Mobile Mechanic Invoice Template

Free invoice templates for mobile mechanics built for parts and labor, service call, and diagnostic fees. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: mobile mechanic invoice, mobile mechanic bill, or mobile invoice.

Browse Templates

PDF, Word, Excel, Google Docs.

Create Online Invoice

Free Generator. No sign-in.

Download Free Mobile Mechanic Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Mobile Mechanic Invoice Template

Best for:

Logo, after-hours rates, payment terms.

Editable Mobile Mechanic Invoice Template

Best for:

Edit call-out rate, parts, diagnostics.

Printable Mobile Mechanic Invoice Template

Best for:

Address, arrival time, totals, signatures.

Free Mobile Mechanic Invoice Template

Best for:

Travel fee, on-site labor, parts, notes.

How to Invoice as a Mobile Mechanic

Turn a booked call into a paid, documented job with a simple flow.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

In 5 Steps:

Capture the request with vehicle details, write a quick estimate with diagnostic and travel, and request a booking deposit.
After approval and deposit, source parts, schedule the visit, and confirm rates and any after-hours surcharges.
Do the work on site, track time and mileage, log parts used, snap before/after photos, and note any client-approved changes.
Build the invoice from the work order, itemize labor, parts, fees, and taxes, then apply the deposit and any diagnostic credit.
Send the invoice with payment options and warranty terms, collect payment, and share the service record for the vehicle.

Free Online Invoice Generator

☝️ No sign-in. Save as PDF.

What to Include in a Mobile Mechanic Invoice

These are the must-have fields for clear, compliant invoices.

Invoice number and issue date
Business name, contact info, and license/registration # (check local rules)
Technician name and certification ID
Client name and billing contact
Service location (address or GPS pin)
Vehicle make, model, year, VIN, plate, and odometer
Work order or estimate number and approval timestamp
Itemized labor summary (hours) and labor rate
Itemized parts list (quantity, part number, core charge)
Totals, tax on parts (check local rules), deposit received, balance due, payment terms, and warranty terms

Billing Scenarios for Mobile Mechanics

How to label charges so every invoice makes sense the moment your clients see it.

Mobile service call; OBD-II scan

Roadside no-start where only diagnostics are performed

Shows the trip and the diagnostic work when no repair happens.

Battery replacement; Core charge

On-site battery replacement with old battery returned for credit

Makes the part and refundable core clear.

After-hours surcharge; Emergency dispatch

Late-night or weekend breakdown requiring immediate dispatch

Sets the expectation for premium timing and response.

Parts deposit; Special-order restocking fee

Repair requires special-order parts before the visit

Track start and stop times on site and keep a time log in the work order.

Change order; Additional labor

Extra faults found after teardown and approved by the client

Separates the new work from the original estimate.

Engine oil/coolant; Environmental/disposal fee

Calls out the materials and the required handling costs.

Free Online Invoice

No sign-in. Save as PDF.

Create a Free Account

☝️ Risk-free 30-day trial.

Service calls and labor rates for mobile mechanics

Itemize labor, parts, service call, diagnostics, and travel with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Trip/Call-Out Fee

Item

First visit to site

Qty × flat rate. Covers travel, setup, and site safety; confirm location access before dispatch.

On-Site Diagnostic Scan

Item

Check engine or warning

Qty × diagnostic rate. Includes OBD-II scan and basic tests; document codes and findings in the work notes.

General Repair Labor

Time

Wrench time on repairs

Hours × hourly rate. Track labor from start to stop; list tasks completed for clarity.

After-Hours Service

Item

Work outside business hours

Qty × premium rate. Applies evenings or weekends; get customer OK on the surcharge before starting.

Pre-Purchase Inspection

Time

Buying a used car

Hours × inspection rate. Multi-point vehicle check; attach photos and a simple report.

Roadside Jumpstart

Item

Dead battery roadside

Qty × service rate. Provide jumpstart and charging-system test; record results in the invoice.

Battery (Part)

Item

Taxable

Replace failed battery

Cost × (1 + markup%). New battery supplied; list group size, CCA, and warranty terms.

Brake Pads & Rotors (Parts)

Item

Taxable

Replace pads and rotors

Cost × (1 + markup%). New pads and rotors provided; note brand and warranty for transparency.

Oil & Filter (Parts)

Item

Taxable

Routine oil service

Cost × (1 + markup%). Fresh oil and filter supplied; record viscosity and quantity.

Serpentine Belt (Part)

Item

Taxable

Belt squeal or cracks

Cost × (1 + markup%). New belt provided; note part number and tensioner condition.

Save and reuse your mobile mechanic rates and fees

Create a free account and save service call fees, labor rates, parts pricing, and diagnostics once, so nothing gets retyped.

Create a Free Account

☝️ Risk-free 30-day trial. No card.

Common Mobile Mechanic Invoicing Mistakes

Invoices get ignored or disputed when details are fuzzy. Use these fixes to keep cash moving and clients confident.

Mistake

How to fix it

Not separating labor from parts makes totals look inflated and triggers pushback.

List labor and parts in their own sections with summaries. Make the math easy to follow from line items to totals.

Leaving out the VIN or odometer weakens records and can void parts or service coverage.

Record full vehicle identifiers on every job, including VIN, plate, and current mileage.

Write plain-language actions with specifics like system, side, and quantity, and include before/after notes or photos.

Track start and stop times on site and keep a time log in the work order.

Charging the wrong tax on parts or labor creates compliance problems and rework.

Apply taxes exactly as required and state them on the invoice. If rules vary, say tax is applied per job and check local rules.

Skipping warranty and return terms leads to callbacks and refunds.

Spell out labor and parts coverage, duration, and what is excluded, plus how replaced parts can be returned if requested.

Mobile Mechanics Invoice FAQs

Real-world billing for on-site diagnostics, call-out mileage, parts markup, programming, and after-hours roadside repair. Use our Mobile Mechanics Invoice Template for clear answers.

How should I bill a call-out or trip fee?

Add a flat call-out plus mileage or time. Example line items: “Call-out fee: $35” and “Travel: 18 miles x $1.25/mi = $22.50.”

Should diagnostic scans be a separate charge?

Yes. Price the scan and the labor to test. Example: “OBD-II diagnostic: 0.5 hr x $120/hr = $60” and “Electrical pinpoint test: 0.7 hr x $120/hr = $84.”

What parts markup is fair and how do I show it?

Most mobile auto repair pros use 15–40% markup. Show list, your cost, and sell price. Example: “Alternator: cost $185, markup 25% = $231.25.”

How do I price after-hours or weekend work?

Add an after-hours multiplier or a fixed surcharge. Example: “After-hours service: +20% on labor” or “Emergency night call: $85.”

If I can’t fix it curbside, what do I charge?

Bill for diagnostics, attempted labor, and any consumables. Example: “No-start diagnosis: 1.0 hr x $120/hr = $120” and “Shop towels/cleaners: $6,” with a note: “Repair deferred: part unavailable on-site.”

How do I list programming and subscriptions for keys, TPMS, or ECUs?

Break out the service time and the OEM or tool subscription. Example: “Key programming: 0.8 hr x $120/hr = $96” and “OEM day pass: $35.”

What’s the right way to bill fleet service?

Use unit-based lines per vehicle plus a monthly statement. Example: “Fleet Unit #17: Oil + inspection: 0.7 hr = $84; Filter: $9,” then “Monthly fleet admin: $15.” Net-15 or Net-30 is common for commercial clients.

Can I charge disposal and environmental fees on mobile jobs?

Yes, and label them clearly. Rules vary—check local rules. Example: “Oil/filters disposal: $7” and “Battery core handling: $5.”