Free invoice templates for Photo Booth Rentals built for rental hours, setup and breakdown, and mileage charges. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Download a template, then edit in PDF, Word, Excel, Google Docs or Google Sheets. Print or email when ready.
How to label charges so every invoice makes sense the moment your clients see it.
Itemize rental hours, setup and breakdown, mileage, and add ons with professional invoice line items.
Invoices fall apart when terms are fuzzy or buried. Use these simple fixes to cut disputes and get paid cleanly.
Bill hours, idle time, travel, custom wraps, COI fees, taxes, and overtime for weddings and trade shows. Line items and terms, clear answers.
List setup, live hours, and idle time as separate lines. Add your rate for holding the booth while inactive. Example: “Idle Time - 2 hrs @ $50/hr = $100.”
Yes. Record it as a nonrefundable retainer that applies to the balance. Example: “Retainer to Reserve 10/12 - $150” and later “Retainer Applied -$150.”
Spell out mileage past your base radius, tolls, and parking or valet. Add a stair-carry or elevator fee if needed. Example: “Travel - 42 miles @ $0.75 = $31.50,” “Venue Parking - $28.”
Set an hourly overtime rate in your terms. Get a client signature or on-site approval before running over. Example: “Overtime - 1.5 hrs @ $175/hr = $262.50.”
Rules vary—check local rules. Many states tax tangible prints and some tax services too. Example: “Subtotal $1,000,” “Sales Tax 8.25% = $82.50.”
Break branding into design and production. If you install a vinyl wrap, list removal too. Example: “Brand Design - $120,” “Vinyl Wrap Production - $260,” “Wrap Removal - $60.”
Include a damage clause and a security deposit if you take one. List the replacement or repair as a separate charge. Example: “Damaged Sequin Backdrop Replacement - $180.”
Yes. List it as an admin charge if your insurer bills you or it takes extra time. Example: “COI + Additional Insured Processing - $35.”
