Free invoice templates for Law Firms built for billable hours, flat fees, and court filing fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
Itemize billable hours, flat fees, retainers, filing fees, expenses, and court filings with professional invoice line items.
Billing gets messy fast. Use these quick fixes to stay clear and avoid disputes.
Real-world billing tips for law offices. Time entries, retainers, court costs, e-discovery, travel, and late fees spelled out. Get paid faster with clear answers.
Use a trust section that tracks deposits, payments applied, and current balance. Our Law Firms Invoice Template supports trust balances and retainer drawdowns. Example line items: “Trust deposit received $5,000,” “Trust payment applied to fees −$1,200,” “Trust balance $3,800.”
List task, attorney, date, and duration in 0.1 hour increments. Be specific so clients see the value. Example: “Draft motion to dismiss, J. Ramirez, 1.3 hr @ $300/hr = $390.”
Show the settlement or award, your percentage, and reimbursable costs. Note when costs are deducted. Example: “Settlement $100,000; Fee 33% = $33,000; Costs: filing $402, records $85; Net to client $66,513.”
State the flat fee and define what is included. Add a change-order line when extra work appears. Example: “Flat fee, uncontested divorce = $1,500; Added hearing preparation = $450.”
Yes if your engagement letter allows it. Many lawyers bill travel at a reduced rate or cap it. Example: “Travel to courthouse, 1.0 hr @ $200/hr = $200; Mileage 24 mi @ $0.67/mi = $16.08.”
Create an expenses section with receipts on file. List each vendor and rate. Example: “Court filing fee $402; Expert deposition transcript $350; Research database access 3 hrs @ $30/hr = $90.”
Break the matter into phases and bill when each phase ends. This keeps cash flow steady for your legal practice. Example: “Phase 1 Pleadings $2,500; Phase 2 Discovery $4,000; Phase 3 Pretrial $3,000.”
Common terms are Net 15 or Net 30 with reasonable interest. Evergreen retainers auto-replenish to a set amount. Example: “Terms Net 15; Late interest 1% per month; Evergreen retainer minimum $5,000.” Rules vary. Check local rules.
