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Mold Remediation Invoice Template

Free invoice templates for mold remediators built for labor, materials, and equipment charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: mold remediation invoice, mold remediation bill, or mold invoice.
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Download Free Mold Remediation Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Mold Remediation Invoice Template

Best for:
Logo, insurer and RO fields.

Editable Mold Remediation Invoice Template

Best for:
Edit rates, tests, rebuild, clearance.

Printable Mold Remediation Invoice Template

Best for:
Totals, claim ref, signatures, photos.

Free Mold Remediation Invoice Template

Best for:
Areas, containment, HEPA, chemicals, notes.

How to Invoice for Mold Remediation

A clean five-step flow from first call to final balance, with deposit and documentation built in.
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In 5 Steps:
  1. Scope the job by room and square footage, log baseline moisture readings, take photos, and agree on rates plus a deposit.
  2. Build the invoice shell with line items for labor, materials, equipment, testing, disposal, and add a deposit request.
  3. Do the work, then update quantities, days of equipment, and end moisture readings; attach photos and any reports.
  4. Record any approved changes with dates and notes, then revise the invoice so the scope and totals match.
  5. Send the final invoice, apply the deposit as a credit, state payment terms, and include lab or clearance docs.
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What to Include in a Mold Remediation Invoice

These are the must-have fields for clear, compliant billing.
These are the must-have fields for clear, compliant billing.
  • Invoice number
  • Invoice date
  • Client name and billing address
  • Jobsite address
  • Business name, contact info, and license #
  • Technician certifications (IICRC, EPA lead-safe firm ID); check local rules.
  • Work order or contract #
  • Permit/inspection or lab report #
  • Payment terms, late fees, and accepted methods
  • Deposit received and credit applied

Billing Scenarios for Mold Remediators

How to label charges so every invoice makes sense the moment your clients see it.

1.
Emergency response; After-hours labor
Overnight emergency call-out
Shows the premium for rapid arrival outside normal hours.
2.
Containment setup; Negative air equipment
Setting up containment and negative air
Separates prep work from the gear that keeps spores from spreading.
3.
Demolition & removal; Hazardous disposal
Removing mold-damaged drywall and insulation with disposal
Clarifies labor to tear out vs. dump fees and handling.
4.
Antimicrobial application; HEPA vacuuming
Cleaning phase after demo
Record the deposit as a prior payment and subtract it as a credit on the final invoice so the balance due is accurate.
5.
Air scrubber rental; Dehumidifier rental
Drying with equipment over several days
Daily rentals add up by day; separate lines track time on site.
6.
Lab analysis fee; Clearance inspection
Distinguishes third-party verification from your remediation work.
Distinguishes third-party verification from your remediation work.
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Standard charges and equipment time for mold remediation

Itemize labor, materials, equipment rental, containment, and post remediation testing with professional invoice line items.

Charge or Service
Unit
Taxable
When to use
How to show it
Assessment & Moisture Mapping
Time
First visit or new area found
Hours × hourly rate. Record readings, photos, and affected materials to set scope.
Containment Setup
Time
Building barriers and negative air
Hours × hourly rate. Include sealing, zipper doors, and pressure checks per standard.
Source Removal & HEPA Vacuum
Time
Physical removal of visible growth
Hours × hourly rate. Document before and after; use HEPA tools under negative air.
Antimicrobial Application
Time
After removal on approved surfaces
Hours × hourly rate. Note product, dwell time, and SDS in the job file.
Air Scrubber Rental & Setup
Item
Running HEPA filtration on site
Days × rental rate + setup time. Log CFM, changes, and filter dates.
Drying Equipment Monitoring
Time
Daily meter checks and resets
Visits × hourly rate. Capture readings and adjustments in a daily log.
Disposal & Biohazard Handling
Item
Bagging, transport, dump fees
Loads × handling rate + pass-through fees. Keep manifests and weights.
Clearance Testing Coordination
Item
Third-party post-remediation test
Each × coordination rate + lab pass-through. Schedule tester and share results.
After-Hours Emergency Response
Time
Nights, weekends, or holidays
Hours × after-hours rate. Covers call-out and stabilization outside business hours.
Crawlspace Vapor Barrier Install
Item
Taxable
Installing permanent moisture barrier
Sq ft × unit rate + materials. Leaves a lasting barrier to control vapor.
Save and reuse your mold remediation rates and fees
Create a free account and save labor rates, equipment time, and testing fees once, so nothing gets retyped.
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Common Mold Remediation Invoicing Mistakes

Real jobs get messy; these fixes keep your invoices clear, compliant, and paid.

Mistake
How to fix it
Vague scope descriptions make clients question charges and slow payment.
Name rooms and areas with approximate square footage, and reference photos or a scope sheet so reviewers can match work to spaces.
Bundling labor and materials into one lump sum hides value and invites disputes.
List hours with a simple unit rate and list materials with quantities and units; keep it readable so totals add up at a glance.
Show your business license number and relevant certifications such as IICRC and any lead-safe firm ID; check local rules.
Show your business license number and relevant certifications such as IICRC and any lead-safe firm ID; check local rules.
Record the deposit as a prior payment and subtract it as a credit on the final invoice so the balance due is accurate.
Record the deposit as a prior payment and subtract it as a credit on the final invoice so the balance due is accurate.
No moisture readings or drying log leaves results unproven.
Include start and finish moisture readings and the dates of daily checks or attach the drying log to back up the outcome.
Unapproved add-ons trigger pushback and delays.
Document changes with a dated authorization and summary of cost impacts, then reflect those adjustments in the invoice and attachments.

Mold Remediation Invoice FAQs

Containment, HEPA rentals, clearance tests, emergency rates, rebuild split, insurance notes, and permits priced right with our Mold Remediation Invoice Template, clear answers.

How should I price containment and negative air setup?

Bill setup as labor plus materials. Add a line for equipment use. Example: “Containment install: 2 techs x 3 hrs @ $85/hr = $510. 6-mil poly and tape: $68. Negative air setup: $95.”

Do I bill HEPA air scrubbers and dehumidifiers as daily rentals?

Yes. List daily rates and filter changes. Example: “HEPA air scrubber: 3 days @ $60/day = $180. Pre-filter and HEPA filter: $42.”

Who pays for pre- and post-remediation testing and clearance by the industrial hygienist?

The client or GC usually pays the hygienist directly. If you coordinate, pass it through. Example: “Third-party clearance testing: reimbursable, paid to ABC Hygienists: $325.”

How do I charge for emergency after-hours calls?

Use an after-hours rate and a minimum. Show travel if applicable. Example: “Emergency response 8pm–11pm: 3 hrs @ $145/hr = $435. Trip fee: $45.”

What if hidden mold appears mid-job and scope grows?

Issue a change order before work continues. Note new demo, PPE, and equipment time. Example: “Change order #2: cabinet removal: 2 hrs @ $85/hr = $170. Added scrubber: 2 days @ $60/day = $120.”

Should demo and rebuild live on the same invoice or separate scopes?

Split them. Remediation under your company. Rebuild under you or a partner. Example: “Remediation scope total: $4,250. Rebuild by XYZ Construction: quoted separately.”

How do I show disposal, dump tickets, and biohazard handling?

Itemize by weight or load plus fees. Attach ticket numbers. Example: “Contaminated debris disposal: 0.6 tons @ $135/ton = $81. Facility surcharge: $18.”

Are permits or third-party oversight required for mold abatement?

Some cities or commercial sites require permits, engineer notes, or hygienist sign-offs. Rules vary—check local rules. Example: “Permit admin: 1 hr @ $85/hr = $85. Hygienist site visit: $150.”

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