Download Free Illustrator Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Illustrator Invoice Template

Best for:

Logo, PO and usage fields.

Editable Illustrator Invoice Template

Best for:

Edit scope, rush, stock elements.

Printable Illustrator Invoice Template

Best for:

Totals, approvals, signatures.

Free Illustrator Invoice Template

Best for:

Pieces, style, rounds, rights note.

How to Invoice as an Illustrator

Bill for the creative work and the right to use it, with a clear deposit up front and a clean credit at the end.

Free Online Invoice Generator

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In 5 Steps:

Confirm scope, deliverables, usage rights, timeline, and price in a signed SOW or email, and collect a deposit.
Track hours, milestones, and expenses as you work, and log change requests as they happen.
Build the invoice with separate lines for creation work, licensing, and reimbursable costs so each charge is obvious.
Add taxes if required, include your usage terms or license ID, and reference the project and any PO number, and check local rules.
Apply the deposit as a credit, set the due date and late fee, then send the PDF and payment link.

Free Online Invoice Generator

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What to Include in an Illustrator Invoice

These are the must-have fields for clear, compliant invoices.

Your business name, address, email, and phone
Client name, company, and billing address
Invoice number (unique, sequential)
Invoice date and due date
Payment terms and methods (net terms, late fee, bank or wallet info)
Project title and SOW/PO reference
Itemized services/fees and quantities
Licensing/usage terms summary or license ID
Deposit/retainer received (credit)
Tax ID or VAT ID and tax line, check local rules

Billing Scenarios for Illustrators

How to label charges so every invoice makes sense the moment your clients see it.

Usage license; Exclusivity surcharge

Client needs broad usage rights or an exclusivity upgrade

This separates making the art from the right to use it, so rights changes are priced fairly.

Rush fee; Priority scheduling

Turnaround needed in under 48 hours or on a weekend

This covers overtime and the cost of reordering your schedule.

Additional revision; Change order

More revision rounds than originally included

This tracks extra work beyond the agreed scope so the bill stays clear.

Source file fee; Rights transfer

Client wants original layered files or a full buyout

Describe the deliverable, format, and stage in a short phrase, and tie it to the project reference.

Kill fee; Work completed to date

Project canceled after sketches or partway through

This compensates for time spent and the booked slot you cannot resell.

Travel time; Mileage/transport

This covers time away from the desk and out-of-pocket costs.

Free Online Invoice

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What illustrators usually bill for

Itemize project fees, licensing, revision rounds, formats, and rush with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Project discovery & brief

Time

New project or scope reset

Hours × hourly rate. Capture goals, audience, deliverables, and deadlines so the art hits the mark.

Concept thumbnails

Item

Rough directions before comps

Qty × fixed rate. Deliver small sketches to align on style and composition before you invest heavy time.

Character/scene development

Time

Building the world or cast

Hours × hourly rate. Iterative exploration to lock poses, expressions, and key props for consistent visuals.

Final illustration

Item

Approved concept moves to final

Qty × fixed rate or milestones. Produce print- or screen-ready art at agreed size and format.

Additional revision round

Item

Client asks beyond included rounds

Qty × fixed rate. Covers extra changes after the included revisions are used.

Usage license

Item

Rights by media, term, geography

Units × license rate. Specify media, duration, territory, and exclusivity so usage is crystal clear.

Full buyout license

Item

Client needs all rights

Flat fee per artwork. Transfers all rights; note that buyouts limit future monetization.

Source files release

Item

Client requests layered files

Flat fee per file. Deliver .ai/.psd with fonts/links noted; restrict editing rights in your terms.

Rush / after-hours

Item

Tight deadline or off-hours work

Hours × after-hours rate or flat rush fee. Prioritize delivery without burning the schedule.

Print run & shipping

Item

Taxable

Physical prints or proofs needed

Qty × unit cost × markup factor + shipping pass-through. List paper, size, finish, and carrier.

Save and reuse your illustration rates and licensing

Create a free account and save project pricing, license terms, and revision tiers once, so nothing gets retyped.

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Common Illustrator Invoicing Mistakes

Invoicing gets messy fast when details are vague or missing. Use these simple fixes to prevent delays and disputes.

Mistake

How to fix it

Leaving out payment terms and a due date leads to slow or missed payments.

State the due date and the consequence for paying late in the header. Use plain net terms and a clear late fee so expectations are set.

Skipping a unique invoice number breaks bookkeeping and confuses the client.

Use a simple, sequential format that never repeats. Include the number in the email subject and PDF filename.

List the deposit as a prior payment and subtract it from the subtotal so the balance due is obvious.

Describe the deliverable, format, and stage in a short phrase, and tie it to the project reference.

Mixing expenses with your fees hides real costs and can get rejected by accounts payable.

Separate reimbursables from your time or flat fees, and attach receipts when required.

Missing tax details or IDs can put you out of compliance.

Include your tax ID or VAT ID and show tax as its own line, and check local rules.

Illustrator Invoice FAQs

Billing for spot art, full pages, character design, licensing, rush work, and source files. Clear line items, adders, and terms that speed up payment. clear answers.

How should I price usage rights for a book cover vs social media?

Separate creation from licensing. List art time, then the license by medium, geography, and term. Example: Line items: Artwork creation 12 hrs $900. Usage license print book cover North America 5 years $650.

What belongs on an invoice when a client cancels mid-project?

Add a kill fee and any approved work to date. Show percent and what it covers. Example: Line items: Sketch phase complete 8 hrs $600. Kill fee 50 percent of remaining estimate $400.

How many revision rounds are included before extra charges kick in?

State the number included, then an hourly or per-round rate for extras. Tie extras to a change request. Example: Line items: Two revision rounds included $0. Extra revisions 2 hrs at $85 $170.

Can I add a rush fee for 24-hour turnarounds?

Yes. Flag the compressed timeline and add a rush percent or flat fee. Example: Line items: Character illustration 10 hrs $800. Rush fee 25 percent $200.

Do I charge for sketches, concepts, or mood boards?

If the client keeps or uses them, charge. If they are exploratory, bill as preproduction. Example: Line items: Concept sketches 6 hrs $420. Mood board curation 2 hrs $140.

What should I note if the client wants layered source files?

Release of editable files is extra unless agreed up front. Name the formats and license. Example: Line items: Final art delivery PNG and PDF $0. Source file release PSD with organized layers $300.

Is this work a license or work-for-hire, and how do I show that?

If license, the artist keeps copyright and the client gets defined rights. Work-for-hire transfers ownership and costs more. Example: Line items: Illustration creation 14 hrs $980. Work-for-hire fee with full transfer $700.

Do I owe sales tax on my art services?

Rules vary, check local rules. Many states tax tangible goods and some digital deliveries. Example: Line items: Illustration services $1,200. Sales tax 6 percent on digital delivery where applicable $72.