Interior Designer Invoice Template

Free invoice templates for Interior Designers built for design hours, furniture and decor, and purchasing fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: interior designer invoice, interior designer bill, or interior decorator invoice.

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Download Free Interior Designer Invoice Templates

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Interior Designer Invoice Template

Best for:

Logo, PO and sourcing fields.

Editable Interior Designer Invoice Template

Best for:

Edit scope, purchases, vendor fees.

Printable Interior Designer Invoice Template

Best for:

Totals, approvals, signatures, dates.

Free Interior Designer Invoice Template

Best for:

Hours, concept, materials, markup, notes.

How to Invoice as an Interior Designer

Keep it simple: scope the work, take a deposit, track everything, bill by phase, and show the balance clearly.

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In 5 Steps:

Confirm scope, deliverables, billing method, and approvals in a signed proposal.
Invoice a deposit or retainer tied to the proposal and record the credit.
Track design hours, purchases, and third party costs with dates and receipts.
Create the invoice by phase or month with separate lines for labor, purchases, and expenses, and attach approvals.
Apply the deposit to the balance, show the new total due, and send with payment terms.

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What to Include in an Interior Designer Invoice

These are the must-have fields for clear, compliant invoices.

Interior designer business name and contact details
Client name and billing address
Project name and site address
Invoice number
Issue date
Due date
Payment terms and accepted payment methods
Tax ID and business license or professional registration number, check local rules
Purchase order number or project code
Deposit or retainer reference and prior balance applied
Change order reference numbers
Sales tax rate on taxable goods, check local rules

Billing Scenarios for Interior Designers

How to label charges so every invoice makes sense the moment your clients see it.

Initial Consultation; Site Measure

Initial consult and site measure

Covers the first meeting and on-site measurements that start the work.

Concept Design Package; Additional Revision

Concept phase with a flat-fee deliverable

Separates your base package from extra changes beyond the agreed rounds.

Furnishings Procurement; Freight & Shipping

Buying furniture, finishes, and fixtures on the client's behalf

Shows you handled sourcing and delivery coordination end to end.

Vendor Deposit; Balance Due on Delivery

Custom pieces that require vendor prepayment

Include approval dates and reference numbers and attach the signed change details.

Project Management Hours; Site Visit

Project coordination during construction

Separates desk work from time on site to guide trades and decisions.

Installation & Styling; Installer Fee

Makes clear what you did versus what outside installers charged.

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Design fees and purchasing charges for interior designers

Itemize design hours, sourcing, purchasing fees, furnishings, and installs with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Consultation & Site Measure

Time

First visit to review space

Hours × hourly rate. Measure, photograph, and note constraints to prevent costly revisions.

Concept Design Package

Item

Presenting mood boards and layouts

Fixed price or hours × hourly rate. Include deliverables and one edit round to cap scope.

3D Renderings

Item

Visuals to sell the concept

Per rendering × rate. Define views and resolution to lock scope and timing.

Sourcing & Vendor Coordination

Time

Finding products and getting quotes

Hours × hourly rate. Request quotes, lead times, COIs, and manage holds to keep decisions moving.

Procurement Management Fee

Item

Placing and tracking all orders

Cost × markup% or flat item. Disclose fee basis and approvals in writing.

Furniture & Decor Purchase

Item

Taxable

Buying goods on client’s behalf

Pass-through as billed. Attach supplier invoice and delivery notes; client owns goods.

Window Fabric & Hardware

Item

Taxable

Materials for drapery/blinds/shades

Cost × (1 + markup%). Separate from workroom labor so materials are taxed correctly.

Freight/Receiving & Inspection

Item

Goods ship to receiving/warehouse

Per shipment × handling rate. Receive, unpack, inspect, and document damages with photos.

Installation Day Supervision

Time

On-site direction during install

Hours × hourly rate. Oversee installers, direct placement, and sign the punch list.

Change Order Revisions

Time

Client adds scope after approval

Hours × hourly rate. Log requests and new deliverables; update timeline and approvals.

Save and reuse your design services and prices

Create a free account and save hourly rates, purchasing fees, and install prices once, so nothing gets retyped.

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Common Interior Designer Invoicing Mistakes

Invoices get questioned when design work feels fuzzy or costs appear out of nowhere. Use these fixes to keep cash moving and avoid disputes.

Mistake

How to fix it

Mixing taxable goods and non-taxable services on one line causes wrong tax and confusion.

Split goods and services into separate lines and apply tax only to taxable items, check local rules.

Not explaining your markup policy triggers distrust and price disputes.

State the markup percent or fee in your terms and note when it applies so clients see how costs are built.

Write clear descriptions tied to a phase or time period and reference approvals.

Include approval dates and reference numbers and attach the signed change details.

Skipping receipts for reimbursable expenses undercuts proof and delays payment.

Attach receipts or vendor invoices and summarize totals by vendor.

Leaving out payment terms and late policy slows cash flow.

Set a due date, accepted methods, and a lawful late fee, check local rules.

Interior Designers Invoice FAQs

Line-item help for FF&E, procurement markup, retainers, site visits, change orders, taxes, and terms using our Interior Designers Invoice Template. Fast, accurate billing, clear answers.

How should I price procurement markup?

Charge a transparent percentage on net cost. Show both cost and your fee. Example: “Sofa, net cost $2,000 + 20% procurement fee $400 = $2,400.”

How do retainers work for a design firm?

Collect an upfront amount and draw down as you work. Show retainer balance each month. Example: “Retainer received $3,000; April services $1,200; Remaining balance $1,800.”

When do I bill for site visits and travel?

Bill per visit or hourly, plus mileage or transit. Spell out the trigger. Example: “Site visit, 2 hrs @ $125 = $250; Mileage 36 mi @ $0.67 = $24.12.”

How do I invoice for change orders?

Create a separate section tied to client approval. Include added time, materials, and revised dates. Example: “Change Order #3: add wall paneling, labor 6 hrs @ $95 = $570; Materials $380.”

How should I show trade discounts to clients?

Decide if you keep the discount or share it. Show the math either way. Example: “Dining table list $3,200; Trade 30% = $960; Client price $2,240; Procurement fee 15% = $336.”

What belongs on FF&E and materials lines?

List item, vendor, finish, lead time, and warranty. Add freight, receiving, and storage if used. Example: “Armchair, Vendor Smith & Co, Bouclé Ivory, Lead 10 wks, Freight $180, Receiving $95.”

What taxes or permits show on an invoice in the U.S.?

Charge sales tax on taxable goods and sometimes on installation. Rules vary—check local rules. Example: “Taxable goods subtotal $4,000; Sales tax 8.25% = $330; Permit filing fee $75.”

What should my invoice terms say for phased payments?

Tie due dates to milestones like concept, design development, and install. Add late fees and retainage if used. Example: “40% Concept, 40% DD, 20% Install; Net 15; Late fee 1.5% monthly.”