Makeup Artist Invoice Template

Free invoice templates for Makeup Artists built for makeup services, materials, and travel fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: makeup artist invoice, makeup artist bill, or wedding MUA invoice.

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Download Free Makeup Artist Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Makeup Artist Invoice Template

Best for:

Logo, retainer and contract fields.

Editable Makeup Artist Invoice Template

Best for:

Edit rates, add lashes or trials.

Free Makeup Artist Invoice Template

Best for:

Service, look notes, kit fee, travel.

Printable Makeup Artist Invoice Template

Best for:

Client, event date, tax, signatures.

How to Invoice as a Makeup Artist

Book the work, take a retainer, track extras, and send a clean invoice clients can pay fast.

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In 5 Steps:

Confirm scope, headcount, timeline, and location in a written estimate.
Collect a retainer to hold the date and record it as a prepayment.
Deliver the service, note any add ons or changes, and log travel or expenses.
Create the invoice the same day, itemize work and expenses, and apply the retainer to reduce the balance.
Send the invoice with a due date and payment options, then issue a paid receipt when settled.

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What to Include in a Makeup Artist Invoice

Use these fields so your invoice is clear, trackable, and compliant.

Invoice number and issue date
Your business name, address, email, and phone
Client name and billing details
Event date, start time, and service location
Itemized services with quantities and units
Travel and reimbursable expenses section
Retainer received and remaining balance
Payment due date and accepted payment methods
Tax line for taxable products if applicable; check local rules
Compliance IDs: business license number, tax ID, and insurance policy number

Billing Scenarios for Makeup Artists

How to label charges so every invoice makes sense the moment your clients see it.

Bridal Trial; Bridal Makeup

Bridal booking with a trial and wedding day services

Splitting trial and day of work shows prep time versus event work.

Travel Fee; Parking and Tolls

On location job with long distance travel and paid parking

Travel and access costs are separate from service time.

Early Start Surcharge; Set Up Time

Call time before 7:00 AM with extra setup time

Unusual hours and extra prep add cost outside standard service.

Lash Application; Airbrush Upgrade

Client upgrades to false lashes and airbrush finish

State a clear due date, accepted methods, and any late fee policy in plain language; check local rules.

On Site Touch Up Hour; Wait Time

Long gap between looks requiring on site standby

Staying on site blocks other bookings and should be billed.

Assistant Fee; Per Face Rate

Extra hands and more faces change staffing and volume.

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Services and add ons makeup artists bill for

Show applications, trials, materials, add ons, and travel with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Bridal Trial Makeup

Time

Before the wedding to test looks

Hours × hourly rate. Build a face chart and confirm products for day-of consistency.

Wedding Day Makeup

Time

Day-of service for one person

Hours × hourly rate. Include skin prep and set a long-wear finish; document start and wrap.

On-Site Touch-Ups

Time

During the event or on set

Hours × hourly rate. Minimum one-hour block; log start/stop times for accuracy.

Airbrush Application Upgrade

Item

When the client requests airbrush

Qty × upgrade rate. Clean and sanitize the airbrush between clients to meet hygiene standards.

False Strip Lashes

Item

Taxable

Add reusable strip lashes

Qty × unit rate. Specify style; client keeps product, so tax applies per local rules.

Individual/Cluster Lashes

Item

Taxable

For fuller, longer wear

Qty × unit rate. Include adhesive; client keeps product, so tax applies when billed.

Client Touch-Up Kit

Item

Taxable

Send client home with basics

Qty × kit rate. Include lip color and blot papers; client keeps items.

Assistant Artist

Item

Large parties or fast turnarounds

Qty × assistant rate. Note assistant name and role for transparency.

Travel / On-Location Fee

Item

Mobile service to venue or set

Distance × per-mile rate or flat. List parking or tolls as separate pass-through if needed.

Photo/TV Makeup Half-Day

Time

Studio or on-set booking

Hours × hourly rate. Four-hour minimum recommended; state usage terms in your agreement.

Save and reuse your makeup rates and fees

Create a free account and save application prices, trial rates, materials, and travel fees once, so nothing gets retyped.

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Common Makeup Artist Invoicing Mistakes

Invoices get questioned when details are fuzzy. Use these fixes to keep cash flow steady and disputes rare.

Mistake

How to fix it

Leaving out the event date, start time, or location leads to no shows and access issues.

List the exact date, call time, and full address at the top. Add point of contact details so arrival is smooth.

Not itemizing labor versus products causes tax errors and chargebacks.

Separate service labor from any taxable product sales and show quantities; check local rules.

Record the amount received and subtract it from the total so the math is obvious on the invoice.

State a clear due date, accepted methods, and any late fee policy in plain language; check local rules.

Skipping a unique invoice number breaks your records and confuses clients.

Use a simple numbering system that increases with each job to keep tracking clean.

Omitting cancellation and reschedule terms invites last minute losses.

Write short, specific rules for notice windows, fees, and how credits work so expectations are set upfront.

Makeup Artist Invoice FAQs

Itemize bridal trials, day rates, kit fees, travel, lashes, and retainers. Use our Makeup Artist Invoice Template to set terms, taxes, and markups. clear answers.

How should I bill a bridal package with a trial and day-of services?

List each service so the bride sees the value. Example: Bridal trial $120, Bridal makeup wedding day $200, Bridesmaid makeup x4 @ $95, Lashes x5 @ $15, Early call time fee 6 a.m. $40.

What belongs on the kit fee line?

Charge for sanitation, disposables, and premium product wear. Example: Kit and sanitation fee $25 per face covering wands, sponges, alcohol, and skincare.

How do I price travel, parking, and early call time?

Add mileage, tolls, parking, and any call before 7 a.m. Example: Travel 35 miles @ $0.67/mi $23.45, Parking $18, Toll $6, Early call time fee $30.

How do deposits or retainers show on the invoice?

Show the retainer as a negative line so the balance is clear. Example: Bridal makeup $200, Bridesmaid x3 $285, Retainer received on 06/10/2025 −$150, Balance due $335.

What’s the best way to bill a commercial shoot with day rate and overtime?

Set a half-day or day rate, then add OT by the hour. Example: Day rate 10 hours $850, Overtime 2 hours @ $90 $180, On-set touch-ups kit fee $20.

Are false lashes, airbrush, or tattoo cover considered add-ons or included?

Treat upgrades as add-ons unless your package says otherwise. Example: Complexion airbrush upgrade $30, False lash application $15, Tattoo cover 3x3 in $45.

How do cancellations and no-shows get charged?

State timing and percentages in writing. Example: Late cancellation within 48 hours 50% of booked services $175, Same-day no-show $250. Rules vary—check local rules.

Do I charge sales tax on services or only on products?

Most states tax retail products and some tax beauty services. Example: Lip color for client to keep $24.00, Sales tax 6% $1.44. Rules vary—check local rules.