Nail Technician Invoice Template

Free invoice templates for Nail Technicians built for services, nail art add-ons, and taxes. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: nail technician invoice, nail technician bill, or manicure invoice.

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Custom Nail Technician Invoice Template

Best for:

Logo, memberships and punch cards.

Editable Nail Technician Invoice Template

Best for:

Edit gel, acrylic, add-ons, fills.

Printable Nail Technician Invoice Template

Best for:

Totals, tax, tip, signatures.

Free Nail Technician Invoice Template

Best for:

Service, length, art, repair lines.

How to Invoice as a Nail Technician

Use this simple flow to capture the work, apply deposits, and get paid on time.

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In 5 Steps:

Confirm the service plan at booking and collect a deposit if required.
Itemize the base service, add-ons, and any repairs with clear counts or time.
Add products or materials used and any agreed surcharges such as travel or after-hours.
Apply the deposit to the total, add tax where required, and show the balance due.
Send the invoice with a due date, payment link, and your repair policy.

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What to Include in a Nail Technician Invoice

These are the must-have fields for clear, compliant invoices.

Business legal name, address, contact info, and license number
Client name and contact info
Invoice number
Issue date and due date
Service date, start time, and location
Line item table for services and add-ons
Products or materials with quantities
Subtotal and taxes (check local rules)
Deposit received and balance due
Policies and notes (warranty or repair window, cancellation or no-show terms)

Billing Scenarios for Nail Technicians

How to label charges so every invoice makes sense the moment your clients see it.

Deposit Applied; Balance Due

Appointment with a booked deposit applied to the final bill

Shows the upfront payment and what remains.

Infill; Per-nail Repair

Infill service with a few damaged nails fixed

Separates routine upkeep from fixes so pricing feels fair.

Soak-Off Removal; New Set

Removal of an old set from another tech before a new set

Clarifies time for removal and the fresh work.

Nail Art Per Nail; Premium Materials

Custom nail art added to select nails

State what is covered and the time limit in plain text on every invoice.

Mobile Service Fee; Parking Reimbursement

Mobile appointment with travel and paid parking

Lists on-site costs so there are no surprises.

After-Hours Surcharge; Express Service

Flags the rush or off-hour premium.

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Services and add ons nail technicians bill for

Itemize services, nail art add ons, gel or acrylic products, and taxes with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Gel polish application

Item

For gel color services

Qty × service rate. Include base shaping and cuticle care in scope for clarity.

Acrylic full set

Item

New acrylic extension set

Qty × service rate. Note length and shape; extra length can be a separate item if needed.

Fill / rebalance

Item

Maintenance at 2–3 weeks

Qty × service rate. Specify weeks since set to set scope and expectations.

Spa pedicure

Item

Pedicure with spa steps

Qty × service rate. Includes soak, exfoliation, and callus care as listed on your menu.

Nail art design time

Time

Custom art beyond base

Time × hourly rate. Log prep and complexity tiers to justify time.

Soak-off removal

Item

Remove gel, acrylic, dip

Qty × service rate. Note product type and if applied elsewhere.

Nail repair (single)

Item

Fix a cracked or broken nail

Qty × unit rate. Document nail count and cause for records.

After-hours squeeze-in fee

Item

Client requests off-hours slot

Qty × flat fee. Use for work outside posted hours or rush bookings.

Late cancellation / no-show

Item

Appointment canceled late

Qty × flat fee. Apply per written policy with notice window recorded.

Aftercare kit

Item

Taxable

Sell retail aftercare items

Qty × unit cost × (1 + markup%). Retail cuticle oil, mini file, and buffer set.

Save and reuse your nail services and prices

Create a free account and save service prices, add ons, product pricing, and taxes once, so nothing gets retyped.

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Common Nail Technician Invoicing Mistakes

Invoicing gets messy when you move fast. Use these fixes to prevent disputes and speed up payments.

Mistake

How to fix it

Leaving off the invoice number and dates slows payment and wrecks bookkeeping.

Use a unique invoice ID, add the issue date, and set a clear due date.

Using salon jargon makes line items unclear and invites disputes.

Write in simple terms a client uses and include counts or time where helpful.

List services and retail items separately and apply tax per item; check local rules.

State what is covered and the time limit in plain text on every invoice.

Not showing a cancellation or no-show policy means lost income when slots go unused.

Spell out timing, fees, and how deposits are handled so clients know the rules.

Missing your license number reduces trust and can break rules.

Show your current license or certification on the invoice and keep records tidy.

Nail Technicians Invoice FAQs

Line items for gel fills, nail art, add-ons, trip fees, after-hours, deposits, and sales tax for nail techs and manicurists. Nail Technicians Invoice Template clear answers.

How should I itemize a gel fill with custom art and a repair?

List each service on its own line. Example: Gel Fill: 1 @ $45; Custom Nail Art: 10 nails @ $2 = $20; Single Nail Repair: 1 @ $5.

What should my no-show or late cancellation policy include?

State the window, the fee, and how you charge it. Example: Late Cancel Fee (under 24 hours): 50% of booked service = $35.

Can I charge a mobile service trip fee or mileage?

Yes, if you travel to homes or events. Example: Mobile Trip Fee: 1 @ $25 or Mileage: 12 miles @ $1.25 = $15.

How do I price after-hours or rushed appointments?

Add a rush or after-hours surcharge on top of the service. Example: After-Hours Surcharge: 1 @ $20 on a $60 pedicure.

Do I collect sales tax on services or just retail?

Many states tax retail only, but some tax services too. Rules vary—check local rules. Example: Cuticle Oil Retail: 1 @ $12; Sales Tax: 8% = $0.96.

What's a fair redo window for chipped nails?

Set a short warranty and write what’s covered. Example: 7-Day Repair: 1 @ $0 for lift on index; After 7 Days Repair: 1 @ $5.

How do I bill bridal parties or groups?

Take a deposit and show it as a credit, then bill per guest. Example: Bridal Party Deposit: 30% = $120; Bridesmaid Gel Manicure: 4 @ $45 = $180; Deposit Applied: −$120.

How do I show extra length or specialty shapes?

Use a separate add-on line for length and shape. Example: Extra Length Surcharge: 10 nails @ $1.50 = $15; Stiletto Shape: 10 nails @ $0.75 = $7.50.