Paintless Dent Repair Invoice Template

Free invoice templates for paintless dent repair shops built for parts and labor, mobile service fees, and shop supplies. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.

Also called: PDR invoice, PDR bill, or paintless dent repair invoice.

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Download Free Paintless Dent Repair Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Paintless Dent Repair Invoice Template

Best for:

Logo, insurer claim and RO fields.

Editable Paintless Dent Repair Invoice Template

Best for:

Edit dent count, R&I, hail pricing.

Printable Paintless Dent Repair Invoice Template

Best for:

Diagram boxes, before/after, signatures.

Free Paintless Dent Repair Invoice Template

Best for:

Panel, dent size, access notes, rate lines.

How to Invoice as a Paintless Dent Repair Technician

Keep it simple and clear so the client sees the work, the price, and how the deposit rolls into the final bill.

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In 5 Steps:

Inspect the vehicle, map dents by panel, and create a written estimate with photos.
Send the estimate for approval, collect a deposit if required, and log the payment method.
Do the repair, take before-and-after photos, and note any access work done.
Build the invoice with itemized lines, apply the deposit, and add tax only where it applies.
Send the invoice, collect payment, and issue a paid receipt with warranty terms.

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What to Include in a Paintless Dent Repair Invoice

These are the must-have fields for clear, compliant invoices that clients and insurers accept.

These are the must-have fields for clear, compliant invoices that clients and insurers accept.

Business name, address, phone, and email
Business registration or license # and proof of insurance
Invoice # and issue date
Customer name and contact details
Vehicle year/make/model, VIN, and plate
Service location (shop or mobile address)
Estimate/Work Order # and approval signature
Deposit received and remaining balance
Tax rate and tax amount (check local rules)
Payment terms, due date, and warranty summary

Billing Scenarios for Paintless Dent Repair Technicians

How to label charges so every invoice makes sense the moment your clients see it.

Mobile service fee; Mileage

On-site mobile repair at the customer’s address

Covers travel time and fuel so the repair price stays tied to the dent work.

Hail dent bundle (per panel); Panel count

Hail damage with many small dents across panels

Shows how pricing scales by panel and keeps totals transparent for insurers.

Aluminum panel surcharge; Panel labor

Dent on an aluminum hood or panel

Aluminum needs different tools and more time, so the extra effort is priced clearly.

R&I trim; Access labor

Access requires removing and reinstalling trim or liners

Check local rules, show the tax rate and taxed lines, and keep untaxed labor separate when required.

Oversize dent surcharge; Bodyline complexity

Oversized or bodyline dent that takes longer to massage

Flags higher difficulty so the client understands why time and price increase.

Rush service; After-hours fee

Compensates for priority scheduling without hiding the premium in other lines.

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PDR rates and add ons for paintless dent repair

Break out dent size, panel count, access time, R and I, mobile fee, and add ons with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

PDR Dent Repair Labor

Time

Small or medium dents per panel

Qty × hourly rate; note access method and finish level in photos for records.

Hail Panel Repair

Item

Multiple small dents on one panel

Qty × rate per panel; capture before/after images and panel ID to support scope.

Glue Pull Setup

Time

No backside access to dent

Qty × hourly rate; includes tabs and glue use, log setup vs. push time for clarity.

R&I Headliner/Trim

Time

Access roof rails or inner bracing

Qty × hourly rate; bag fasteners, note clip counts, and document any pre-existing damage.

Aluminum Panel Upcharge

Item

Working on aluminum hood, door, or fender

Qty × fixed surcharge; note panel material and tool changes to justify complexity.

Bracing/Double Panel Access

Time

Dents behind braces or double metal

Qty × hourly rate; add clear photos of brace layout to explain added time.

Oversized/Sharp Dent Complexity

Time

Creases, sharp tips, or stretched metal

Qty × hourly rate; mark size/location on panel map and set customer expectations.

Mobile Service Trip

Item

On-site repair at customer location

Qty × call-out; record address and travel time; combine with labor on same visit.

After-Hours/Rush Service

Item

Evening, weekend, or same-day request

Qty × rush fee; schedule approval in writing and list time window served.

Replace Clips/Fasteners

Item

Taxable

Broken trim clips found during R&I

Cost × (1 + markup%); list part numbers and return removed parts on request.

Save and reuse your PDR rates and fees

Create a free account and save panel pricing, dent size adders, R and I, and mobile fees once, so nothing gets retyped.

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Common Paintless Dent Repair Invoicing Mistakes

PDR jobs move fast, which makes paperwork easy to miss; use these fixes to prevent delays, disputes, and chargebacks.

Mistake

How to fix it

Starting work without a signed approval leads to scope disputes and slow payment.

Send the estimate for e-signature before tools touch the car and attach it to the invoice as proof of authorization.

Skipping pre- and post-repair photos makes it hard to prove quality and condition.

Attach time-stamped photos to the invoice so anyone can see what changed and what didn’t.

Show the deposit in payments received and subtract it from the subtotal so the balance due is crystal clear.

Check local rules, show the tax rate and taxed lines, and keep untaxed labor separate when required.

Leaving off key vehicle identifiers causes mix-ups and disputes.

Include year, make, model, VIN, and plate every time so the invoice clearly ties to one specific vehicle.

Missing insurance claim details slows down reimbursements.

Add the claim #, adjuster name, and any required codes on insurer jobs, and match them to the estimate and photos.

Paintless Dent Repair Invoice FAQs

Price door dings, hail matrix items, R&I labor, aluminum surcharges, mobile trip fees, and insurance supplements the right way. Get paid faster with clear answers.

How do I price hail damage using the PDR matrix?

Use size, depth, and panel location per the industry matrix. Add R&I, aluminum, and oversize dents as separate lines. Example: “Hail Panel: 22 dents 1–2in @ $35 = $770; R&I Headliner: 1.5 hr @ $80 = $120.”

What should my invoice show when I drill an access hole and install a plug?

List the hole, corrosion protection, and plug as distinct items. Rules vary—check local rules. Example: “Access Hole Drilled: 1 qty = $15; Cavity Wax: 1 qty = $8; Rubber Plug: 1 qty = $6.”

Do I add an aluminum panel surcharge?

Yes, aluminum and high-strength steel take longer to move. Add a percentage or flat fee. Example: “Aluminum Surcharge: 25% of labor = $95.”

How do I bill R&I for trim, headliners, and lamps?

Use book hours or your shop rate for remove-and-install. Note each component. Example: “R&I Tail Lamp: 0.5 hr @ $80 = $40; R&I Door Molding: 0.3 hr @ $80 = $24.”

Can I charge a mobile trip fee for on-site fleet work?

Yes, when you travel or set up at a lot. List mileage or a flat setup cost. Example: “Mobile Trip Fee: 18 miles @ $1.25 = $22.50; Pop-Up Booth Setup: 1 qty = $35.”

How do I handle insurance deductibles and supplements with a collision center?

Show the estimate total, deductible, and who pays it. Use a supplement line for added dents found under lighting. Example: “Supplement: Additional 8 dents @ $30 = $240; Deductible Collected: $500.”

What if paint is cracked or stretched past PDR?

Document it and switch to a body shop or blended repair. Bill your diagnostic or attempt time. Example: “PDR Assessment: 0.4 hr @ $90 = $36; Referral to collision center noted.”

Do I charge extra for after-hours or same-day dent removal?

Yes, it’s premium time for a PDR tech. Add an after-hours or rush line. Example: “Rush Service: Same-Day Turnaround = $75; After-Hours Labor: 1 hr @ $120 = $120.”