House Cleaning Invoice Template

Free invoice templates for house cleaners built for labor, cleaning supplies, and sales taxes. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: house cleaning invoice, house cleaning bill, or maid invoice.

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Download Free House Cleaning Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom House Cleaning Invoice Template

Best for:

Logo, membership, recurring schedule fields.

Editable House Cleaning Invoice Template

Best for:

Edit packages, add extras, notes.

Free House Cleaning Invoice Template

Best for:

Rooms, hours, supplies, checklist items.

Printable House Cleaning Invoice Template

Best for:

Totals, tax, tip, signatures, dates.

How to Invoice as a House Cleaner

A simple flow that tracks the job, handles deposits, and makes the balance crystal clear.

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In 5 Steps:

Confirm the booking and approved scope, including any deposit terms.
After the clean, note rooms serviced and any approved add-ons.
Record hours or flat fee, then add travel or after-hours rates if used.
Calculate taxes where required and apply the deposit to the subtotal.
Set the due date and send the invoice with payment options and the balance due.

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What to Include in a House Cleaner Invoice

These are the must-have fields for clear, compliant invoices.

Business name, logo, and contact info
Client name and service address, unit number
Invoice number
Issue date and service date
Itemized services with room count and notes
Hours or flat rate and line totals
Add-ons and supplies used
Taxes on labor or supplies (check local rules)
Deposit received reference and amount applied
Payment terms, due date, accepted methods, and business license # or tax ID; insurance policy #

Billing Scenarios for House Cleaners

How to label charges so every invoice makes sense the moment your clients see it.

Deep clean upgrade; Extra soil fee

First-time deep clean or extra-dirty home

Covers the extra time and supplies required to reset the home.

Move-in/out clean; Inside cabinets

Move-in or move-out cleaning of an empty home

Empty homes need detail work in cabinets and closets.

After-hours rate; Holiday rate

After-hours, weekend, or holiday service

Offsets crew scheduling outside standard hours.

Travel/mileage; Parking/tolls

Service beyond standard area or hard-to-park location

Include the full service location tied to the job, plus entry notes or onsite contact if needed.

Pet care surcharge; Allergy-safe supplies

Pets on site needing extra steps

Accounts for dander, pet mess, and special products.

Inside oven; Inside fridge

These take extra time and degreasers.

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Services and add ons house cleaners bill for

List labor hours, rooms cleaned, supplies, add ons, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Standard cleaning labor

Time

Recurring or one-time general clean

Hours × hourly rate. Follow a room-by-room checklist to keep scope tight and repeatable.

Initial deep clean

Item

First visit or heavy build-up

Qty × unit rate. Include detailed scrubbing in kitchens/baths and high-touch areas; document what’s covered during walkthrough.

Move-in/move-out clean

Item

Empty home or turnover

Qty × fixed rate. Include inside cabinets, drawers, and appliance wipe-downs; confirm access, water, and power before booking.

Inside oven cleaning

Item

Grease or baked-on residue

Each × unit rate. Degrease, soak racks, wipe interior, and test function after cleaning.

Inside fridge cleaning

Item

Spills, odors, or sticky shelves

Each × unit rate. Empty contents, wipe shelves and gaskets, and restock items in original zones.

Interior windows & sills

Item

Fingerprints, tracks, dust

Qty × unit rate. Clean panes, tracks, and sills; note exterior glass as a separate service.

Post-construction dusting

Time

After remodel or repairs

Hours × hourly rate. Use HEPA vacs and a two-pass wipe-down; fine dust may require a return visit.

After-hours/weekend surcharge

Item

Starts after 6 pm or weekends

Qty × surcharge rate. Apply when scheduling outside standard hours; confirm customer approval in writing.

Trash haul-away & dump fee

Item

Large bags or bulky debris

Cost × (1 + markup%). Attach the dump receipt; price as pass-through plus handling for time and vehicle wear.

Paper goods restock

Item

Taxable

Customer asks you to restock

Cost × (1 + markup%). Toilet tissue, paper towels, and liners left on site for the customer.

Save and reuse your cleaning services and prices

Create a free account and save service lists, room rates, and add ons once, so nothing gets retyped.

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Common House Cleaner Invoicing Mistakes

Real errors that slow pay or spark disputes, with simple fixes you can apply today.

Mistake

How to fix it

Bundling everything into one line makes the scope murky and invites pushback.

Use separate lines for rooms, add-ons, and extras. Add brief notes so totals map to the work seen.

Mixing hourly and flat fees without a cap leaves totals open-ended and scares clients.

Choose one method per job or set a not-to-exceed cap. If time may run over, get approval first and record it.

Subtract the deposit at the correct point in the math per rules; show the remaining balance clearly and check local rules.

Include the full service location tied to the job, plus entry notes or onsite contact if needed.

Charging tax incorrectly on labor or supplies creates compliance risk and refunds.

Check local rules on what is taxable and apply tax only where required; show the calculation on the invoice.

Sending the invoice late or without a clear due date stalls cash flow.

Send the invoice the same day when possible, set a due date and late fee policy, and list accepted payment methods.

House Cleaning Invoice FAQs

Deep cleans, add-ons, pet hair surcharges, supplies, parking, and sales tax for residential or commercial house cleaning. Practical line items and terms, clear answers.

How should I price a first-time deep clean versus a recurring visit?

First-time deep cleans take longer, so charge a higher rate or a one-time setup fee. Example: Deep clean, 4 hours @ $45/hr = $180; First-time setup fee = $35.

What line items do I add if my team brings supplies or eco products?

If your cleaning company provides supplies, list a flat fee or per-visit charge. Example: Supplies provided = $10; Eco products upgrade = $12.

Do I charge sales tax on cleaning services?

Rules vary—check local rules. Example: Subtotal = $150; Sales tax 6.5% = $9.75.

How do I bill by square footage instead of hourly?

Use a rate per square foot with a minimum. Example: Standard clean, 1,800 sq ft @ $0.12/sq ft = $216; Minimum charge = $120.

What counts as an add-on versus included service?

Housekeeping basics cover surfaces, floors, and bathrooms. Add-ons: inside oven = $35; Inside fridge = $25; Interior windows, 8 @ $6 = $48; Pet hair removal = $20.

How do I handle parking, tolls, or a long trip?

Add pass-through costs or a mileage-based fee. Example: Parking reimbursement = $14; Trip fee, 20 to 40 miles = $15.

What’s the right way to show a late cancellation or lockout fee on the invoice?

List it as its own line with the policy reference. Example: Late cancellation, less than 24 hours, 50% of service = $90; Lockout fee = $40. Use the House Cleaning Invoice Template to keep this in your terms.

How should I bill for after-hours or holiday service?

Add a premium or multiplier to your maid service rate. Example: After-hours premium 25% = $37.50; Holiday service surcharge = $25.