Home Staging Invoice Template

Free invoice templates for home stagers built for furniture rentals, delivery and pickup, and installation and de-staging. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: home staging invoice, home staging bill, or house staging invoice.

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Editable Home Staging Invoice Template

Best for:

Edit packages, add staff, pickup fees.

Custom Home Staging Invoice Template

Best for:

Logo, contract and PO fields.

Printable Home Staging Invoice Template

Best for:

Totals, deposit line, signatures, dates.

Free Home Staging Invoice Template

Best for:

Rooms, rental period, items, delivery notes.

How to Invoice as a Home Stager

Scope the rooms, set the rental term, take a deposit, then stage and invoice with the deposit applied.

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In 5 Steps:

Do a walkthrough and define rooms, look, rental term, and logistics in a simple scope.
Build an estimate with clear buckets for labor, rentals by room and term, delivery and pickup, and add-ons, then send the agreement.
Collect a booking deposit and the signed agreement to lock inventory and the install date.
Stage the property, document completion, and issue the invoice the same day with the deposit applied and the balance due.
Set the renewal date and de-stage plan, then close the invoice at pickup or bill renewals as needed.

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What to Include in a Home Stager Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number and issue date
Stager business name, address, email, phone
Client name and billing address
Property address (service location)
Project reference (MLS or job #)
Service dates (install, initial term end, renewal date)
Payment terms (due date, accepted methods, late-fee policy)
Deposit received and how it will be applied
Tax ID or business registration and insurance confirmation
Compliance notes (DOT or MC # if transporting goods, check local rules)

Billing Scenarios for Home Stagers

How to label charges so every invoice makes sense the moment your clients see it.

Design & Install Fee; Furniture Rental (30 days)

Vacant property, full stage across key rooms.

Separates one-time setup from recurring rental so the client sees what continues after month one.

Styling Day Rate; Accessory Rental

Occupied home styling using owner furniture plus rented decor.

Clarifies time-based service versus items that must be returned.

Rental Renewal (per month); Holding-Over Fee

Rental period extends beyond the initial term.

Covers extra time in the property and holding inventory past the agreed date.

Stair/Long-Carry Handling; Delivery & Pick-up

Delivery or pickup requires stairs, long carry, or no elevator.

List the install window, site contact, parking or entry info, and any building rules.

Rush Scheduling Fee; After-Hours Crew

Client requests a rush booking or weekend install.

Prices compressed timelines and off-hour labor.

Change Order Labor; Rework Trip Fee

Makes post-install adjustments billable and covers the return visit.

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What home stagers usually bill for

List furniture rentals, delivery and pickup, install, de stage, styling, and damage waivers with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Initial Consult & Site Visit

Time

First walkthrough and scope set

Hours × hourly rate. Document rooms, timeline, and budget so estimates and rentals match the brief.

Vacant Staging Design Plan

Time

Creating the room-by-room plan

Hours × hourly rate. Produce a pull list and layout; this drives rental quantities and install.

Furniture Rental Package

Item

Renting sofas, beds, tables, etc.

Qty × monthly rate × months. Separate per room or home area to keep renewals simple.

Decor & Art Rental Package

Item

Renting rugs, art, lamps, decor

Qty × monthly rate × months. Track SKUs for replacements and quick swaps between projects.

Delivery & Installation

Time

Truck delivery and on-site setup

Crew hours × hourly rate. Include load-in, assembly, and placement; log any building access limits.

Occupied Staging Styling

Time

Using client’s pieces with adds

Hours × hourly rate. Style with existing furniture; bring minimal rentals as separate lines.

Monthly Rental Extension

Item

Seller needs more time on market

Qty × monthly rate × extra months. Start billing when the initial term ends; pro-rate only if policy allows.

Mid-Stage Refresh Visit

Time

Touch-ups before showings/photos

Hours × hourly rate. Fluff, swap tired pieces, and re-hang art to keep rooms photo-ready.

De-staging & Pickup

Time

Strike, pack, and remove rentals

Crew hours × hourly rate. Schedule with closing; confirm elevator/loading access to avoid extra trips.

Accessory Purchase to Keep

Item

Taxable

Client buys pillows/throws/art

Qty × unit cost × (1 + markup%). Clearly mark as client-owned goods separate from rentals.

Save and reuse your staging packages and fees

Create a free account and save rental, delivery, and install fees once, so nothing gets retyped.

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Common Home Stager Invoicing Mistakes

Staging moves fast and invoices can get messy. These fixes keep payments smooth and disputes rare.

Mistake

How to fix it

Bundling rentals and labor into one line confuses clients and sparks disputes.

Split recurring rentals from one-time labor and logistics, and name the period so totals make sense.

Forgetting to apply the deposit makes the invoice look inflated and erodes trust.

Show the deposit as a payment on account and present the net balance due with the current due date.

State a clear due date, accepted methods, and late-fee policy, then match it in your agreement.

List the install window, site contact, parking or entry info, and any building rules.

No damages or loss policy leaves you eating replacement costs.

Spell out liability, inspection on pickup, and how replacements are priced. Check local rules.

Wrong bill-to or property reference delays approvals and payments.

Confirm the paying party and include the property address or project reference so accounting can match it.

Home Staging Invoice FAQs

Line-item help for consults, monthly rental, delivery, de-staging, renewals, COIs, damage waivers, and rush installs. Use our Home Staging Invoice Template for clear answers.

How do I bill a staging consultation?

Charge a flat on-site consult with a set visit length. Add travel if needed. Example: “Initial Consultation, up to 90 minutes: $250” and “Travel, 18 miles: $27.”

How should I charge for furniture rental by the month?

List the term, start date, and minimum months. Price per room or package. Example: “Living Room Package Rental, 30 days, 2-month minimum: $650 per month.”

What belongs on delivery, installation, and pickup lines?

Break out freight, labor, and truck time. Include de-staging as a separate service. Example: “Delivery and Install, 3 crew x 4 hours: $600” and “De-stage and Pickup: $350.”

How do renewals work after the initial term?

State renewal length and auto-bill rules. Add a reminder date. Example: “Rental Renewal, 30 days starting 11/01: $650” and “Renewal Notice Sent: $0.”

Can I add a damage waiver or breakage fee?

Yes. Offer a nonrefundable waiver that covers minor wear. Example: “Damage Waiver, up to $500 incidental: $65.”

What should my occupied staging quote include?

Call out editing, styling, and homeowner prep. Include labor hours and soft goods. Example: “Occupied Styling, 2 stylists x 3 hours: $360” and “Accessory Kit Rental, 30 days: $120.”

How do I handle rush installs or weekend work?

Add a rush or after-hours multiplier. Spell out lead time thresholds. Example: “Rush Install, under 48 hours, +25%: $150” and “Saturday Crew Surcharge: $180.”

What goes on an invoice when a listing cancels before install?

Show the nonrefundable retainer and any prep already done. Rules vary—check local rules. Example: “Booking Retainer, nonrefundable: $300” and “Warehouse Pull/Prep: $95.”