due at delivery: $275.”
List your license number if your state requires it and apply sales tax where services are taxable. Rules vary—check local rules. Example: “State license: HI-12345; Sales tax on lab fees: $8.63.”
