Nutritionist Invoice Template

Free invoice templates for nutritionists built for initial consultation, follow-up sessions, and meal plans. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: nutritionist invoice, nutritionist bill, or nutritionist invoice.

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Download Free Nutritionist Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Nutritionist Invoice Template

Best for:

Logo, payer and program fields.

Editable Nutritionist Invoice Template

Best for:

Edit packages, add labs, meal plans.

Printable Nutritionist Invoice Template

Best for:

Totals, signatures, telehealth ref.

Free Nutritionist Invoice Template

Best for:

Session, plan, goals, follow-up notes.

How to Invoice as a Nutritionist

Keep billing tight and simple so sessions, add-ons, and deposits line up with what the client expects.

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In 5 Steps:

Capture what you did, including session length and any plan or report you delivered.
Add agreed extras like analysis time or travel; if tax applies to goods, add it and check local rules.
Record the booking deposit received and subtract it from the balance.
Set the due date and payment terms, note any late fee, then double-check totals.
Send the invoice and attach a receipt or claim info if needed.

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What to Include in a Nutritionist Invoice

These are the must-have fields for clear, compliant invoices.

Business name, address, email, and phone
Client name and billing address
Invoice number and issue date
Service dates and session times
Plain-language description of services
Rate and quantity per service
Subtotal, discounts, deposit applied, and balance due
Taxes or fees where applicable; check local rules
Payment terms, due date, and accepted payment methods
Provider credentials with license or registration number, plus any referral or authorization number

Billing Scenarios for Nutritionists

How to label charges so every invoice makes sense the moment your clients see it.

Initial consult; Intake review

New client intake and first consult

Separating the live session from prep shows where the time goes.

Follow up session; Meal plan update

Follow up session with meal plan update

Clients see the visit and the updated plan as distinct work.

Travel time; Mileage

Home visit or grocery tour that requires travel

Time and distance costs stay transparent.

Late cancellation fee; Deposit retained

Late cancellation inside the cancellation window

Add your license or registration and any referral or authorization to the header. Keep these numbers current.

Telehealth session; After hours surcharge

Telehealth appointment outside normal hours

Time-of-day pricing is clear when listed as an add-on.

Analysis time; Written summary

Billable analysis and deliverables stand on their own.

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Packages and session fees for nutritionists

List consults, follow ups, meal plans, labs review, and programs with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Initial consultation

Time

New client intake

Qty × hourly rate. Cover health history, goals, and scope; document consent and privacy preferences.

Follow-up session

Time

Ongoing coaching

Qty × hourly rate. Review progress, adjust targets, and record changes for continuity of care.

Personalized meal plan

Item

Deliver a custom plan

Qty × fixed price. Includes recipes and macros; outline inclusions and one revision to avoid scope creep.

Telehealth consultation

Time

Remote video or phone

Qty × hourly rate. Note platform, time spent, and client location; confirm telehealth consent.

Lab results review

Time

Discuss outside lab data

Qty × hourly rate. Interpret labs in lay terms; note that testing fees bill separately.

Grocery store tour

Time

In-store education

Qty × hourly rate. Teach label reading and swaps; cap duration and travel radius in notes.

Pantry clean-out

Time

On-site kitchen audit

Qty × hourly rate. Identify trigger foods and gaps; get photo permission if documenting before/after.

Corporate wellness workshop

Item

Workplace group session

Qty × fixed price. Specify topic, attendee cap, and materials; add travel if off-site.

After-hours surcharge

Item

Evenings, weekends, holidays

Qty × rate. Apply to sessions outside business hours; disclose upfront in scheduling terms.

Supplement starter kit

Item

Taxable

Provide take-home products

Qty × cost × (1 + markup%). Physical goods retained by client; list each included item for clarity.

Save and reuse your nutrition plans and fees

Create a free account and save consult rates, follow ups, and meal plan prices once, so nothing gets retyped.

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Common Nutritionist Invoicing Mistakes

Real work gets lost when billing is fuzzy. Use these fast fixes to keep money clean and disputes rare.

Mistake

How to fix it

Bundling everything into one vague line hides scope and delays payment.

Split sessions, deliverables, and extras into separate, plain-language lines. Show time or units for each.

Skipping the deposit apply makes the balance look wrong and erodes trust.

Show the deposit as a separate entry and subtract it from the subtotal. Match the amount to your agreement.

State a clear due date and a simple late fee in the terms field. Keep it short and consistent across invoices.

Add your license or registration and any referral or authorization to the header. Keep these numbers current.

Using codes or jargon alone confuses clients and sparks questions.

Pair any code with a short, plain description. Write like you would explain it in a call.

Charging tax incorrectly on goods or services creates back-and-forth.

Only tax items that are taxable in your area and note that in the invoice. When in doubt, check local rules.

Nutritionist Invoice FAQs

Bill for meal plans, assessments, telehealth, and workshops with clean line items, adders, and terms that speed payment. Practical, U.S.-specific guidance, clear answers.

How do I bill the initial assessment vs a follow-up?

List them as separate services with different durations and rates. Example: “Initial Nutrition Assessment, 75 min: $180” and “Follow-up Session, 45 min: $110.”

What should a custom meal plan include as a billable deliverable?

Charge for creation plus add-ons like grocery list and recipes. Example: “7-Day Personalized Meal Plan: $150” and “Grocery List + Recipe Pack: $45.”

How do I handle prepaid packages so clients see the drawdown?

Create a package line, then track each used session as $0 with remaining balance. Example: “5-Session Coaching Package: $500” and “Session 2 of 5: $0 (3 remaining).”

Can I charge no-show or late-cancel fees?

Yes, if stated in your terms; rules vary—check local rules. Example: “No-Show Fee (<24 hrs): $60.”

How do I bill a corporate wellness workshop for a company?

Use a base workshop fee plus per-attendee or materials. Example: “Onsite Lunch-and-Learn, 60 min: $600” and “Participant Materials, 35 attendees × $5: $175.”

What belongs on a telehealth session invoice?

Include service, platform, length, and location notes if you’re a dietitian practicing across states. Use the Nutritionists Invoice Template to prefill client info and terms. Example: “Telehealth Nutrition Coaching, 50 min: $120; Platform: HIPAA-compliant Zoom.”

Can I add travel or on-site fees for grocery tours or team visits?

Yes—itemize time, mileage, and parking. Example: “Onsite Grocery Store Tour, 90 min: $160,” “Travel, 18 miles × $0.67: $12.06,” “Parking: $8.”

How do I give clients a superbill for insurance reimbursement?

Include your credentials, NPI, ICD-10 codes, and CPT codes if applicable; rules vary—check local rules. Example: “CPT 97802 Medical Nutrition Therapy, initial 15 min × 4 units: $200; ICD-10: E66.9.”