Home Repair Invoice Template

Free invoice templates for Home Repair Contractors built for parts and labor, materials, and service call. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: home repair invoice, home repair bill, or house repair invoice.

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Download Free Home Repair Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Home Repair Invoice Template

Best for:

Logo, PO and terms fields.

Editable Home Repair Invoice Template

Best for:

Edit rates, materials, change orders.

Printable Home Repair Invoice Template

Best for:

Totals, tax, signatures, warranty line.

Free Home Repair Invoice Template

Best for:

Labor, parts, trip fee, scope notes.

How to Invoice as a Home Repair Pro

Keep it simple, show the work, and make the total easy to pay.

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In 5 Steps:

Confirm the finished scope against the signed estimate or work order and note any approved changes.
Create the invoice and add the client, site address, service date, and technician name.
List each task with a short result, then add labor hours and materials used by quantity.
Add travel, disposal, and other fees that apply, plus tax on taxable parts (check local rules).
Request the deposit when required or apply any deposit already paid, then set due date and payment terms.

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What to Include in a Home Repair Invoice

These are the must-have fields for clear, compliant invoices.

Business name, logo, and contact info
Customer name and site address
Invoice number and issue date
Service date(s) and technician name
Work order or estimate #
License/registration # (if required)
Permit/inspection # (if applicable)
Line-item table (labor, materials, fees)
Totals block (subtotal, deposit applied, tax on parts, total due; check local rules)
Payment terms, due date, and accepted methods

Billing Scenarios for Home Repair Pros

How to label charges so every invoice makes sense the moment your clients see it.

Minimum service charge; First hour labor

Quick fix that falls under your minimum

This covers short jobs without endless back and forth on tiny totals.

Emergency call-out fee; After-hours labor

After-hours or weekend emergency call

It signals premium scheduling and keeps overtime separate from normal work.

Diagnostic/assessment; Return visit labor

Return visit needed to install ordered parts

It explains the first trip was to assess and the second was to complete.

Permit fee; Inspection fee

Work that requires permitting and inspection

Show deposit received and subtract it in the totals block so the balance due is obvious.

Debris removal; Disposal fee

Client asks you to haul away debris

This covers time to load and the cost to dump materials.

Install-only labor; Customer-supplied part

It shows you’re billing labor only and limiting warranty to workmanship.

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Service calls and labor rates for home repair

Itemize parts and labor, service call, materials, and change orders with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Diagnostic Visit

Item

First trip to assess an issue

Qty × flat rate. Document findings and scope so work orders and estimates stay clear.

Hourly Repair Labor

Time

General repairs without a fixed scope

Hours × hourly rate. Track start/stop times and list tasks performed for transparency.

After-Hours Service

Item

Evening, weekend, or holiday calls

Qty × after-hours rate. Use for urgent calls; disclose timing rules on estimates.

Materials & Supplies

Item

Taxable

Customer keeps parts or consumables

Cost × (1 + markup%). Attach receipts and list key items used.

Permit Processing

Item

Work requiring permits or approvals

Pass-through as billed + Time × admin rate. Note agency, application ID, and lead times.

Haul Away & Disposal

Item

Remove debris, appliances, or scrap

Volume × unit rate. Include dump or recycling fees and items hauled for records.

Faucet Replacement Labor

Time

Swap a sink, tub, or shower faucet

Hours × hourly rate. Excludes fixture cost; pressure-test and check for leaks.

Outlet/Switch Replacement Labor

Time

Replace faulty outlets, GFCIs, or switches

Hours × hourly rate. Include testing and labeling in the description.

Door Hardware Install Labor

Time

Install knobs, levers, or deadbolts

Hours × hourly rate. Align latch and strike; confirm smooth operation.

Roof Leak Patch Labor

Time

Stop an active roof drip or stain

Hours × hourly rate. Photograph before/after; note sealants used under Materials & Supplies.

Save and reuse your home repair rates and fees

Create a free account and save labor rates, parts, and service call fees once, so nothing gets retyped.

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Common Home Repair Invoicing Mistakes

Invoices get ignored when they confuse people. Use these simple fixes to prevent disputes and keep cash moving.

Mistake

How to fix it

Lumping labor, parts, and fees into one line hides value and prompts pushback.

Itemize clearly on separate lines and group related charges so totals are easy to track.

No written approval for extra work leads to scope disputes and slow pay.

Document changes before continuing and note who approved them with date and brief details.

State due date, accepted methods, and late fee policy in plain language.

Show deposit received and subtract it in the totals block so the balance due is obvious.

Task descriptions that lack location or outcome trigger callbacks and questions.

Write short, specific lines that name the area worked on and the result.

Using only the mailing address confuses records when service happened elsewhere.

Capture both billing and site addresses on every invoice and match them to the work order.

Home Repair Invoice FAQs

Get paid for real home fixes: diagnostics, parts markup, permits, emergencies, cleanup, change orders, deposits, and travel fees. Practical line items, terms, clear answers.

How should I bill a diagnostic visit for a mystery leak or power loss?

Charge a flat diagnostic fee, then apply it if the client approves the repair. Example: “Leak Diagnostic: $95” and later “Diagnostic Credit: −$95” once work proceeds.

What’s a fair parts markup for hardware and fixtures?

Use a simple markup to cover sourcing and warranty risk. Example: “Fill Valve, cost $22, markup 25%: $27.50” plus “Pickup Time: 0.3 hr @ $80/hr: $24.”

Do I add a trip fee for long drives or supply runs?

Yes. Set a minimum travel charge or mileage, and a supply-run fee when you leave site. Example: “Travel, 18 mi @ $1.25/mi: $22.50” and “Supply Run: $35.”

When do permits and inspections belong on the bill?

When required by the city or utility. List the hard fee and your admin time. Rules vary—check local rules. Example: “Electrical Permit: $68” and “Permit Filing, 0.5 hr @ $90/hr: $45.”

How should I price emergency or after-hours calls?

Use an emergency dispatch fee plus a higher hourly rate. Example: “After-Hours Dispatch: $150” and “Labor, 2.0 hr @ $140/hr: $280.”

How do I handle change orders when the client adds scope mid-job?

Create a separate line with a short description and client approval note. Example: “Change Order #2: Add GFCI in garage: $165 parts/labor.”

Should I collect a deposit and show it on the invoice?

Collect a deposit for special-order materials or multi-day work, then show it as a payment on the bill. Example: “Deposit Received: −$400” against “Material: Custom Door: $800.” Use your Home Repair Invoice Template to keep it clear.

What about cleanup, haul-away, and disposal?

Price debris removal by volume or item and note any dump or recycling fee. Rules vary—check local rules. Example: “Haul-Away: 6 contractor bags: $45” and “Appliance Recycling: $25.”