Download Free Locksmith Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Locksmith Invoice Template

Best for:

Logo, work order and warranty fields.

Editable Locksmith Invoice Template

Best for:

Edit rates, after-hours, rekey lines.

Printable Locksmith Invoice Template

Best for:

Totals, tax, authorization, signatures.

Free Locksmith Invoice Template

Best for:

Trip fee, lock type, keys made, labor.

How to Invoice as a Locksmith

A simple flow from call-out to paid that keeps work documented and clients clear on charges.

Free Online Invoice Generator

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In 5 Steps:

Verify client identity and authorization, inspect the door and lock, and state your call-out and timing.
Do the work, track start and end times, and note parts used and key counts.
Build the invoice with separate lines for labor, parts, travel, and programming, and attach quick photos if needed.
Collect a deposit when ordering hardware or scheduling a return visit, record it on the invoice, and send the receipt.
On completion, apply the deposit, confirm totals and payment terms, and send the invoice for e-signature and payment.

Free Online Invoice Generator

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What to Include in a Locksmith Invoice

These are the must-have fields for clear, compliant invoices.

Business legal name, address, phone, email, and company license/registration # (check local rules).
Invoice number and issue date.
Client name and contact info.
Service location address and access notes.
Technician name and ID/license # (check local rules).
Work order or job ticket #.
Detailed work description.
Parts list with brand, model, finish, and quantities.
Labor time and hourly rate.
Taxes, fees, deposit received, payment terms, due date, accepted methods, and warranty period.

Billing Scenarios for Locksmiths

How to label charges so every invoice makes sense the moment your clients see it.

Emergency service call; After-hours surcharge

After-hours emergency lockout

Clarifies the base call-out and the premium for off-hours response.

Rekey cylinder x6; New keys cut x4

Rekey 6 locks to one key

Shows how many cylinders were rekeyed and how many new keys were provided.

Install customer hardware; Minor door prep

Install customer-supplied deadbolt

Separates your labor from hardware you did not sell and covers prep work.

Smart lock install; Programming/setup

Smart lock install and app setup

Use unique invoice numbers, include the issue date and due date, and keep a consistent sequence.

Key extraction; Cylinder service

Broken key extraction with cylinder repair

Differentiates the emergency removal from the follow-up repair.

Key origination/cutting; Transponder programming

Splits the mechanical key work from the electronic programming.

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Service calls and labor rates for locksmiths

Itemize parts and labor, service call, rekeying, lockout services, and hardware installed with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Service Call & Trip

Item

First visit or on-site assessment

Formula: Qty × call-out rate. Use once per job to cover scheduling, drive time, and setup.

Emergency Lockout Service

Time

Customer is locked out

Formula: Time × hourly rate. Verify ID and aim for non-destructive entry; document method used.

Rekey Door Cylinder

Item

New keys without new lock

Formula: Qty × labor rate per cylinder. Record keyway and bitting for future service.

Standard Key Blanks

Item

Taxable

Cutting extra standard keys

Formula: Qty × unit cost × (1 + markup%). Cut to code or sample; label duplicates clearly.

Deadbolt Hardware

Item

Taxable

Supplying new deadbolt

Formula: Qty × unit cost × (1 + markup%). Select grade to match door use and security needs.

Deadbolt Install (Labor)

Time

Mounting or replacing deadbolt

Formula: Time × hourly rate. Bore and chisel to spec; align strike and latch for smooth throw.

Smart Lock Setup & Pairing

Time

Installing and connecting smart lock

Formula: Time × hourly rate. Pair app, update firmware, and hand off admin code to owner.

After-Hours Emergency Surcharge

Item

Nights, weekends, or holidays

Formula: Qty × after-hours rate. Add when service is outside standard hours; note window served.

Code-Compliance Inspection Report

Item

Exit hardware or life-safety check

Formula: Qty × inspection rate. Document deficiencies and remedies to meet local fire/egress standards.

Transponder Key Fob

Item

Taxable

Supplying a new fob

Formula: Qty × unit cost × (1 + markup%). Programming billed separately; confirm frequency and chip type.

Save and reuse your locksmith services and fees

Create a free account and save service call, rekey, and lockout prices once, so nothing gets retyped.

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Common Locksmith Invoicing Mistakes

Real headaches show up on unclear invoices. Use these fixes to prevent confusion and disputes.

Mistake

How to fix it

Combining parts and labor into one line hides what the client pays for and sparks disputes.

List parts and labor on separate lines with quantities and unit rates so totals are transparent.

Leaving out your license or registration can break rules and scare off cautious clients.

Add the company license and the technician ID where required, and say check local rules on the invoice header.

Get a signature that authorizes the method and take quick photos of the door and lock condition before you proceed.

Use unique invoice numbers, include the issue date and due date, and keep a consistent sequence.

Vague hardware details make warranty claims and replacements hard.

Record brand, model, finish, keyway, and counts so the job is serviceable later.

Not stating payment terms and warranty invites slow pay and callbacks.

Add a clear due date, late fee policy, accepted methods, and warranty length in plain language.

Locksmith Invoice FAQs

Real-world billing for lockouts, rekeys, master keying, and access control. Line items, after-hours fees, parts markup, and terms using our Locksmith Invoice Template. clear answers.

How should I price an emergency lockout at 2 a.m.?

Use a flat emergency call-out, plus after-hours and trip. List labor by time on site. Example: “Emergency lockout call-out $95. After-hours fee $60. Trip fee $25. Labor 20 min $40.”

What’s the right way to bill a rekey on multiple cylinders in a duplex?

Charge per cylinder with a volume rate, plus keys cut. Add any knob or deadbolt adjustments. Example: “Rekey 6 cylinders @ $18 $108. Keys cut 12 @ $3 $36. Door adjust 2 @ $10 $20.”

Can I charge a service call if the client supplied the smart lock?

Yes. Bill site prep, install, and app setup. Note no hardware warranty. Example: “Service call $45. Install customer-supplied smart deadbolt $95. App pairing and calibration 30 min $45.”

How do I show parts markup for high-security cylinders and keys?

List your cost, your price, and the markup rate. Keep it clean. Example: “Medeco cylinder cost $95. Price $123.50. Markup 30%. Restricted key blanks 4 @ $12 $48.”

What goes on a master key system invoice?

Include setup fee, keying chart creation, per-cylinder pinning, and key counts by level. Note system code and records storage. Example: “Master system setup $180. Charting 1 system $95. Pinning 24 cylinders @ $14 $336. Keys: GMK 2 @ $12, MK 6 @ $10, CK 30 @ $4.”

How do I bill access control programming with a two-hour minimum?

State the minimum, then bill hourly after. Separate hardware from software work. Example: “Programming minimum 2 hrs @ $110 $220. Additional 1.5 hrs @ $110 $165. Credential enrollment 25 @ $4 $100.”

What cancellation terms belong on my invoice after dispatch?

Spell out a dispatched-cancel fee once the lock tech rolls. Increase if after-hours. Example: “Dispatched cancellation $45. After-hours cancellation $75. Waived with 24-hour notice.”

How do I bill automotive keys with immobilizer programming?

Break out key cut, transponder or fob, and programming. Many cars need a security PIN pull. Example: “Laser cut key $45. OEM fob $115. Programming 0.8 hr @ $120 $96. PIN retrieval $25.”