Free invoice templates for Language Tutors for Kids built for lesson hours, materials, and mileage charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
List lesson hours, materials, mileage, and cancellations with professional invoice line items.
Parents want clarity and fairness. These fixes keep invoices clean and disputes rare.
Bill for phonics, reading, ESL, group rates, travel, and cancellations. Add prep, assessments, and materials with parent-friendly terms. Fast, clear answers.
Set tiered rates and list duration. Example line item: “45-min French lesson: 0.75 hr @ $70/hr = $52.50.”
Show the group rate, number of students, and per-child calculation. Example: “2 siblings: 60-min Spanish: group rate $90 = $45 per child, total $90.”
Spell out the cutoff and fee. Example: “Same-day cancel fee: 100% of scheduled 60-min lesson = $80.”
Yes, add a trip fee or mileage. Example: “Travel: 12 miles @ $0.67/mile = $8.04.” Rules vary—check local rules.
If it takes time, bill it. Example: “Lesson prep: phonics games + reading plan: 30 min @ $60/hr = $30.”
Show the package, date used, and remaining balance. Example: “10-lesson pack: 60-min ESL: paid $700; this session $70; 6 of 10 used; 4 remaining.”
Yes, list it as a separate service by the instructor. Example: “Initial reading assessment: 45 min @ $70/hr = $52.50.”
Add payment window, late fee, and accepted methods. Example: “Due in 7 days; 3% late fee after due date; cards or ACH.” Rules vary—check local rules.
