Massage Therapy Invoice Template

Free invoice templates for massage therapists built for session length, add-ons, and taxes. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: massage therapy invoice, massage therapy bill, or massage invoice.

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Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Editable Massage Therapy Invoice Template

Best for:

Edit rates, packages, mobile fee.

Custom Massage Therapy Invoice Template

Best for:

Logo, intake and membership fields.

Printable Massage Therapy Invoice Template

Best for:

Totals, tip line, consent, signatures.

Free Massage Therapy Invoice Template

Best for:

Session length, modality, add-ons, notes.

How to Invoice as a Massage Therapist

A clear, quick workflow that captures the session, sets terms, and applies any deposit.

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In 5 Steps:

Record the session details first, including date, location, duration, and type of massage.
Add any extras you provided, plus travel or after-hours fees according to your policy.
Take a booking deposit when needed and note the cancellation window in the invoice terms.
Create the invoice with a due date and preferred payment methods, then send it for review.
After the session, confirm what was delivered, apply the deposit, collect payment, and send the receipt.

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What to Include in a Massage Therapist Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number and issue date
Business name, contact info, and license or registration number
Client name and contact info
Service date and session duration
Itemized services and add-ons with rates
On-site or travel fee details, if applicable
Deposit received and balance due
Payment terms, due date, and accepted methods
Tax on services where applicable; check local rules
Referral or authorization number and provider ID when billing insurance

Billing Scenarios for Massage Therapists

How to label charges so every invoice makes sense the moment your clients see it.

60-min Massage; Hot Stones Add-On

60-minute massage with a hot stones add-on

Separating the add-on shows the base rate versus the optional extra.

On-Site Service; Travel Fee

On-site session beyond your free radius

This shows the service itself and the distance-based charge.

Therapeutic Session with Referral; Client Copay

Doctor referral with client copay

It clarifies the portion billed to a plan and the amount due from the client.

Late Cancellation Fee; Deposit Forfeit

Late cancellation inside your policy window

Place your identifier near your business details and keep it current. If rules vary, check local rules.

Package Credit Applied; Balance Due

Prepaid package session redeemed

It shows the credit used and any remaining amount to pay.

Couples Massage; Additional Client

It makes the two-person service clear under one invoice.

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Services and add ons massage therapists bill for

List session length, add ons, packages, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Intake and assessment

Time

New client or change

Hours × hourly rate. Document health history and goals to set scope and protect consent.

Swedish relaxation massage

Time

General stress relief

Hours × hourly rate. Note requested pressure and focus areas for clarity.

Deep tissue therapy

Time

Chronic tension relief

Hours × hourly rate. Record target muscle groups and any contraindications.

Sports massage session

Time

Pre or post event

Hours × hourly rate. Capture event timing and performance goals to tailor work.

Prenatal massage

Time

Pregnancy support

Hours × hourly rate. Include gestational stage and positioning needs for safety.

Lymphatic drainage session

Time

Post-op or swelling

Hours × hourly rate. Note physician guidance and planned sequence.

Chair massage, on-site

Time

Workplace or events

Hours × hourly rate. List location, headcount, and station requirements.

Mobile travel fee

Item

In-home appointment

Qty × call-out rate. Apply once per visit to cover time and mileage.

Cupping add-on

Item

Myofascial release

Qty × per-item rate. Document body areas and dwell time alongside session notes.

Retail self-care products

Item

Taxable

Home care follow-up

Units × item cost × (1 + markup%). List product name and size; pass receipts on request.

Save and reuse your massage services and prices

Create a free account and save session prices, add ons, and packages once, so nothing gets retyped.

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Common Massage Therapist Invoicing Mistakes

These small errors create confusion and delay payment; use the fixes to keep billing clean and quick.

Mistake

How to fix it

Leaving out the session duration makes pricing unclear and invites disputes.

Always state the length in minutes next to the service name. Match the rate to that duration across your price list.

Using vague service descriptions creates uncertainty and slows approvals.

Name the massage type in plain language and note any focus area. Avoid jargon and abbreviations the client will not know.

Record deposits as credits and apply them before collecting the final payment. Automate this step in your invoicing tool.

Place your identifier near your business details and keep it current. If rules vary, check local rules.

Mixing gratuity with the service total skews taxes and accounting.

List gratuity as a separate, optional line and exclude it from taxable service amounts where required.

Not setting a clear due date or terms leads to late or missed payments.

Add a specific due date and simple terms, including accepted methods and late fees. Use the same terms on every invoice.

Massage Therapy Invoice FAQs

Line-item help for Swedish, deep tissue, hot stone, add-ons, memberships, packages, travel, and tips. Built for the Massage Therapy Invoice Template, clear answers.

How do I bill for add-ons like hot stone, aromatherapy, or cupping?

List the base session, then each add-on as its own line with duration or flat fee. Example: “60-min Swedish: $90; Hot stone add-on: $20; Aromatherapy: $8.”

What’s the right way to charge travel for mobile sessions?

Use a flat trip fee or per-mile rate, and add parking if required. Example: “Mobile service fee (within 10 mi): $25; Parking: $12.”

Do I collect sales tax, and how do I show tips?

Some states tax massage while others exempt medically prescribed sessions—rules vary—check local rules. Example: “90-min Deep Tissue: $140; Sales tax 8.5%: $11.90; Tip (client-added): $25.”

How should package credits appear on the invoice?

Show the normal rate, then the package credit applied and remaining sessions. Example: “60-min Session: $100; Package credit applied: −$100; Package balance: 4 of 6 left.”

How do I price and bill corporate chair massage events?

Price per therapist per hour or per attendee, plus travel or setup. Example: “Chair massage: 3 therapists × 3 hrs @ $80/hr: $720; Travel: $35.”

What should a superbill include for clients using HSA/FSA or insurance reimbursement?

Include your LMT license, client info, diagnosis code from the referring provider if required, service code, minutes, and paid amount. Example: “97124 Massage Therapy: 60 min: $110; Dx: M54.2; Paid in full.”

What’s a fair late-cancel or no-show fee and how do I list it?

Most massage studios charge 50–100% if canceled inside 24 hours. Example: “Late cancellation (inside 24 hrs): 75% of $100 = $75.”

How do memberships work on the invoice?

Show the monthly membership fee, the included session, and any rollover or overage usage. Example: “Monthly membership: $79; Included 60-min used: $0; Extra 30-min add-on: $35.”