Motorcycle Repair Invoice Template

Free invoice templates for motorcycle repair shops built for parts and labor, diagnostic fees, and shop supplies. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: motorcycle repair invoice, motorcycle repair bill, or motorcycle service invoice.

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Download Free Motorcycle Repair Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Editable Motorcycle Repair Invoice Template

Best for:

Edit rates, parts list, tire and chain work.

Custom Motorcycle Repair Invoice Template

Best for:

Logo, model CC fields, accessories section.

Printable Motorcycle Repair Invoice Template

Best for:

Totals, tax, RO#, signatures, safety check.

Free Motorcycle Repair Invoice Template

Best for:

Parts and labor, VIN, mileage, service codes.

How to Invoice as a Motorcycle Mechanic

Keep it tight: document the job, get approvals, collect a deposit for parts, then apply it and close the balance fast.

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In 5 Steps:

Create a work order with bike and owner details, then write a clear estimate for parts and labor.
Get written approval on the estimate and collect a parts deposit before ordering anything.
Do the work, track actual labor hours, part numbers, and any added tasks with time-stamped approvals.
Convert the work order to an invoice, itemize parts and labor, and apply the deposit to the total.
Show taxes and fees, set payment terms and due date, then send the invoice with easy ways to pay.

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What to Include in a Motorcycle Mechanic Invoice

These are the must-have fields for clear, professional, compliant invoices.

Business name, address, phone, and email
Repair facility or mechanic license # (check local rules)
Invoice # and issue date
Customer name, phone, and email
Bike make, model, year, and VIN
Plate # and odometer at drop-off
Work order / estimate # reference
Itemized parts list with part #, qty, and unit price
Labor rate and total labor hours
Taxes and fees breakdown, deposit received, balance due, and payment terms

Billing Scenarios for Motorcycle Mechanics

How to label charges so every invoice makes sense the moment your clients see it.

Diagnostic fee; Applied to repair

Diagnostic first, then approved repair

Sets a clear base charge and credits it if the client proceeds.

Bike pick-up; Mileage/zone fee

Shop picks up the bike

Transport is a separate service and may vary by distance or area.

After-hours surcharge; Rush fee

Rush turnaround or after-hours work

Expedited work impacts staffing and schedule, so item's billed on its own.

Tire mount & balance; New tire

New tire with mount and balance

List the deposit as a prior payment and subtract it from the total so the balance due is clear.

Warranty labor; Parts covered by manufacturer

Manufacturer warranty job

Shows what you bill versus what's covered so the owner sees a $0 for covered parts.

Storage fee (per day); Storage start date

Once notice is sent, daily storage is a real cost and needs a clear start point.

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Common charges and shop fees for motorcycle repair shops

Include parts and labor, diagnostics, shop supplies, and disposal fees with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Diagnostic & Fault Tracing

Time

First look or unknown issue

Qty × hourly rate. Document findings and get approval before repairs begin.

Oil & Filter Change Labor

Time

Routine service visit

Qty × hourly rate. List intervals and note separate parts line.

Engine Oil & Filter Kit

Item

Taxable

Supplying oil and filter

Cost × (1 + markup%). Specify brand, grade, and filter type used.

Tire Mount & Balance

Time

New tire or puncture

Qty × hourly rate. Note torque specs, valve stems, and balance weights.

Motorcycle Tire

Item

Taxable

Supplying new tires

Cost × (1 + markup%). Record size, load rating, and position.

Brake Service & Bleed

Time

Pads swap or spongy feel

Qty × hourly rate. Includes pad install and fluid bleed; log both wheels if done.

Chain & Sprockets Replacement

Time

Worn or stretched drive

Qty × hourly rate. Include alignment, torque, and test ride notes.

Drive Chain & Sprockets Kit

Item

Taxable

Supplying chain and sprockets

Cost × (1 + markup%). Note tooth counts and chain type.

Tire Disposal/Recycling

Item

Old tires left with shop

Qty × fee rate. Follow local recycling rules; keep receipts on file.

After-Hours / Rush Service

Item

Urgent or after hours

Qty × surcharge rate. Use when work starts outside standard hours or needs priority.

Save and reuse your motorcycle repair rates and fees

Create a free account and save labor rates, parts pricing, diagnostics, and shop fees once, so nothing gets retyped.

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Common Motorcycle Mechanic Invoicing Mistakes

Invoices fall apart when details are hidden or approvals aren't logged; these fixes keep payments quick and disputes rare.

Mistake

How to fix it

Bundling parts and labor into one line hides costs and triggers disputes.

Separate parts and labor, list quantities and part numbers, and show labor hours with the rate.

Missing VIN or odometer makes service history and resale paperwork messy.

Capture VIN, plate, and mileage at drop-off and repeat them on the final invoice.

Record who approved and when via text, email, or signature, and reference that approval on the invoice.

List the deposit as a prior payment and subtract it from the total so the balance due is clear.

Vague problem and correction notes confuse the client and complicate future service.

Write a short, plain-language cause and correction so any owner can understand what you found and fixed.

Skipping taxes and fees breakdown invites sticker shock and legal trouble.

Itemize taxes and mandatory fees separately, state what is taxable, and follow current rules; check local rules.

Motorcycle Repair Invoice FAQs

Real-world billing for motorcycle shops: labor rates, parts markup, shop supplies, storage, diagnostics, warranties, and insurance claims. Use our Motorcycle Repair Invoice Template for clear answers.

How do I bill diagnostic time versus repair labor?

Bill diagnostics as a separate line with a minimum. Then list actual repair labor by hours. Example: Diagnostic Fee: 0.5 hr @ $110/hr = $55; Labor: 2.0 hrs @ $110/hr = $220.

What parts markup do motorcycle mechanics typically use?

Most bike shops use 25–40% over cost, higher on low-dollar items. Show unit cost and sell price when helpful. Example: Parts: Oil Filter, Cost $9.00, Price $12.60.

Can I charge a shop supplies or hazardous waste fee?

Yes, keep it small and tied to materials used. Many powersports technicians cap it at 5% of labor. Example: Shop Supplies: 4% of Labor = $8.80; Waste Oil Disposal: $3.00.

How should I list OEM vs aftermarket parts on the invoice?

Identify brand and part number so customers see the difference. Note any warranty differences. Example: OEM Yamaha 5GH-13440-60 Oil Filter $14.95; Aftermarket K&N KN-204 $11.50.

What storage fees are reasonable after a completed repair?

Post a grace period, then a daily rate. Many motorcycle mechanics use $15–$35 per day after 3 days. Example: Storage: $20/day x 4 days = $80.

How do I handle insurance claim repairs and supplements?

Create an estimate, then bill approved items and note any supplements. Include claim number and adjuster info. Example: Claim #A12345, Labor: 6.0 hrs @ $110 = $660; Parts: OEM fairing $389.00; Supplement Added: Fork seal kit $62.00.

Do I charge sales tax on labor and parts?

In most states, parts are taxable and labor may or may not be. Rules vary—check local rules. Example: Parts Subtotal $210.00, Tax 7% = $14.70; Labor $330.00, Tax $0.00.

How do warranties and comebacks get billed?

If it’s your workmanship within your warranty window, no labor charge. Bill only non-covered parts or abuse. Example: Warranty Callback: Labor $0.00; Coolant top-off $0.00; New hose clamp $2.50.