Download Free Music Studio Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Music Studio Invoice Template

Best for:

Logo, PO and session fields.

Free Music Studio Invoice Template

Best for:

Hours, room, gear, engineer, notes.

Editable Music Studio Invoice Template

Best for:

Edit rates, stems, mixing, mastering.

Printable Music Studio Invoice Template

Best for:

Totals, approvals, signatures, dates.

How to Invoice as a Music Studio

Keep booking simple, track the work, apply the deposit, and get paid fast.

Free Online Invoice Generator

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In 5 Steps:

Confirm the booking in writing with scope, rates, session dates, and deposit terms.
Collect the deposit to lock the date and record it against the job.
After the session, log actual time, services, rentals, and any extras.
Build the invoice: apply your rates, add tax where required, and apply the deposit to reduce the total.
Send the invoice with clear payment terms, then deliver final files once payment clears.

Free Online Invoice Generator

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What to Include in a Music Studio Invoice

These are the must-have fields for clear, professional, and compliant invoices.

Studio name, logo, and contact info
Business legal name and tax ID
Invoice number
Invoice date and due date
Client name/company and billing address
Project or session title and session dates
Service location (studio or on-site)
Purchase order or booking reference
Deposit received and balance due summary
Payment terms, accepted methods, late fee, and tax details (check local rules)

Billing Scenarios for Music Studios

How to label charges so every invoice makes sense the moment your clients see it.

Studio time: hourly; Lead engineer: hourly

Hourly recording session with lead engineer

Separates room from labor so clients see where time and cost go.

Day rate: studio; Overtime: per hour

Full-day lockout that runs past booked hours

Shows the base booking and the overrun as distinct charges.

Mix per track; Extra revision: per round

Mixing one song with an extra revision beyond the included round

Clarifies what was included and what was additional work.

Mastering per track; Rush turnaround

Mastering with a 24-hour turnaround

Show the tax rate, what it applies to, and any exemptions, and confirm the rules before you bill; check local rules.

Mobile setup; Mileage

On-location recording for a live event

Covers the travel rig and the distance-driven cost.

Booking deposit paid; Deposit applied

Shows the upfront payment and how it reduced the balance.

Free Online Invoice

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What music studios usually bill for

List studio time, mixing, mastering, engineer time, and gear rental with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Studio Time

Time

For tracking, overdubs, or writing sessions

Qty × hourly rate. Includes room and standard I/O; book engineer separately for clarity.

Recording/Mix Engineer

Time

When you provide an engineer for the session

Qty × hourly rate. Assign one engineer per room for accountability and quality control.

Mixing

Item

When delivering a finished stereo mix

Per song × fixed rate. Includes one mix print plus two minor revisions for scope control.

Mastering

Item

When delivering a final master

Per track × fixed rate. Apply standard loudness; add PQ/metadata on request.

Editing/Comping & Tuning

Time

When takes need cleanup before mixing

Qty × hourly rate. Align, compile, and tune takes to speed the mix.

Stem Exports

Item

When client requests stems for remix/live

Per song × per-export rate or bundle. Name and deliver organized stems to spec.

Session Musician Booking

Item

When hiring players through the studio

Vendor cost × (1 + markup rate) or pass-through. Collect releases and credit details.

Data Backup & Archive

Item

When storing session files beyond handoff

Per project × flat rate per storage term. Mirror to two locations; document retention window.

Hard Drive/USB Delivery

Item

Taxable

When client wants files on physical media

Unit cost × (1 + markup rate). Label media and include session version info.

After-Hours Session Surcharge

Item

When client books nights, weekends, holidays

Qty × after-hours rate. Applies outside posted hours; confirm in advance.

Save and reuse your studio rates and packages

Create a free account and save time rates, mixing and mastering fees, and gear rentals once, so nothing gets retyped.

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Common Music Studio Invoicing Mistakes

Real-world billing gets messy fast; use these fixes to keep cash flowing and clients calm.

Mistake

How to fix it

Bundling room, people, and gear into one charge hides costs and invites disputes.

List each type of charge separately and note units so totals make sense; keep your structure the same on every invoice.

Skipping session dates and start/stop times makes hours hard to verify.

Record actual times for each day and keep the time log with the job for easy proof.

State the window, fee, and how it’s calculated on every invoice and booking confirmation so expectations are set.

Show the tax rate, what it applies to, and any exemptions, and confirm the rules before you bill; check local rules.

Leaving file delivery scope undefined turns into unpaid exports and endless deliveries.

Define what files are included, how many versions, and formats up front, and note any paid add-ons for extras.

Omitting payment terms and late fees delays cash flow.

Add the due date, accepted methods, and late-fee rules so clients know how and when to pay, and stick to them.

Music Studios Invoice FAQs

Bill studio time, mixing, mastering, gear rental, assistants, overtime, revisions, and licensing the right way. Real line items, terms, and adders, clear answers.

How do I bill studio time vs engineer time?

Bill the room and the audio engineer separately. Add a studio lockout or day rate if it’s exclusive. Example: “Studio A: 4 hrs @ $75/hr = $300” and “Engineer: 4 hrs @ $40/hr = $160.”

What should go on a mixing line versus mastering?

Mixing covers track count and extras like vocal tuning or drum editing. Mastering covers per-track polish and delivery formats. Example: “Mix: 1 song, 48 tracks, includes tuning = $350” and “Master: 1 song, WAV + DDP = $90.”

Should I charge for setup, load-in, and tear-down?

Yes. It protects your margin when the band brings a drum kit or the producer requests patchbay changes. Example: “Session setup/tear-down: 1.5 hrs @ $50/hr = $75.”

How do deposits, cancellations, and no-shows work on the invoice?

Take a non-refundable deposit to hold the date and spell out your cancellation window. Charge a late-cancel or no-show fee. Example: “Deposit applied = −$150” and “Cancellation inside 24 hrs = $150.”

How do I price recalls and revisions after delivery?

Include one mix revision free, then bill per revision or per hour. Cap scope by defining what counts as a recall. Example: “Mix revision #2: 0.75 hr @ $60/hr = $45.”

How do I bill session musicians and union rules?

List player fees, cartage, and leader/contractor fees. If it’s AFM/SAG-AFTRA, rules vary—check local rules. Example: “Session bassist: 3 hrs @ $85/hr = $255” and “Cartage: flat = $40.”

What’s the clean way to show gear rental and damage deposits?

Break out each item with the rate and add a refundable security deposit as a separate line. Note replacement value in terms. Example: “Neumann U87 rental: day rate = $60” and “Security deposit (refundable) = $250.”

How do I handle commercial usage, buyouts, and licensing on the invoice?

Add a usage line tied to medium, territory, and term, or a full buyout. Put deliverables and file stems under services. Example: “Usage: regional TV, 12 months = $600” or “Buyout, all media, perpetuity = $1,800.”