Download Free Pest Control Invoice Templates

Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.

Sheets, Excel, Word and Doc Templates Coming November 21, 2025.

Custom Pest Control Invoice Template

Best for:

Logo, license, route and contract fields.

Editable Pest Control Invoice Template

Best for:

Edit treatments, follow-ups, add fees.

Printable Pest Control Invoice Template

Best for:

Totals, warranty, signatures, dates.

Free Pest Control Invoice Template

Best for:

Pest type, areas, chemicals, service notes.

How to Invoice as a Pest Control Pro

From inspection to payment, document the work, take a deposit when the job is big, and apply it on the final bill.

Free Online Invoice Generator

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In 5 Steps:

Schedule an inspection and note the pest, areas affected, and access needs.
Send a quote for treatment with scope, visit count, and deposit terms when required.
Collect the deposit if applicable and book the service date.
Perform the treatment and record products used with EPA Reg. No., time on site, and any follow-ups.
Issue the invoice, apply the deposit, list warranty or re-treatment window, and set the due date.

Free Online Invoice Generator

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What to Include in a Pest Control Invoice

These fields keep your invoice clear, compliant, and easy to pay.

Business name, address, phone, email
License # and certified applicator name/ID
Client name and billing contact
Service address and access notes
Invoice number and issue date
Work order or job number
Service date(s) and time window
Service description summary (target pest and areas treated)
Products applied with EPA Registration Nos. and lot if recorded
Warranty or re-treatment window
Payment terms, deposit received, and remaining balance
Subtotal, tax on products (check local rules), and total due

Billing Scenarios for Pest Control Pros

How to label charges so every invoice makes sense the moment your clients see it.

Service call; Treatment labor

One-time ant or roach treatment after inspection

Separates the trip charge from time spent applying treatment so the visit and work are both clear.

Initial intensive service; Recurring service fee

Start of a monthly or quarterly service plan

Shows the heavier first visit apart from the lower, ongoing maintenance.

Follow-up visit; Monitoring devices

Heavy infestation requiring multiple returns

Makes scheduled returns and the devices left on-site visible.

Deposit; Heat treatment (per area)

Bed bug heat treatment booked in advance

State the warranty length, what it covers, and how to request a re-treatment, right on the invoice.

Trap setup; Exclusion and sealing

Wildlife removal with home sealing

Clarifies capture work versus blocking entry points.

Emergency service call; After-hours surcharge

Explains the premium tied to urgent, off-hours work.

Free Online Invoice

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What pest control companies bill for

Itemize inspection fees, treatment type, materials used, follow ups, and warranty terms with professional invoice line items.

Charge or Service

Unit

Taxable

When to use

How to show it

Initial Pest Inspection

Item

First visit or new issue

Qty × fixed rate. Document findings, pest ID, and recommended plan to set scope and expectations.

General Insect Treatment

Item

Interior or perimeter spray

Qty × fixed rate. List target pests and chemicals used to meet recordkeeping standards.

Rodent Bait Station Hardware

Item

Taxable

Customer keeps stations

Qty × unit cost. Charge for physical stations left on site; track locations for service.

Bait Station Placement & Setup

Item

Install and label stations

Qty × fixed rate. Includes placement, labeling, and map update for ongoing pest management.

Rodent Trapping & Retrieval

Time

Set, check, and remove traps

Hours × hourly rate. Note trap count and service dates to support follow-up frequency.

Exclusion Sealing Labor

Time

Seal gaps and entry points

Hours × hourly rate. Specify areas sealed to separate labor from materials.

Sealant & Hardware Materials

Item

Taxable

Caulk, mesh, and fasteners

Qty × cost × (1 + markup%). Itemize tangible materials used for proof and warranty coverage.

Termite Inspection Report (WDI/WDO)

Item

Sale, refi, or annual check

Qty × fixed rate. Provide written report and diagrams to satisfy lender and buyer requirements.

Bed Bug Heat Treatment

Item

Whole-room heat service

Qty × fixed rate. Note prep checklist completion and temperature logs for compliance and warranty.

After-Hours Emergency Service

Item

Nights, weekends, holidays

Qty × after-hours rate. Use for urgent call-outs outside standard schedule.

Save and reuse your pest control rates and fees

Create a free account and save inspection, treatment, materials, and follow up fees once, so nothing gets retyped.

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Common Pest Control Invoicing Mistakes

Real-world errors that slow payment and spark disputes, with simple fixes you can put in place today.

Mistake

How to fix it

Leaving out the target pest and exact locations treated causes confusion about what was addressed.

State the pest type and the rooms or exterior zones treated in plain language; this anchors expectations and limits disputes.

Not listing pesticide product names and EPA Registration Numbers risks compliance issues and callbacks.

Record each product used with its EPA Reg. No. and rate; keep these on the invoice or attached service report.

Itemize labor time, materials, and any fees on separate lines so the charges make sense at a glance.

State the warranty length, what it covers, and how to request a re-treatment, right on the invoice.

Omitting prep or sanitation notes sets the job up to fail and jeopardizes payment.

Add brief customer prep steps and sanitation recommendations in the notes, and confirm they were provided.

Charging tax incorrectly on services or products creates compliance risk and rework.

Apply tax according to local rules and show it on its own line; when unsure, check local rules or ask your tax advisor.

Pest Control Invoice FAQs

Price treatments, chemicals, after-hours calls, termite bonds, WDI reports, and warranties with state-licensed compliance. Use our Pest Control Invoice Template and get paid faster with clear answers.

How should I bill the initial roach cleanout versus monthly service?

Charge the initial cleanout at a higher flat or hourly rate, then set a lower recurring price for maintenance. Example line items: Initial German roach cleanout, 2 hours at $95/hr = $190; Gel bait, 3 tubes at $12 = $36; Follow-up visit, $0 within 30 days.

How do I list rodent exclusion labor and materials so the client sees both?

Split labor from parts so your customer knows what your technician did and what you installed. Example: Exclusion labor, 3 hours at $85/hr = $255; Steel wool and copper mesh, 40 ft at $1.20 = $48; Door sweep kit, 2 at $18 = $36.

Can I add an emergency or after-hours call-out fee?

Yes, note the trigger and the rate in your terms. Example: Emergency call-out after 7 pm, $95; Night service labor, 1.5 hours at $120/hr = $180; Treatment chemical, 2 oz at $4 = $8.

What needs to appear for termite treatment, bond, and annual renewal?

List the treatment method, chemical, gallons, and the bond terms with renewal pricing. Example: Termite trench and treat, 45 gallons at $5 = $225; Bond issuance, $250; Annual renewal inspection, $125.

Should bed bug heat jobs be priced by square foot or by room?

Either works. Spell it out and include prep. Example: Heat treatment, 1,200 sq ft at $1.75 = $2,100; Furniture prep and encasements, 4 rooms at $45 = $180; Post-treatment inspection, $95.

What should a commercial kitchen service invoice include for compliance?

Add your state license number, product names with EPA Reg. No., service time window, and device counts. Example: Monthly service, 2 hours at $95/hr = $190; Insect growth regulator, EPA Reg. No. XXXXX-XXX, 4 oz at $3 = $12; Trap maintenance, 12 stations at $4 = $48.

How do warranties and free re-treats show on the bill?

Show the warranty window and post a credit for covered work so it reads as $0 due. Example: Roach re-treat within 30-day warranty, $120, warranty credit -$120, balance $0; Note: future heavy infestation not covered.

How do I bill a WDI/WDO real estate inspection and report?

Quote the inspection fee, the report, and any reinspection or rush add-on. Example: WDI inspection for sale, $135; Digital report delivery, $15; Reinspection within 10 days, $75. Rules vary, check local rules.