Insurance Agent and Broker Invoice Template

Free invoice templates for Insurance Agents and Brokers built for policy premiums, broker service fees, and taxes and assessments. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: insurance agent and broker invoice, insurance agent and broker bill, or insurance broker invoice.

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Download Free Insurance Agent and Broker Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Insurance Agent and Broker Invoice Template

Best for:

Logo, policy and account ID fields.

Editable Insurance Agent and Broker Invoice Template

Best for:

Edit lines, endorsements, broker fees.

Printable Insurance Agent and Broker Invoice Template

Best for:

Totals, carrier ref, signatures, dates.

Free Insurance Agent and Broker Invoice Template

Best for:

Policy #, premium, fees, endorsements.

How to Invoice as an Insurance Agent and Broker

Keep billing simple from quote to bind so clients see costs, timing, and next steps.

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In 5 Steps:

Confirm coverage, terms, and who the payer is, then list every charge you will bill.
If a deposit or down payment is required to bind or finance, record the amount and collect it.
Create the invoice with separate lines for carrier premium, agency fees, and any taxes or assessments.
Send the invoice with payment options and a clear due date, then issue documents when paid or under carrier rules.
Apply any deposit to the total, show the remaining balance or credit, and send a paid receipt.

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What to Include in an Insurance Agent and Broker Invoice

Use these fields to keep invoices clear and compliant.

Agency name, address, email, and phone
License or producer ID for agent and agency
Invoice number
Invoice date and due date
Client or insured legal name and billing address
Policy or binder number and line of business
Carrier or MGA name and contact
Coverage period with effective and expiration dates
Itemized charges summary for premium, agency or broker fees, taxes, assessments, and stamping fees
Payment terms, who to pay, and accepted methods (check local rules)

Billing Scenarios for Insurance Agents and Brokers

How to label charges so every invoice makes sense the moment your clients see it.

Carrier premium; Broker service fee

New policy placement

Separates pass-through premium from your service charge so the client sees both.

Surplus lines tax; Stamping fee

Surplus lines policy

These required pass-through charges must be shown apart from your fees.

Endorsement premium; Processing fee

Mid-term endorsement adding coverage

Shows the premium change and your admin work for the change.

Certificate issuance; Additional insured setup

Certificate with additional insured

Say whether payment goes to your agency or the carrier and give exact methods.

Reinstatement fee; Late payment charge

Policy reinstatement after lapse

Flags carrier-imposed costs and your posted late charge.

Minimum earned premium; Return premium

Explains the nonrefundable minimum and the credit due to the client.

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Premiums, broker fees, and endorsements for agents and brokers

Itemize policy premiums, broker service fees, endorsements, and taxes or assessments with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Broker Service Fee

Item

New placement or renewal

Qty × fixed rate. Disclose scope in your agreement and itemize services for clarity.

Policy Remarketing to Carriers

Time

Premium spikes or coverage gaps

Time × hourly rate. Record markets approached and outcomes to justify effort.

Certificate of Insurance Issuance

Item

Client requests a COI

Qty × item rate. Log holder, limits, and delivery method for audit trail.

Mid-Term Endorsement Processing

Item

Add/remove locations or autos

Qty × item rate. Confirm carrier approval and effective date before issuing.

Additional Insured Endorsement Admin

Item

Contract requires AI wording

Qty × item rate. Verify form number, waiver terms, and primary/noncontributory status.

Claims Advocacy & Follow-Up

Time

Claim is opened or stalled

Time × hourly rate. Document calls, reserves, and carrier responses to show value.

Audit Preparation & Support

Time

Audit notice or dispute

Time × hourly rate. Reconcile payrolls/class codes and obtain credits where applicable.

Contract Compliance Review

Time

Before signing client’s contract

Time × hourly rate. Compare insurance requirements to policies and flag gaps.

Surplus Lines Filing & Stamping

Item

Non-admitted policy is bound

Pass-through as billed. Remit required fees/taxes with no markup; keep jurisdiction receipts.

Policy Packet Printing & Postage

Item

Taxable

Client wants printed packets

Cost × (1 + markup%). Physical materials are kept by client, so tax applies per policy.

Save and reuse your agency fees and premiums

Create a free account and save premium amounts, service fees, and endorsements once, so nothing gets retyped.

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Common Insurance Agent and Broker Invoicing Mistakes

Invoices get messy fast, but small fixes keep payments smooth and clients calm. Use these to prevent disputes.

Mistake

How to fix it

Bundling all charges into one line makes clients think you marked up the premium.

Separate pass-through amounts from your fees and taxes and name each clearly.

Leaving out the policy or binder number slows payments and creates claim-time disputes.

Always include an active identifier and update it after binding.

List effective and expiration dates and note any proration.

Say whether payment goes to your agency or the carrier and give exact methods.

Forgetting required disclosures on nonrefundable fees invites chargebacks and complaints.

Mark any nonrefundable fee and cite the reason. Add a short disclosure and check local rules.

Not applying a collected deposit on the final invoice creates overpayments and refund hassles.

Show the deposit as a prior payment and display the new balance or credit on the paid receipt.

Insurance Agents / Brokers Invoice FAQs

Bill placement, endorsements, COIs, E&S taxes, retainers, and audit support the right way. Line items, fees, markup, and terms. Clear answers.

How do I show commission vs broker fee on the invoice?

List them as separate lines with clear percentages and dates. Add a note if a carrier also charges a policy fee. Example: “Commission (15%): $750” and “Broker Service Fee: $250.” Use the Insurance Agents / Brokers Invoice Template to keep it consistent.

Can I charge a service fee on admitted policies?

Often yes, but rules vary—check local rules. Disclose the fee in writing and get client consent. Example line: “Agency Service Fee (consent on file): $150.”

How do I bill endorsements and certificates of insurance?

Bill admin time for non-standard endorsements and rush COIs. Keep routine COIs free if that’s your policy. Example: “Additional Insured Endorsement: $40” and “Rush COI (same-day): $35.”

What’s the right way to pass through E&S taxes and stamping fees?

Itemize each pass-through with the exact percentage and state. Do not mark up these statutory charges. Example: “Surplus Lines Tax (6.0%, FL): $120” and “Stamping Fee (0.3%): $6.”

How should a retainer work for ongoing risk management?

Set a monthly retainer that covers agreed services like safety meetings and contract review. Track time against scope. Example: “Risk Advisor Retainer (20 hrs/month): $2,000.”

How do I bill open enrollment support for group benefits?

Price by hourly block or per-employee. Spell out deliverables like meetings, materials, and carrier setup. Example: “Open Enrollment Support (onsite, 6 hrs): $720.”

What do I include when billing for workers’ comp audit support?

Bill prep time, site visit, and carrier dispute support. Reference the policy period. Example: “Audit Prep (WC 2024–2025, 3 hrs): $375.”

Can I charge for claims advocacy beyond routine help?

Yes, for advanced work like coverage position letters or litigation coordination. Note the claim number. Example: “Claims Advocacy (Claim #12345, 4 hrs): $500.”