Download Free Lawn Care Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Lawn Care Invoice Template

Best for:

Logo, membership and route fields.

Editable Lawn Care Invoice Template

Best for:

Edit services, add aeration, weed control.

Printable Lawn Care Invoice Template

Best for:

Totals, tax, signatures, schedule.

Free Lawn Care Invoice Template

Best for:

Package, frequency, yard size, notes.

How to Invoice as a Lawn Care Pro

Keep it simple, price by the work and area, and show deposits and credits so clients know exactly what they’re paying for.

Free Online Invoice Generator

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In 5 Steps:

Confirm the job scope and lawn size with quick notes and photos before you start.
Set pricing for labor and materials, add any trip or disposal fees, and collect a deposit if required.
Do the work and track time, materials used, and any add-ons approved on-site.
Build the invoice with clear line items, taxes where required, and apply the deposit as a credit.
Send the invoice with payment terms and ways to pay, then record payment and close the job.

Free Online Invoice Generator

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What to Include in a Lawn Care Invoice

These are the must-have fields for clear, compliant invoices that get paid fast.

These are the must-have fields for clear, compliant invoices that get paid fast.

Business name, logo, and contact info
Client name and service address
Invoice number and issue date
Service date(s) and time window
Property size or area serviced
Itemized services with quantity, unit, and rate
Materials or products used with unit price
Trip fee or travel distance (if any)
Subtotal, tax on taxable items, and total due (check local rules)
Deposit received and deposit applied
License and compliance IDs (business license #, pesticide applicator #)
Payment terms, due date, late fee policy, and warranty note

Billing Scenarios for Lawn Care Pros

How to label charges so every invoice makes sense the moment your clients see it.

Mowing (overgrown rate); Trimming/Edging

First mow after heavy overgrowth

Overgrowth takes extra passes and cleanup, so pricing needs to reflect added time.

Weekly Mowing; Deposit Applied

Weekly maintenance with upfront deposit

Shows the standard visit plus the credit from the deposit on the first invoice.

Core Aeration; Overseeding

Core aeration with overseeding package

Pairing these lines clarifies separate tasks and materials for lawn recovery.

Fertilizer Application; Weed Control Treatment

Fertilizer and weed control treatment

State the cadence, weather delays, and skip policy on every recurring invoice. Note any reschedule in the service notes.

Leaf Cleanup (hourly); Green Waste Disposal

Leaf cleanup with haul-away

Clients see time on site and the cost to dump or recycle debris.

Emergency Call-out; Debris Removal

Emergency timing is distinct from the physical cleanup, so both lines are needed.

Free Online Invoice

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Services and package rates for lawn care

List mowing, edging, fertilizing, weed control, materials, and yard waste with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Weekly mowing & trimming

Time

Recurring cut with string trim

Hours × hourly rate. Include mowing, trimming, and blower cleanup to keep scope clear.

Core aeration

Time

Reduce compaction before seeding

Hours × hourly rate. Note plug depth and coverage so results match expectations.

Fertilizer product

Item

Taxable

Supplying granular or liquid fert

Cost × (1 + markup%). Specify product and application rate in notes.

Fertilizer application

Time

Spreading fertilizer on turf

Hours × hourly rate. Record license number and area treated for compliance.

Weed control product

Item

Taxable

Supplying herbicide concentrate

Cost × (1 + markup%). List label name and mix ratio for transparency.

Weed control application

Time

Spraying pre/post-emergent

Hours × hourly rate. Note weather and re-entry interval on the work order.

Mulch material

Item

Taxable

Delivering mulch to beds

Qty × unit cost × (1 + markup%). Specify type and cubic yards delivered.

Mulch installation

Time

Spreading mulch in beds

Hours × hourly rate. Includes light bed prep and final cleanup.

Green waste disposal

Item

Hauling clippings/leaves offsite

Disposal fee × qty + handling time × hourly rate. Keep dump ticket on file.

Storm cleanup after-hours

Item

Emergency debris nights/weekends

Qty × after-hours rate. Use for urgent wind or tree-fall events outside normal hours.

Save and reuse your lawn care services and prices

Create a free account and save service rates, material prices, and disposal fees once, so nothing gets retyped.

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Common Lawn Care Invoicing Mistakes

Invoicing trips up many pros, but small tweaks prevent disputes and speed up payment.

Mistake

How to fix it

Not listing the lawn area or measured scope, which leads to price arguments later.

Record square footage or a simple area note and keep it on the invoice. Tie rates to area so repeat visits price the same way.

Using vague descriptions like “yard work,” which hides what was done and invites pushback.

Describe the tasks in plain words and link each to time or units used. Keep the wording consistent across invoices.

Add quick photo notes or a short service summary on the invoice. Store images with the job file for easy reference.

State the cadence, weather delays, and skip policy on every recurring invoice. Note any reschedule in the service notes.

Forgetting to show the deposit as a credit, which makes clients feel double-charged.

Show “Deposit received” and “Deposit applied” on separate lines and deduct it from the balance.

Missing compliance info when applying chemicals, risking fines and lost trust.

Include license IDs and product details when treatments are used, and note any required record-keeping; check local rules.

Lawn Care Invoice FAQs

Real-world billing tips for mowing, fertilizing, aeration, leaf haul-away, trip fees, and storm work. Use the Lawn Care Invoice Template for clean line items, terms, and clear answers.

How do I price a first cut on overgrown grass?

Charge a first-cut surcharge for long or wet grass due to extra passes and bagging. Example line item: “First-cut surcharge: 6,000 sq ft @ $0.015 = $90.”

What should a recurring mowing invoice include for a commercial property?

List frequency, acreage, crew size, edging/blowing, and site sections served. Add terms like Net 30 and late fees. Example: “Weekly mow + edge: 2.1 acres @ $45/acre = $94.50; Blowing/walkways = $20.”

Can I bill per square foot for aeration and overseeding?

Yes. Show measured area, rate, and seed blend. Example: “Core aeration: 8,400 sq ft @ $0.012 = $100.80; Overseed (turf-type fescue): 25 lb @ $3.20 = $80.”

How do I show fertilizer and weed-control chemicals to stay compliant?

Include license number, product names, EPA reg numbers, and application rates; rules vary—check local rules. Add a yard sign/posting fee if required. Example: “Fertilizer 24-0-6: 50 lb @ $1.10 = $55; 2,4-D spot spray: 1 qt @ $14 = $14; Applicator lic #TX12345.”

What’s the best way to charge for leaf cleanup and disposal?

Price labor separately from haul-away or dump fees. List volume or bag count. Example: “Leaf cleanup: 2 techs x 1.5 hr @ $55 = $165; Green-waste dump: 12 bags @ $3 = $36.”

Do I add a trip fee for out-of-area jobs?

If outside your service radius, add a flat trip fee or per-mile charge and disclose it up front. Example: “Trip fee: Zone C (18–25 mi) = $25.”

How do emergency storm cleanups get billed after hours?

Bill time-and-materials with an after-hours multiplier and debris disposal. Example: “Emergency limb removal: 3 hr @ $95 = $285; After-hours factor x1.5 = $142.50; Debris haul: 1 yd³ @ $30 = $30.”

How do I handle sprinkler repairs found during a mow on the same bill?

Treat it as a change order with parts + labor after client approval. Example: “Rotor head replacement: part $18 + labor 0.5 hr @ $70 = $53.”