Download Free Landscaping Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Landscaping Invoice Template

Best for:

Logo, route and contract fields.

Editable Landscaping Invoice Template

Best for:

Edit packages, recurring, seasonal add-ons.

Printable Landscaping Invoice Template

Best for:

Totals, tax, property, signatures.

Free Landscaping Invoice Template

Best for:

Services, area, materials, hours, notes.

How to Invoice as a Landscaper

A clean path from job notes to paid, with deposits handled up front and applied at the end.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Gather job notes, site address, service dates, crew hours, and materials used.
Build line items by separating labor and materials, then add equipment, travel, or disposal if used.
Calculate subtotals, apply tax to taxable items, and note any warranty on work.
For new or large projects, request a deposit with terms and collect it before mobilization.
Send the invoice with payment options, then issue the final bill applying the deposit and any approved extras.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Landscaper Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, phone, and email
Client name and billing address
Service site address
Invoice number
Issue date and due date
Job or PO number
Service date or date range
Scope summary
Line-item table for labor, materials, equipment, and travel
Subtotal, tax on taxable items (check local rules), discounts, and total
Deposit received and balance due
Compliance identifiers: contractor or landscape license #, pesticide applicator license # if spraying, permit or inspection # if required, and insurance policy #

Billing Scenarios for Landscapers

How to label charges so every invoice makes sense the moment your clients see it.

Mowing & edging; Blowing/cleanup

Weekly lawn mowing visit

Shows what a standard visit includes so clients know what they are paying for.

Installation labor; Plants/stone/pavers

New landscape installation with materials

Separates labor from materials and makes quantities visible.

Irrigation diagnostics; Parts - valve/nozzle

Irrigation troubleshooting and repair

Captures time to find the issue and the parts to fix it.

Leaf removal; Bagging or haul-away

Fall leaf cleanup

Get written approval before adding work and reference that approval on the invoice and final total.

Sod (sq ft); Installation labor

Sod installation

Ties material quantities to the install work.

Emergency mobilization; Debris removal

Explains higher urgency costs and safety measures.

Free Online Invoice

No sign-in. Save as PDF.

Create a Free Account

☝️ Risk-free 30-day trial.

Common services and seasonal rates for landscapers

List labor, materials, disposal fees, mowing, trimming, and seasonal work with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Site visit & assessment

Item

First call or new scope

Qty × visit rate. Document findings, photos, and utility locates to set expectations before work.

Lawn mowing

Item

Recurring turf service

Qty × visit rate or acreage × rate. Log cut height and trim/blow so repeats stay consistent.

Bed edging & reshaping

Time

Redefining beds before mulch

Hours × hourly rate. Note linear feet and stake lines to align on scope.

Mulch (bulk or bags)

Item

Taxable

Supplying new mulch

Qty × cost × (1 + markup%). Specify type and depth; delivery fees added as pass-through if needed.

Mulch install labor

Time

Spreading mulch you supplied

Hours × hourly rate. Record cubic yards installed and bed locations for maintenance history.

Plant material (shrubs/trees)

Item

Taxable

Supplying plants for install

Qty × cost × (1 + markup%). List species, size, and warranty terms; tag replacements separately.

Planting labor

Time

Setting plants or transplants

Hours × hourly rate. Include soil prep, spacing, and staking so quality matches plan.

Irrigation repair parts

Item

Taxable

Heads, valves, fittings

Qty × cost × (1 + markup%). Note brand/model so future repairs match system.

Irrigation repair labor

Time

Diagnosing and fixing leaks

Hours × hourly rate. Include controller programming and zone testing in notes.

Haul-away & disposal

Item

Debris, sod, or limbs offsite

Qty × load rate. Weigh tickets or dump receipts attached; separate green waste from landfill where required.

Save and reuse your landscaping services and prices

Create a free account and save service rates, materials, and disposal fees once, so nothing gets retyped.

Create a Free Account

☝️ Risk-free 30-day trial. No card.

Common Landscaper Invoicing Mistakes

Real work gets messy fast. These simple fixes keep invoices clear, compliant, and hard to dispute.

Mistake

How to fix it

Bundling labor and materials into one line hides scope and invites disputes.

List labor and materials on separate lines with units and brief notes to show value.

Leaving out deposit and progress terms delays approvals and strains cash flow.

State the deposit percent, when it is due, and how it will be applied to the final balance.

Add a service date or window and any access instructions, including gates, pets, or alarms.

Get written approval before adding work and reference that approval on the invoice and final total.

Missing license or permit identifiers risks non-compliance and rejected payments.

Include relevant license numbers and permit or inspection references and check local rules.

Charging tax incorrectly on materials creates audit risk and unhappy clients.

Apply tax only to taxable items as required, label non-taxable labor clearly, and show subtotal, tax, and total.

Landscaping Invoice FAQs

Line-item tips for lawn care, hardscapes, irrigation, permits, disposal, and retainage. How landscapers bill add-ons, markups, and subscriptions, clear answers.

How should a landscape contractor bill for design and consultation?

Charge hourly and note if the fee is credited to the build. Example: “Design consult, 3.5 hr @ $95 = $332.50; Design credit applied at contract signing.”

What deposit and progress terms belong on a hardscape invoice?

List a deposit and milestone draws tied to work stages. Example: “50% deposit = $4,000; Base prep complete draw = $2,400; Final at walkthrough = $1,600.” Use our Landscaping Invoice Template to structure deposit and milestones.

How do I price plants, sod, mulch, and delivery?

Show quantity, unit cost, and your material markup, plus delivery. Example: “Mulch, 6 cu yd @ $45 + 15% markup = $310.50; Plant delivery = $75.”

How do I show disposal, dump, and haul-off for yard waste?

Break out labor to load, dump fees by weight or yard, and travel. Example: “Green waste haul-off, 1.5 hr @ $85 = $127.50; Dump fee, 0.6 ton @ $72/ton = $43.20.”

What’s the right way to bill irrigation repairs and backflow testing?

Use time and materials, with each part listed by model. Example: “PGP rotor heads, 6 @ $14 = $84; Backflow test = $65; Labor, 2.0 hr @ $95 = $190.”

For monthly lawn care, how do skips and add-ons get billed?

State a flat monthly rate and note per-visit credits or reschedules for rain. Example: “Monthly mowing plan = $180; One skip credit = −$45; Bush trimming add-on = $60.”

Do I charge for permits, utility locates, and inspections on retaining walls or patios?

Permit and inspection fees are billable pass-throughs; utility locates are often no-charge. Rules vary—check local rules. Example: “City permit fee = $120; Utility locate = $0; Inspection re-visit = $75.”

How should change orders and weather delays be handled on the invoice?

Add a dated change order with scope, units, and price, and note any schedule shift from weather. Example: “CO-2: add 120 sq ft pavers @ $18/sq ft = $2,160; Revised completion +3 days for rain.”